Organization: United Nations
Location:Anywhere
Supply Officer, FS-7
Deadline for Application: 26 May 2012
ORGANIZATIONAL UNIT: Field Missions Administered by DPKO
DUTY STATION: Multiple D/S
VACANCY ANNOUNCEMENT NUMBER: 12-LOG-PMSS-425717-R-MULTIPLE D/S
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Supply Officer, FS-7
Deadline for Application: 26 May 2012
ORGANIZATIONAL UNIT: Field Missions Administered by DPKO
DUTY STATION: Multiple D/S
VACANCY ANNOUNCEMENT NUMBER: 12-LOG-PMSS-425717-R-MULTIPLE D/S
Remuneration
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered.
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Responsibilities
Under the overall supervision of the Chief Supply Section (CSS), and within delegated authority, the incumbent will be responsible to: Provide effective planning, oversight, management and coordination of supply support to new, sustaining, expanding, contracting and liquidating peacekeeping and other field missions; Develop, integrate, implement and monitor supply support and work plans in field missions; Liaise with headquarters and field missions’ staff on supply related matters and provide oversight of day-to-day support of supply operations; Provide specialist technical advice to senior mission management on mission-wide supply and logistics issues including detailed research and development of formal submissions/recommendations with respect to issues involving supply chain management; Ensure effective and timely input and technical advise for relevant Local and/or Headquarter Committee on Contracts (LCC/HCC) cases; Ensure timely preparation and review of cost estimates, budgets and long-term forecasts of the missions’ requirements for supply goods and services; Identify and recommend improved claims management processes and systems that directly effect the field mission supply chain; Ensure proper designation of supply assets, disposal and/or redeployment during mission downsizing or liquidation; Develop, review, monitor, assess and manage local system contracts for the provision of supply goods and support services; Develop, review, upgrade and ensure implementation of SOPs including on Quality Control/Quality Assurance (QC/QA), inventory control and reporting to ensure security, availability and accountability of materials and assets; Ensure contract performance and administration are monitored to ensure compliance with contract terms, schedules and cost objectives; Ensure accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained to ensure proper accountability and audit trail; Liaise with the Contract Compliance Management Section/Unit in Mission and/or UNHQ in the resolution of contractual claims, disputes and amendments in the course of contract oversight; Identify areas for improvements based on best practices in the relevant areas, train staff and adapt such practices to UN requirements; Supervise, develop, train and monitor performance of Supply personnel; Perform other related tasks as required.
Competencies
Professionalism – Demonstrated knowledge in the field of supply operations and practices, including knowledge of project, contract management, quality assurance, supply/distribution contracts; demonstrated fiscal awareness and responsibility and very good knowledge of UN financial rules; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations. Judgment/Decision Making – Proven ability to grasp complex concepts; logical and analytical approach to solving problems. Leadership – ability to effectively lead, supervise, mentor, motivate, develop, evaluate staff in a multi-cultural, multi-ethnic environment with demonstrated gender sensitivity and respect for diversity. Planning and Organizing – Demonstrated skills and ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent project/activities. Communication – Proven communication (verbal, written and presentational) skills, including ability to prepare a range of reports and communications and conduct presentations by clearly formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Accountability – Demonstrated mature and positive attitude toward duties, willingness to accept responsibilities, composure under stress and ability to make timely and sound decisions. Managing Performance – Proven record of building and managing teams and creating an enabling work environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills; actively supports the development and career aspirations of staff and appraises performance fairly.
QUALIFICATIONS
Education
High school diploma or equivalent plus certification/diploma or other supplemental academic qualifications. Technical training in either contract management, business or public administration, engineering, law or a relevant combination of professional certification, membership of chartered institutes, academic qualifications and extensive experience in logistics operations, supply chain management and procurement is highly desirable.
Work Experience
At least 12 years of progressively responsible experience in supply chain operations, project and or contract management, inventory management and/or procurement of global service contracts, quality assurance/quality control procedures, logistics is required – at least four years of which must have been in the field of Supply or Supply Chain operations and at least three years’ experience at the international level. Experience in managing support services and related contracts in support of international peacekeeping or military operations is highly desirable. Extensive knowledge of UN Rules, Regulations and working practices pertaining to field missions is desirable.
Languages
Fluency in spoken and written English or French; knowledge of a second UN language is an advantage and sometimes a requirement. Fluency in the local language may be essential.
