Hiring Organization: BAT
Job Location: Qatar , Doha
Role Purpose And Objectives:
The role is responsible to provide full secretarial & administrative services to the MEC Security, Procurement and Operations Teams
Reports to: Security Manager
Geographic Scope: Qatar
WHAT YOU WILL BE ACCOUNTABLE FOR
Role Purpose And Objectives:
The role is responsible to provide full secretarial & administrative services to the MEC Security, Procurement and Operations Teams
Reports to: Security Manager
Geographic Scope: Qatar
WHAT YOU WILL BE ACCOUNTABLE FOR
Provide a full range of office management services to ensure the smooth day-to-day running of the office and that the organization's image is maintained.
Maintain the Key Safe and its inventory for all desks, door keys and any other keys used in the Office.
Manage the Access Cards – printing for new joiners, check the records with reception on a weekly basis of the entire staff and visitors log, and replace lost cards.
Maintain a sheet with all the Thuraya Phone system information – Phone Sets and SIM Card number. Also allocate the systems to the users and keep a track of it. Prepared the bills on a monthly basis and hand it over to accounts for payment.
Update the MEC Security Team Community Space on Interact
Ensure that the full operational set is ready upon arrival of a newcomer such as (desk, Laptop, mobile phone, etc.)
Arranging and coordinating all the workshops / meetings / conferences in QatarTo demonstrate the true leadership while giving support to my colleagues in both teams
Manage effectively networking with all other functions in MEC
ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE
Maintain the Key Safe and its inventory for all desks, door keys and any other keys used in the Office.
Manage the Access Cards – printing for new joiners, check the records with reception on a weekly basis of the entire staff and visitors log, and replace lost cards.
Maintain a sheet with all the Thuraya Phone system information – Phone Sets and SIM Card number. Also allocate the systems to the users and keep a track of it. Prepared the bills on a monthly basis and hand it over to accounts for payment.
Update the MEC Security Team Community Space on Interact
Ensure that the full operational set is ready upon arrival of a newcomer such as (desk, Laptop, mobile phone, etc.)
Arranging and coordinating all the workshops / meetings / conferences in QatarTo demonstrate the true leadership while giving support to my colleagues in both teams
Manage effectively networking with all other functions in MEC
ESSENTIAL EXPERIENCE, SKILLS AND KNOWLEDGE
A relevant degree from reputable university
At least 10 years of experience of working in similar role
Good team and Interpersonal skills
Proactiveness, ownership and drive
Fluent in English Arabic and computer applications
High skills in team-work, make things happen, strategic thinking and data analysis
Manage the complete administration of any assigned projects
Independently handle administrative work and subsequent problems issues when required
WE ARE BAT
At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.Global Top Employer with 53,000 BAT people across more than 180 markets
Brands sold in over 200 markets, made in 44 factories in 42 countries
Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
Diversity leader in the Financial Times and International Women’s Day Best Practice winner
Seal Award winner – one of 50 most sustainable companies
BELONGING, ACHIEVING, TOGETHER
Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!
At least 10 years of experience of working in similar role
Good team and Interpersonal skills
Proactiveness, ownership and drive
Fluent in English Arabic and computer applications
High skills in team-work, make things happen, strategic thinking and data analysis
Manage the complete administration of any assigned projects
Independently handle administrative work and subsequent problems issues when required
WE ARE BAT
At BAT we are committed to our Purpose of creating A Better Tomorrow. This is what drives our people and our passion for innovation. See what is possible for you at BAT.Global Top Employer with 53,000 BAT people across more than 180 markets
Brands sold in over 200 markets, made in 44 factories in 42 countries
Newly established Tech Hubs building world-class capabilities for innovation in 4 strategic locations
Diversity leader in the Financial Times and International Women’s Day Best Practice winner
Seal Award winner – one of 50 most sustainable companies
BELONGING, ACHIEVING, TOGETHER
Collaboration, diversity and teamwork underpin everything we do here at BAT. We know that collaborating with colleagues from different backgrounds is what makes us stronger and best prepared to meet our business goals. Come bring your difference!