Employer: UNDP
Location: Ankara, Turkey
Application Deadline : 22-Apr-15 Type of Contract : FTA International
Post Level : P-5 Starting Date :(date when the selected candidate is expected to start) 29-May-2015
Duration of Initial Contract : 24 months
Expected Duration of Assignment : 24 months
Background
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Border management is regarded as being one of the most
priority areas of the EU Accession process for Turkey. Upon membership
to the EU, Turkey’s eastern borders will be the external borders of the
Union, so management and implementation of comprehensive border security
is important. The management of the eastern borders is not an easy task
due to geographical and climate conditions in that region of Turkey.
Moreover, this region has been used as an illegal crossing route and in
order to provide the border security in this region, landmines had been
laid to prevent illegal border crossings, smuggling and resulting
security challenges. Now, these landmines constitute a very serious
threat for border management in that region.The landmines are located
along the Armenian, Nakhcevan, Iranian, Iraqi and Syrian Borders and
hinder the provision of an efficient border management system in those
areas. In addition to the humanitarian concerns, these landmines limit
Turkey’s operational capacity in the border areas. They prevent the
establishment of well-functioning border surveillance systems and as a
result lead to decreased efficiency in the fight against illegal
movements, cross-border crimes and smuggling. For these reasons,
demining is seen as an indispensable part of the border management
reforms. Turkey aims to have these landmines cleared to provide a more
secure way of protecting the borders via technologically supported
border surveillance systems to achieve the targets set out by European
Union for a good functioning border management system.
Within this framework, having an ultimate objective of contributing
to the social and economic development through demining and more secure
borders in Eastern Turkey, the Project entitled “Technical Assistance
for Socioeconomic Development through Demining and Increasing the Border
Surveillance Capacity at the Eastern Borders of Turkey” was developed
in 2014.
The Ministry of Interior and Turkish General Staff (Land Forces
Command) are the main beneficiaries of the Project. UNDP will provide
technical assistance for the efficient and effective implementation of
the Project through the Grant Contract, to be signed between CFCU
(Central Finance and Contracts Unit) and UNDP and endorsed by the
Delegation of the European Union to Turkey (EUD).
The Project is composed of 3 components:
- Component A – Clearance: This component covers the mine clearance activities for the selected regions;
- Component B – Certification/Quality Control: This component covers
the quality assurance, quality control and post-clearance certification
to provide confidence (to the beneficiary and the implementation agency)
that clearance and quality requirements defined in the standards have
been met and that cleared land is indeed safe for use;
- Component C: Post-clearance: This component aims to identify the
lessons-learned which are relevant to the planning, preparation and
clearance phases of the operation through the conduct of a formal post
project review (PPR).
This Terms of Reference is for the Demining Chief Technical
Advisor/Project Manager, who will support UNDP as the mine action
technical expert and lead the Project Technical Assistance Team.
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Duties and Responsibilities
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Demining Chief Technical Advisor/Project Manager is the
mine action technical expert provided for the full time duration of the
project (24 months). The Project Manager (PM) shall be the Leader of the
Project Technical Assistance Team. The PM will provide high level
advice and guidance to the Ministry of Interior Border Management Bureau
and UNDP in the effective implementation of the mine-action project for
the eastern borders of Turkey. His/her functions include managerial,
supervisory and representative functions on all mine action related
matters. In specific terms, the PM will be responsible for the following
areas including project management, coordination and monitoring,
technical support for demining, reporting and partnership development.
- Representation and Strategic Advisory Support;
- Project Management Coordination and Monitoring;
- Financial Resources Management;
- Human Resources Management;
- Technical Support for Demining;
- Reporting;
- Partnership Development.
Representation and Strategic Advisory Support
The Demining Chief Technical Advisor/Project Manager:
- On behalf of UNDP, represent the Demining Project as required to Government, donors and relevant stakeholders;
- Assess the technical substance, policies and strategies of the
Project and advise on methods to achieve technical coherence with regard
to the clearance and quality assurance components of the project;
- Advises the national authorities and UNDP on all aspects of mine
action at the country level, including coordination, survey, mapping,
marking, clearance, awareness raising and quality assurance;
- Provides strategic guidance to the national authorities on
maintaining the eastern border mine action standards in line with
International Mine Action Standards (IMAS) and best practices developed
from mine action programmes worldwide.
