Employer: OSCE
Location: Ukraine
Deadline : 25 June 2019
Tasks and Responsibilities
Under the guidance and supervision of the Deputy Chief of Mission Security, the Senior Security Assistant performs the following functions:
Provides statistical analysis support to the planning, organizing, tracking and directing of the Safety & Security Unit day-to-day activities;
Maintains the SMM ID database and provides SMM ID’s for staff and contractors upon request; makes sure that the SMM ID’s are up-to-date and according to the timeframe of activities;
Participates in the submission of “SMM Daily Morning Briefing” (Security Information for SMM Staff); on the daily basis extracts information from security reports and open media sources and provides the briefing for unit management;
In coordination with building management unit, maintains the Fire Safety administrative logs and maintenance schedule of fire extinguishers; Proposes appropriate administrative fire safety measures when applicable;
Responsible for updating the “Security Instructions” folder in the SMM intranet and shared drive; Maintaining and correcting the existing documents, uploading newly approved instructions, informing about the changes the Security Officials all over the mission; proposing changes to the unit management as required;
Focal point for developing methods of data extraction and analysis of available data, in order to answer routine and ad hoc questions on Safety & Security Unit activities posed by senior management, the OSCE Security Management and other interested authorized parties;
Conducts statistical analysis of Safety & Security Unit activity, prepares reports in a variety of electronic and narrative formats. Flags anomalies or unexpected trends in Safety & Security Unit activity that becomes apparent as a result of analysis, bringing issues to unit management for follow-up or resolution;
Liaises and cooperates with other SMM units and external entities regarding arrangements and conduct of visits to SMM;
Develops and maintains custom information management products such as spreadsheets, graphs and charts for use in answering questions related to Safety & Security Unit activity and plans for SMM senior management and higher echelons of OSCE;
Co-ordinates the work of one Administrative Assistant in SSU;
Performs other duties as assigned;
Necessary Qualifications
Ukrainian citizenship or holding permanent resident status in Ukraine;
Completed secondary education supplemented by formal studies in administration or security matters;
At least six (6) years of work experience in a government office or international work environment in security duties;
Established experience in use of analytical and presentation tools and statistical analysis;
Professional fluency in English, Russian and Ukrainian languages, excellent written and oral communication skills in the mentioned languages;
Computer literate with practical experience in Microsoft Office applications;
Strong organizational skills, ability to work with numbers and accuracy in keeping a filing and records system;
Customer service oriented; ability to work in a confidential environment and maintain a high level of discretion;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Demonstrated commitment to gender equality objectives as well as the ability to integrate a gender perspective into tasks and activities;
Cultural sensitivity and judgment.
APPLY ONLINE
Location: Ukraine
Deadline : 25 June 2019
Tasks and Responsibilities
Under the guidance and supervision of the Deputy Chief of Mission Security, the Senior Security Assistant performs the following functions:
Provides statistical analysis support to the planning, organizing, tracking and directing of the Safety & Security Unit day-to-day activities;
Maintains the SMM ID database and provides SMM ID’s for staff and contractors upon request; makes sure that the SMM ID’s are up-to-date and according to the timeframe of activities;
Participates in the submission of “SMM Daily Morning Briefing” (Security Information for SMM Staff); on the daily basis extracts information from security reports and open media sources and provides the briefing for unit management;
In coordination with building management unit, maintains the Fire Safety administrative logs and maintenance schedule of fire extinguishers; Proposes appropriate administrative fire safety measures when applicable;
Responsible for updating the “Security Instructions” folder in the SMM intranet and shared drive; Maintaining and correcting the existing documents, uploading newly approved instructions, informing about the changes the Security Officials all over the mission; proposing changes to the unit management as required;
Focal point for developing methods of data extraction and analysis of available data, in order to answer routine and ad hoc questions on Safety & Security Unit activities posed by senior management, the OSCE Security Management and other interested authorized parties;
Conducts statistical analysis of Safety & Security Unit activity, prepares reports in a variety of electronic and narrative formats. Flags anomalies or unexpected trends in Safety & Security Unit activity that becomes apparent as a result of analysis, bringing issues to unit management for follow-up or resolution;
Liaises and cooperates with other SMM units and external entities regarding arrangements and conduct of visits to SMM;
Develops and maintains custom information management products such as spreadsheets, graphs and charts for use in answering questions related to Safety & Security Unit activity and plans for SMM senior management and higher echelons of OSCE;
Co-ordinates the work of one Administrative Assistant in SSU;
Performs other duties as assigned;
Necessary Qualifications
Ukrainian citizenship or holding permanent resident status in Ukraine;
Completed secondary education supplemented by formal studies in administration or security matters;
At least six (6) years of work experience in a government office or international work environment in security duties;
Established experience in use of analytical and presentation tools and statistical analysis;
Professional fluency in English, Russian and Ukrainian languages, excellent written and oral communication skills in the mentioned languages;
Computer literate with practical experience in Microsoft Office applications;
Strong organizational skills, ability to work with numbers and accuracy in keeping a filing and records system;
Customer service oriented; ability to work in a confidential environment and maintain a high level of discretion;
Demonstrated ability and willingness to work as a member of a team, with people of different cultural and religious backgrounds, different gender, and diverse political views, while maintaining impartiality and objectivity;
Demonstrated commitment to gender equality objectives as well as the ability to integrate a gender perspective into tasks and activities;
Cultural sensitivity and judgment.
APPLY ONLINE