Employer: British High Commission
Application deadline: 27 June 2021
Grade: B3 (L)
Duration of Post: 24 months
Starting monthly salary (MYR)
Min salary of MYR 6,500 & Out of Hours allowance of 650
Start Date: 1 August 2021
End Date: 31 July 2023
Other benefits and conditions of employment
APPLY
Location: Malaysia
Main purpose of job:
Reporting to the Deputy Head of Mission to ensure a safe and secure environment for all staff at the British High Commission in Kuala Lumpur, managing mission-wide security, health and safety, fire safety and transport provision.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Security (40%)
Oversee the contracted guard force, ensuring high standards in guarding and management of guarding contract
Lead on security clearances for new country based staff members, complete security inductions and pass issue
Regular liaison with Royal Malaysian Police and other friendly missions
Management of British High Commission communication and security equipment
Conduct staff/spouse security briefings
Maintain post security regulations and ensure compliance of all staff
Lead on security for all VIP visits to Malaysia
Ensure risk assessments are completed for British High Commission events
Carry out security requirements as stated in the Crisis Management Plan
Oversight of physical and technical security measures at the British High Commission offices and UK-based accommodation.
Work closely with the Regional Overseas Security Manger and ensure security recommendations are implemented
Active role in the British High Commission Crisis Management Plan
Fire Safety (10%)
Act as Fire Safety Manager for the British High Commission
Responsible for ensuring emergency evacuation plans are up to date
Coordinate and train fire wardens and conduct fire drills
Provide fire safety training/inductions for all staff
Carry out Personal Emergency Evacuation plans when required
Ensure The British High Commission is complying with fire regulations as set out in the overseas fire safety code
Health and Safety (30%)
Formal role as the British High Commission H&S coordinator
Work proactively with managers to develop, implement and maintain a health and safety strategy
Provide health and safety advice to senior management
Identify and report on any hazards, risks or incidents
Induct all new staff on health and safety issues
Transport (20%)
Line-manage the transport fleet of three drivers to ensure delivery as per FCDO competency grade expectancies.
Overseas the transport scheduling, currently managed by the drivers, to ensure optimal use of resources.
Manage maintenance and vehicle checks of fleet to ensure safety on the road.
Ensure monthly payments related to the fleet that includes fuel, maintenance, annual insurance payments renewal, and other payments necessary for the function of fleet cars are made on a timely basis.
Check and ensure timely submission of driver overtime and other individual claims
Ensure the vehicle logbooks are kept up to date and are submitted on time for monthly inspection.
Manage improvements in resource management for FCDO fleet spends
Oversee and, with drivers, plan routes and manage transport plan during VIP visit programmes
Maintain accurate records and ensure compliance with all statutory and legal requirements
Resources managed (staff and expenditure):
3 drivers
11 Outsourced guards and security budget of £90000, including guarding contract.
Essential qualifications, skills and experience
Essential on arrival:
Experience in security management in corporate, military/government sectors, or other relevant experience
Proven ability to communicate effectively (both verbal and written) to staff and other stakeholders
Proven record of strong problem solving skills backed by sound judgement and discretion
Ability to analyse current business practices and identify areas of improvement
Strong IT computer skills using Microsoft Office suite of programmes, including Word, Excel, PowerPoint etc
Language: Fluent written and spoken English
Desirable qualifications, skills and experience
Formal security-related qualifications
Knowledge of Health & Safety Legislation and regulation for managing fire safety
Knowledge of Bahasa Malaya useful but not essential
Required competencies
Making Effective Decisions, Leading and Communicating, Managing a Quality Service, Demonstrating Resilience
Main purpose of job:
Reporting to the Deputy Head of Mission to ensure a safe and secure environment for all staff at the British High Commission in Kuala Lumpur, managing mission-wide security, health and safety, fire safety and transport provision.
Roles and responsibilities / what will the jobholder be expected to achieve?:
Security (40%)
Oversee the contracted guard force, ensuring high standards in guarding and management of guarding contract
Lead on security clearances for new country based staff members, complete security inductions and pass issue
Regular liaison with Royal Malaysian Police and other friendly missions
Management of British High Commission communication and security equipment
Conduct staff/spouse security briefings
Maintain post security regulations and ensure compliance of all staff
Lead on security for all VIP visits to Malaysia
Ensure risk assessments are completed for British High Commission events
Carry out security requirements as stated in the Crisis Management Plan
Oversight of physical and technical security measures at the British High Commission offices and UK-based accommodation.
Work closely with the Regional Overseas Security Manger and ensure security recommendations are implemented
Active role in the British High Commission Crisis Management Plan
Fire Safety (10%)
Act as Fire Safety Manager for the British High Commission
Responsible for ensuring emergency evacuation plans are up to date
Coordinate and train fire wardens and conduct fire drills
Provide fire safety training/inductions for all staff
Carry out Personal Emergency Evacuation plans when required
Ensure The British High Commission is complying with fire regulations as set out in the overseas fire safety code
Health and Safety (30%)
Formal role as the British High Commission H&S coordinator
Work proactively with managers to develop, implement and maintain a health and safety strategy
Provide health and safety advice to senior management
Identify and report on any hazards, risks or incidents
Induct all new staff on health and safety issues
Transport (20%)
Line-manage the transport fleet of three drivers to ensure delivery as per FCDO competency grade expectancies.
Overseas the transport scheduling, currently managed by the drivers, to ensure optimal use of resources.
Manage maintenance and vehicle checks of fleet to ensure safety on the road.
Ensure monthly payments related to the fleet that includes fuel, maintenance, annual insurance payments renewal, and other payments necessary for the function of fleet cars are made on a timely basis.
Check and ensure timely submission of driver overtime and other individual claims
Ensure the vehicle logbooks are kept up to date and are submitted on time for monthly inspection.
Manage improvements in resource management for FCDO fleet spends
Oversee and, with drivers, plan routes and manage transport plan during VIP visit programmes
Maintain accurate records and ensure compliance with all statutory and legal requirements
Resources managed (staff and expenditure):
3 drivers
11 Outsourced guards and security budget of £90000, including guarding contract.
Essential qualifications, skills and experience
Essential on arrival:
Experience in security management in corporate, military/government sectors, or other relevant experience
Proven ability to communicate effectively (both verbal and written) to staff and other stakeholders
Proven record of strong problem solving skills backed by sound judgement and discretion
Ability to analyse current business practices and identify areas of improvement
Strong IT computer skills using Microsoft Office suite of programmes, including Word, Excel, PowerPoint etc
Language: Fluent written and spoken English
Desirable qualifications, skills and experience
Formal security-related qualifications
Knowledge of Health & Safety Legislation and regulation for managing fire safety
Knowledge of Bahasa Malaya useful but not essential
Required competencies
Making Effective Decisions, Leading and Communicating, Managing a Quality Service, Demonstrating Resilience
Application deadline: 27 June 2021
Grade: B3 (L)
Duration of Post: 24 months
Starting monthly salary (MYR)
Min salary of MYR 6,500 & Out of Hours allowance of 650
Start Date: 1 August 2021
End Date: 31 July 2023
Other benefits and conditions of employment
APPLY