Project Management , Coordination and Monitoring
- Leads the successful execution and implementation of the project
towards achieving the expected outputs as indicated in the Project
Document and Annual Work Plans;
- Coordinates operations, resources and administrative support of the Technical Assistance Team (TAT);
- Coordinates all project meetings and annual reviews;
- Plans and arranges, in consultation with UNDP, the procurement of project services in line with agreed procedures;
- Ensures project communication is in accordance with the visibility rules of the EU and communication standards of UNDP;
Leads the coordination, planning, documentation, accreditation and
implementationprocesses of commercial contractors,including but not
limited to the following;
- Drafting of task dossiers;
- Authorising accreditation/certification of commercial contractors;
- Approving implementation plans;
- Coordination with the senior management of the Demining contractors and the Quality Assurance / Control Service providers;
- Procurement of equipment and the financial management of project funds;
- Undertakes periodic field monitoring visits and provide timely feedback to all staff and partner organizations.
Financial Resources Management:
Leads operational and financial resources management of the project
in line with the Project Document and in accordance with UNDP rules and
regulations, specifically focusing on the achievement of the following:
- Accountable use of project funds;
- Oversight of financial management through Atlas, including purchase orders, requisitions and payments;
- Provision of effective services to counterparts including fair and
transparent procurement, efficient logistics and sound financial
management;
- Oversight of all administrative, financial and budgetary aspects of the projects;
- Is responsible for budgets and ensuring strict and consistent application of UNDP rules and regulation.
Human Resources Management
Ensures strategic human resources management focusing on achievement of the following results:
- Supervising the work of TAT and works within agreed budgets;
- Project compliance with corporate human resources policies and strategies;
- Optimal staffing of the project;
- Efficient recruitment processes.
Technical Support for Demining
- Approves and authorize contractor standing operating procedures
(SOPs) for mine clearance, survey, Quality Assurance and Quality control
in compliance with IMAS;
- Defines the technical requirements for the recruitment and
administration of Technical Assistance Team and short term experts’
contracts.
Reporting:
- Reports on all issues related to project management and
implementation, to the UNDP Deputy Resident Representative, through the
Inclusive Democratic Governance Programme Manager;
- Prepares technical and other documents as required;
- Provides monthly and quarterly progress reports on project
activities, financial reports and final report of expenditure for the
project;
- Provides project briefing papers as requested by UNDP and the executing agency.
Partnership Development
- Encourages liaison between the concerned Government Ministries,
UNDP, donors, clearance and QA/QC contractors, and any other concerned
agency/organization regarding the project activities;
- Supports UNDP in efforts to build partnerships for the support of outputs indicated in the project document;
- Maintains regular contact with EU as donor and CFCU as contracting authority of the project;
- Promotes international cooperation and assists the Government of Turkey in the area of mine action, when felt necessary.
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Competencies
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Corporate Competencies:
- Demonstrates integrity by modelling the UN’s values and ethical standards;
- Promotes the vision, mission, and strategic goals of UNDP;
- Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability;
- Treats all people fairly without favouritism.
Functional Competencies:
- Demonstrates management and development expertise;
- Works to achieve the strategic goals of UNDP and promotes the vision, mission and values of UNDP;
- Focuses on results and client satisfaction;
- Recognizes and responds appropriately to the ideas, interests and
concerns of others; contributes creative solutions to address
challenging situations;
- Seeks, applies and shares knowledge and information;
- Demonstrates strong analytical and communication (written, verbal, and interpersonal) skills;
- Demonstrates strong inter-personal and negotiation skills;
- Demonstrates strong ability to work in harmony with staff members of
different cultural backgrounds in a professional manner, especially in a
mutually-supportive team environment.
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Required Skills and Experience
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Education:
- S/he shall have an advanced degree (Masters) or higher in administrative or social sciences.
Experience:
General professional experience:
- The Project Manager shall have proven experience in working with
senior government personnel and commercial contractors in the area of
demining.
Specific professional experience:
- S/he should have a minimum of ten (10) years professional
international experience (as staff of an international organisation
and/or past recruitment under a project of an international
organisation), including at least 5 years of operational experience in
mine action;
- Also including at least 5 years of project management with a proven track record;
- Also including at least 5 years of experience in the application of international Mine Action Standards (IMAS);
- The Project Manager shall have knowledge of the UN system, in
particular UNDP, UNOPS and UNICEF mine action roles and procedures;
- Team leading experience in an international project will be an asset.
Skills:
- Hold a PRINCE 2 or equivalent Project Management qualification;
- Computer literacy.
Language Requirements:
- Full proficiency in English.
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How to Apply
