Hiring Organization: Plan International
Job Location: Jakarta, Indonesia
Closing Date: May 12, 2022
Job Location: Jakarta, Indonesia
Closing Date: May 12, 2022
Title: Safety & Security Senior Officer
Description:
Role Purpose
Safety & Security Senior Officer will be responsible to several Safety & Security works in Indonesia. He/she will also coordinate with Logistics & Procurement Manager and Operations Director for Safety & Security report, arrange and update Yayasan Plan International Indonesia on Emergency Communication Tree at CO level, conduct Safety and Security training and drill country wide, arrange for Safety & Security assessment and Emergency Response assessment for NFI distribution coordination with Emergency Response Manager and HRP Logistics Officer for distribution arrangement from safety and security point of view.
Dimensions of the Role
1. Safety & Security UpdateActive to update safety & security matters to all YPII staff
Update & Share Safety & Security SOP/ Policy to all YPII staff
Coordination with Security Focal Points in each offices for update Safety & Security update including local security briefing and information needed to update monthly safety and security report to RH
Prepare & update Safety & Security Pack for international and local visitors
2. Training & DrillsConduct periodical Safety & Security drills (emergency phone tree, first aid & fire/earthquake evacuation drill), HEAT Training, Safety & Security Training coordination with PIA Offices
Conduct Safety & Security briefing for international visitors
Facilitate annual security guards and driver training
3. Safety & Security assessment and ReportingConduct SRA (security risk assessment) for CO, field offices and facilities. Ensure mitigation plans are followed up and adequately resourced.Involve in proposal development to ensure adequate budget in Safety & Security
Monthly check to facilities and fleet to ensure adequacy and availability of safety equipment
Safety & Security quarterly & annual report
Facilitate annual security guards and driver training
Submit quarterly and annual safety & security report to CMT and GH (incident/ lost report, management action, country security plan)
As one of focal point for CAMMS online, an incident report system in coordination with other focal points (HR, IT, Safeguarding, Risk and Compliance)
Ensure full compliance to safety and security policy and standards across the organization
Update annually on Country Security Report
Accountabilities
Description:
Role Purpose
Safety & Security Senior Officer will be responsible to several Safety & Security works in Indonesia. He/she will also coordinate with Logistics & Procurement Manager and Operations Director for Safety & Security report, arrange and update Yayasan Plan International Indonesia on Emergency Communication Tree at CO level, conduct Safety and Security training and drill country wide, arrange for Safety & Security assessment and Emergency Response assessment for NFI distribution coordination with Emergency Response Manager and HRP Logistics Officer for distribution arrangement from safety and security point of view.
Dimensions of the Role
1. Safety & Security UpdateActive to update safety & security matters to all YPII staff
Update & Share Safety & Security SOP/ Policy to all YPII staff
Coordination with Security Focal Points in each offices for update Safety & Security update including local security briefing and information needed to update monthly safety and security report to RH
Prepare & update Safety & Security Pack for international and local visitors
2. Training & DrillsConduct periodical Safety & Security drills (emergency phone tree, first aid & fire/earthquake evacuation drill), HEAT Training, Safety & Security Training coordination with PIA Offices
Conduct Safety & Security briefing for international visitors
Facilitate annual security guards and driver training
3. Safety & Security assessment and ReportingConduct SRA (security risk assessment) for CO, field offices and facilities. Ensure mitigation plans are followed up and adequately resourced.Involve in proposal development to ensure adequate budget in Safety & Security
Monthly check to facilities and fleet to ensure adequacy and availability of safety equipment
Safety & Security quarterly & annual report
Facilitate annual security guards and driver training
Submit quarterly and annual safety & security report to CMT and GH (incident/ lost report, management action, country security plan)
As one of focal point for CAMMS online, an incident report system in coordination with other focal points (HR, IT, Safeguarding, Risk and Compliance)
Ensure full compliance to safety and security policy and standards across the organization
Update annually on Country Security Report
Accountabilities
To ensure all offices comply with Safety & Security Policy
To ensure All YPII staffs complete mandatory training safety & security
Actively updated safety & security issues to all YPII staff
Key relationships
Internal
Logistics & Procurement Manager; Direct report (Supervisor)
Logistic Officer; Supervise
Finance Department; Payment process
Procurement Specialist, Procurement Officer; Coordination.
Project Staff; Coordination
Admin PSO & PIA Office; Coordination
Communication; Coordination
IT; Coordination
External
To ensure All YPII staffs complete mandatory training safety & security
Actively updated safety & security issues to all YPII staff
Key relationships
Internal
Logistics & Procurement Manager; Direct report (Supervisor)
Logistic Officer; Supervise
Finance Department; Payment process
Procurement Specialist, Procurement Officer; Coordination.
Project Staff; Coordination
Admin PSO & PIA Office; Coordination
Communication; Coordination
IT; Coordination
External
Vendors; maintain relationship
Partners; contract management
Technical expertise, skills and knowledge
Essential
Partners; contract management
Technical expertise, skills and knowledge
Essential
Bachelor degree in Management, Economic, Administration or any related field.
At least 4 years of experience in the related field is require for this position.
Preferably senior staff specialize in safety and security
Strong planning and organizing
Leadership skills
Proactive and initiative
Good interpersonal and communication skills
Good negotiation skills
English fluency
Desirable
At least 4 years of experience in the related field is require for this position.
Preferably senior staff specialize in safety and security
Strong planning and organizing
Leadership skills
Proactive and initiative
Good interpersonal and communication skills
Good negotiation skills
English fluency
Desirable
Experience with Emergency Response will be preferable.
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Physical Environment
Based at CO, office with at least 40% travel to PSO, PIA and projects areas, vendor offices and partner organization both in office, on the field and during humanitarian settings.
Level of contact with children
Low contact: Rarely interaction with children
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by apply now not later than May 12, 2022
Plan International’s Values in Practice
We are open and accountable
We create a climate of trust inside and outside the organisation by being open, honest and transparent. We hold ourselves and others to account for the decisions we make and for our impact on others, while doing what we say we will do.
We strive for lasting impact
We strive to achieve significant and lasting impact on the lives of children and young people, and to secure equality for girls. We challenge ourselves to be bold, courageous, responsive, focused and innovative.
We work well together
We succeed by working effectively with others, inside and outside the organisation, including our sponsors and donors. We actively support our colleagues, helping them to achieve their goals. We come together to create and implement solutions in our teams, across Plan International, with children, girls, young people, communities and our partners.
We are inclusive and empowering
We respect all people, appreciate differences and challenge inequality in our programmes and our workplace. We support children, girls and young people to increase their confidence and to change their own lives. We empower our staff to give their best and develop their potential.
Physical Environment
Based at CO, office with at least 40% travel to PSO, PIA and projects areas, vendor offices and partner organization both in office, on the field and during humanitarian settings.
Level of contact with children
Low contact: Rarely interaction with children
All applications will be treated in confidence. Only short-listed candidates will be notified and invited for interviews. Please submit your letter of application and detailed curriculum vitae in English by apply now not later than May 12, 2022