Hiring Organization: Nonviolent Peaceforce
Job Location: Ukraine
Closing date24 Aug 2022
Job Title: Safety & Security Advisor
Duty Station: Odesa, with travel to NP field locations
Administrative Line Manager: Head of Mission
Line Management Responsibility: Field Security Officers
Job Purpose
The Safety and Security Advisor is a member of the Senior Management Team. The successful candidate will lead the NPUA Safety and Security operations. Roles and responsibilities include department and staff development, safety and security policy revision and upholding, reporting, engagement with internal and external stakeholders in security matters, support of programs and other departments with analysis and security input, oversight of the in-country mechanism(s) for implementation and enforcement of security, as well as direct focal point for security in Odesa and security referent for all operations in country. The Advisor will facilitate an ongoing culture of learning and growth as it relates to safety and security, and build the capacity of NPUA in safety and security.
KEY AREAS OF ACCOUNTABILITY
Job Title: Safety & Security Advisor
Duty Station: Odesa, with travel to NP field locations
Administrative Line Manager: Head of Mission
Line Management Responsibility: Field Security Officers
Job Purpose
The Safety and Security Advisor is a member of the Senior Management Team. The successful candidate will lead the NPUA Safety and Security operations. Roles and responsibilities include department and staff development, safety and security policy revision and upholding, reporting, engagement with internal and external stakeholders in security matters, support of programs and other departments with analysis and security input, oversight of the in-country mechanism(s) for implementation and enforcement of security, as well as direct focal point for security in Odesa and security referent for all operations in country. The Advisor will facilitate an ongoing culture of learning and growth as it relates to safety and security, and build the capacity of NPUA in safety and security.
KEY AREAS OF ACCOUNTABILITY
Country Office Senior Management Team member.
Serve as a member of the crisis management team.
Monitor the political, country and state level contexts closely; disseminate noteworthy updates to teams on a daily basis.
Review all mission/trip plans and SOP’s for movements outside of normal operating area.
Assess program activities, project proposals and their impact on staff security; make recommendations to reduce staff vulnerability.
Organize and facilitate safety and security trainings for all NPUA staff on a rolling basis.
Regularly visit field sites to ensure all NP compounds, guesthouses and vehicles uphold minimum safety and security standards and make recommendations based on those assessments.
Review the country office and field site’s Risk Analysis, Minimum Operating Standards Checklist and Contingency plans on a monthly basis. Identify potential risks and vulnerabilities and provide feedback on how to mitigate them.
Collaborate with Program Development, Program Management and Logistics departments to manage Safety and Security budgets and procure related materials as outlined by NP Minimum Operating Standards, as well as provide key input in project design, grant proposal and budgeting for safety and security.
Monitor the security landscape closely and make recommendations to adjust security policies and procedures as needed.
Maintain and update the NPUA incident log.
Maintain and revise the NPUA Security Plan; ensure consistency with NP standards and train all staff on its contents.
Develop security-briefing materials and ensure all incoming staff, consultants and visitors receive a security orientation within 24 hours of arrival.
Act as accommodation and office main security focal point, monitoring movement of staff, accommodation, liaising with private security companies.
Regularly assess communications needs; ensure availability of appropriate communications technology, update the emergency communication contact list, orient staff to emergency communication procedures and test the emergency communication system.
Liaise with government, security analysis organization, humanitarian partners, UN, diplomatic and consular officials and community leaders to inform context when conducting analysis.
Present written quarterly (or as needed) Safety and Security reports to Senior Management Team and NP HQ
Undertake field missions to field locations and potential field locations as requested by the SMT, including assessments for opening new projects.
Review and log staff visitor requests, staff overnight requests, etc.
Support SMT with any investigations that involve security and safety of staff ( ie, HR, Safeguarding, etc) upon request and with confidentiality and sensitivity.
Comply with and promote all NP policies such as Safeguarding, Whistle Blowing, Safeguarding, Fraud, PSEA and Health and Safety. Always adhere to NPUA Code of Conduct.
Qualifications and Experience
Essential:
Serve as a member of the crisis management team.
Monitor the political, country and state level contexts closely; disseminate noteworthy updates to teams on a daily basis.
Review all mission/trip plans and SOP’s for movements outside of normal operating area.
Assess program activities, project proposals and their impact on staff security; make recommendations to reduce staff vulnerability.
Organize and facilitate safety and security trainings for all NPUA staff on a rolling basis.
Regularly visit field sites to ensure all NP compounds, guesthouses and vehicles uphold minimum safety and security standards and make recommendations based on those assessments.
