Employer: r Oxfam
Location: Damascus - Syria
Location: Damascus - Syria
Closing Date:28 February 2022
Job Purpose
Ensure that the Syria programme security strategy and security management plans and Standard Operating
Procedures are developed, implemented, monitored and reviewed; consistent with Oxfam policies, standards and requirements.
Ensure that Oxfam staff in the Syria programme is well trained and will comply with Oxfam safety/security policies.Provide context analysis and support incident reports
Link with the human resources department on staff wellbeing and safety.
Key Responsibilities and Accountabilities
Analysis
In conjunction with the CD/ MENA RSA, support the development and maintenance of a
comprehensive context analysis and risk assessments for Oxfam assets, staff and programmes that will include;
- Ongoing analysis of the context and developments in relation to the security situation.
- Develop and maintain up-to-date context analysis and risk assessment.
- Optimize use of OSIRIS, the Oxfam Security Incident Reporting System.
- Maintain close contacts with all relevant stakeholders to develop a network and build
relationships with key actors to ensure gathering of reliable security information.
- Undertake regular and ad hoc security assessment missions as necessary, in order to gather
information and to analyse the overall security situation in existing and potential areas of
intervention.
Security system
In conjunction with the CD/ MENA RSA support country management staff and be in charge of developing a security management system which includes a security management strategy (including detailed acceptance strategy) and plan and allows for the continuous updating of security measures that will include;
- Advise and support the Country Director with regard to implementing the security management system.
- Ensure the security management system is in line with existing Oxfam Security Policy, Risk
Management policy and Approach.
- Support the Country Director and other senior staff to manage country security incidents.
- Provide crisis management content information to the crisis manager for crisis management response and decision making.
- Provide support to the assigned security officers/ focal points in country as appropriate.
- Ensure that the supporting departments (HR, Administration and Logistics) take on their role in facilitating good security management.
Security awareness
- Ensure that staff have the security skills and awareness that they need to be effective, by
motivating all staff to do the PST on line security training and all line manager the PST security management on line training at Learning at Oxfam.
- Support and coordinate additional security training where mandatory.
- Ensure that all staff and visitors receive appropriate security briefings.
- Ensure that an appropriate system is in place to provide security information to travellers in advance of their departure (Welcome Pack, part of Country Security Management Plan.
- Make sure latest CD approved version of SMP and Welcome Pack is placed on Box for all staff to access.
External:
With local stakeholders such as government, (I)NGO’s, UN, partners, communities to share and exchange information.
Internal:
With Country Director and senior management staff to inform and co-ordinate on security issues.
With Regional Security Advisor in Regional Platform and Global Security Advisor where appropriate.
With relevant staff in order to ensure that the security management system complements the program and advocacy activities and vice versa.
With the relevant support staff in order to ensure that all logistical, financial, IT, HR and administrative elements of the security management system are in place
Job Purpose
Ensure that the Syria programme security strategy and security management plans and Standard Operating
Procedures are developed, implemented, monitored and reviewed; consistent with Oxfam policies, standards and requirements.
Ensure that Oxfam staff in the Syria programme is well trained and will comply with Oxfam safety/security policies.Provide context analysis and support incident reports
Link with the human resources department on staff wellbeing and safety.
Key Responsibilities and Accountabilities
Analysis
In conjunction with the CD/ MENA RSA, support the development and maintenance of a
comprehensive context analysis and risk assessments for Oxfam assets, staff and programmes that will include;
- Ongoing analysis of the context and developments in relation to the security situation.
- Develop and maintain up-to-date context analysis and risk assessment.
- Optimize use of OSIRIS, the Oxfam Security Incident Reporting System.
- Maintain close contacts with all relevant stakeholders to develop a network and build
relationships with key actors to ensure gathering of reliable security information.
- Undertake regular and ad hoc security assessment missions as necessary, in order to gather
information and to analyse the overall security situation in existing and potential areas of
intervention.
Security system
In conjunction with the CD/ MENA RSA support country management staff and be in charge of developing a security management system which includes a security management strategy (including detailed acceptance strategy) and plan and allows for the continuous updating of security measures that will include;
- Advise and support the Country Director with regard to implementing the security management system.
- Ensure the security management system is in line with existing Oxfam Security Policy, Risk
Management policy and Approach.
- Support the Country Director and other senior staff to manage country security incidents.
- Provide crisis management content information to the crisis manager for crisis management response and decision making.
- Provide support to the assigned security officers/ focal points in country as appropriate.
- Ensure that the supporting departments (HR, Administration and Logistics) take on their role in facilitating good security management.
Security awareness
- Ensure that staff have the security skills and awareness that they need to be effective, by
motivating all staff to do the PST on line security training and all line manager the PST security management on line training at Learning at Oxfam.
- Support and coordinate additional security training where mandatory.
- Ensure that all staff and visitors receive appropriate security briefings.
- Ensure that an appropriate system is in place to provide security information to travellers in advance of their departure (Welcome Pack, part of Country Security Management Plan.
- Make sure latest CD approved version of SMP and Welcome Pack is placed on Box for all staff to access.
External:
With local stakeholders such as government, (I)NGO’s, UN, partners, communities to share and exchange information.
Internal:
With Country Director and senior management staff to inform and co-ordinate on security issues.
With Regional Security Advisor in Regional Platform and Global Security Advisor where appropriate.
With relevant staff in order to ensure that the security management system complements the program and advocacy activities and vice versa.
With the relevant support staff in order to ensure that all logistical, financial, IT, HR and administrative elements of the security management system are in place
Technical Skills, Experience & Knowledge
Considerable practical experience of security assessment, planning and implementation of procedures in
the context of UN or NGO humanitarian operations,
Proven influencing and negotiating skills with internal and external audiences including in complex and
stressful circumstances.
Proven experience of field based training.
Ability to advice and support field staff in a consultative manner.
Excellent communication and interpersonal skills, together with the capacity to remain calm under
pressure and not lose sight of strategic priorities.
Must be organised and efficient.
A sound understanding of the importance of gender.
Sensitivity to cultural differences and the ability to work in a wide variety of cultural contexts.
Willingness to travel at short notice, and often in difficult circumstances.
Committed to Oxfam principles
Ability to speak and write in English: mandatory
Working knowledge of Arabic: preferred