Review the country office and field site’s Risk Analysis, Minimum Operating Standards Checklist and Contingency plans on a monthly basis. Identify potential risks and vulnerabilities and provide feedback on how to mitigate them.
Collaborate with Program Development, Program Management and Logistics departments to manage Safety and Security budgets and procure related materials as outlined by NP Minimum Operating Standards, as well as provide key input in project design, grant proposal and budgeting for safety and security.
Monitor the security landscape closely and make recommendations to adjust security policies and procedures as needed.
Maintain and update the NPUA incident log.
Maintain and revise the NPUA Security Plan; ensure consistency with NP standards and train all staff on its contents.
Develop security-briefing materials and ensure all incoming staff, consultants and visitors receive a security orientation within 24 hours of arrival.
Act as accommodation and office main security focal point, monitoring movement of staff, accommodation, liaising with private security companies.
Regularly assess communications needs; ensure availability of appropriate communications technology, update the emergency communication contact list, orient staff to emergency communication procedures and test the emergency communication system.
Liaise with government, security analysis organization, humanitarian partners, UN, diplomatic and consular officials and community leaders to inform context when conducting analysis.
Present written quarterly (or as needed) Safety and Security reports to Senior Management Team and NP HQ
Undertake field missions to field locations and potential field locations as requested by the SMT, including assessments for opening new projects.
Review and log staff visitor requests, staff overnight requests, etc.
Support SMT with any investigations that involve security and safety of staff ( ie, HR, Safeguarding, etc) upon request and with confidentiality and sensitivity.
Comply with and promote all NP policies such as Safeguarding, Whistle Blowing, Safeguarding, Fraud, PSEA and Health and Safety. Always adhere to NPUA Code of Conduct.
Qualifications and Experience
Essential:
Bachelor’s Degree in a related field with at least 4-6 years related experience
Relevant security management experience in international humanitarian settings
Understanding of various communications technologies commonly used, including VHF and HF radio systems, satellite phones, cell phones, etc
Strong analytical skills
Strong training and facilitator skills; ability to develop and implement successful training sessions
Ability to work well under pressure in unstable and frequently changing security environments
Willingness to work and live in often remote areas under basic conditions
Strong communication, people management and interpersonal skills with experience leading multicultural, multi-location, values driven teams
Strong coordination and self-organization competencies; ability to organize a substantial workload comprised of complex, diverse, tasks. Flexible and adaptable to changing conditions
Commitment to and understanding of NP’s methodologies, core values and mission
Advanced proficiency in written and spoken English
Computer literacy, particularly in Word, Excel, PowerPoint, databases
Valid Driving License
Knowledge of and commitment to Safeguarding, Whistleblowing, PSEA and anti-corruption
Highly desired:
Relevant security management experience in international humanitarian settings
Understanding of various communications technologies commonly used, including VHF and HF radio systems, satellite phones, cell phones, etc
Strong analytical skills
Strong training and facilitator skills; ability to develop and implement successful training sessions
Ability to work well under pressure in unstable and frequently changing security environments
Willingness to work and live in often remote areas under basic conditions
Strong communication, people management and interpersonal skills with experience leading multicultural, multi-location, values driven teams
Strong coordination and self-organization competencies; ability to organize a substantial workload comprised of complex, diverse, tasks. Flexible and adaptable to changing conditions
Commitment to and understanding of NP’s methodologies, core values and mission
Advanced proficiency in written and spoken English
Computer literacy, particularly in Word, Excel, PowerPoint, databases
Valid Driving License
Knowledge of and commitment to Safeguarding, Whistleblowing, PSEA and anti-corruption
Highly desired:
Knowledge of the Ukrainian political, conflict and humanitarian context
Knowledge of Ukrainian and/or Russian
First aid or more advanced health trainings
Access and database/mapping systems, GIS software knowledge
Skills
Independent Judgment/Analytical:
Knowledge of Ukrainian and/or Russian
First aid or more advanced health trainings
Access and database/mapping systems, GIS software knowledge
Skills
Independent Judgment/Analytical:
Ability to manage information with discretion
Ability to set priorities, solve problems and analyse information
Attention to detail
Interpersonal:
Ability to set priorities, solve problems and analyse information
Attention to detail
Interpersonal:
Flexible, energetic and adaptable
Ability to work in a multi-cultural team environment
Proven ability to build relationships
Languages:
Ability to work in a multi-cultural team environment
Proven ability to build relationships
Languages:
Ability to interact confidently with and present information effectively to colleagues and external contacts in verbal and written English
Information technology:
Information technology:
Ability to use the MS Office suite, email and the internet proficiently.