Other Skills
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
Under the overall supervision of the Chief Supply Section (CSS), and within delegated authority, the incumbent will be responsible to: Provide effective planning, oversight, management and coordination of supply support to new, sustaining, expanding, contracting and liquidating peacekeeping and other field missions; Develop, integrate, implement and monitor supply support and work plans in field missions; Liaise with headquarters and field missions’ staff on supply related matters and provide oversight of day-to-day support of supply operations; Provide specialist technical advice to senior mission management on mission-wide supply and logistics issues including detailed research and development of formal submissions/recommendations with respect to issues involving supply chain management; Ensure effective and timely input and technical advise for relevant Local and/or Headquarter Committee on Contracts (LCC/HCC) cases; Ensure timely preparation and review of cost estimates, budgets and long-term forecasts of the missions’ requirements for supply goods and services; Identify and recommend improved claims management processes and systems that directly effect the field mission supply chain; Ensure proper designation of supply assets, disposal and/or redeployment during mission downsizing or liquidation; Develop, review, monitor, assess and manage local system contracts for the provision of supply goods and support services; Develop, review, upgrade and ensure implementation of SOPs including on Quality Control/Quality Assurance (QC/QA), inventory control and reporting to ensure security, availability and accountability of materials and assets; Ensure contract performance and administration are monitored to ensure compliance with contract terms, schedules and cost objectives; Ensure accurate and complete accounting, reporting and internal control systems are functioning and that all relevant records are maintained to ensure proper accountability and audit trail; Liaise with the Contract Compliance Management Section/Unit in Mission and/or UNHQ in the resolution of contractual claims, disputes and amendments in the course of contract oversight; Identify areas for improvements based on best practices in the relevant areas, train staff and adapt such practices to UN requirements; Supervise, develop, train and monitor performance of Supply personnel; Perform other related tasks as required.
Competencies
Professionalism – Demonstrated knowledge in the field of supply operations and practices, including knowledge of project, contract management, quality assurance, supply/distribution contracts; demonstrated fiscal awareness and responsibility and very good knowledge of UN financial rules; commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of peace operations. Judgment/Decision Making – Proven ability to grasp complex concepts; logical and analytical approach to solving problems. Leadership – ability to effectively lead, supervise, mentor, motivate, develop, evaluate staff in a multi-cultural, multi-ethnic environment with demonstrated gender sensitivity and respect for diversity. Planning and Organizing – Demonstrated skills and ability to coordinate the work of others, work to tight deadlines and handle multiple concurrent project/activities. Communication – Proven communication (verbal, written and presentational) skills, including ability to prepare a range of reports and communications and conduct presentations by clearly formulating positions on issues, articulating options concisely conveying maximum necessary information, making and defending recommendations. Accountability – Demonstrated mature and positive attitude toward duties, willingness to accept responsibilities, composure under stress and ability to make timely and sound decisions. Managing Performance – Proven record of building and managing teams and creating an enabling work environment, including the ability to effectively lead, supervise, mentor, develop and evaluate staff and design training/skills enhancement initiatives to ensure effective transfer of knowledge/skills; actively supports the development and career aspirations of staff and appraises performance fairly.
QUALIFICATIONS
Education
High school diploma or equivalent plus certification/diploma or other supplemental academic qualifications. Technical training in either contract management, business or public administration, engineering, law or a relevant combination of professional certification, membership of chartered institutes, academic qualifications and extensive experience in logistics operations, supply chain management and procurement is highly desirable.
Work Experience
At least 12 years of progressively responsible experience in supply chain operations, project and or contract management, inventory management and/or procurement of global service contracts, quality assurance/quality control procedures, logistics is required – at least four years of which must have been in the field of Supply or Supply Chain operations and at least three years’ experience at the international level. Experience in managing support services and related contracts in support of international peacekeeping or military operations is highly desirable. Extensive knowledge of UN Rules, Regulations and working practices pertaining to field missions is desirable.
Languages
Fluency in spoken and written English or French; knowledge of a second UN language is an advantage and sometimes a requirement. Fluency in the local language may be essential.
Other Skills
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations – Chapter 3, article 8). English and French are the two working languages of the United Nations Secretariat. The United Nations Secretariat is a non-smoking environment.
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, TRAINING OR ANY OTHER FEES). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON BANK ACCOUNTS.
PLEASE NOTE THAT APPLICATIONS RECEIVED AFTER THE DEADLINE WILL NOT BE ACCEPTED.
How to apply
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
To start the application process, applicants are required to register by opening a “My UN” account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
In completing the PHP, please note that all fields marked with an asterisk must be completed.
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
All applicants are strongly encouraged to apply online as soon as possible after the vacancy has been posted and well before the deadline stated in the vacancy announcement. Because applications submitted by United Nations (UN) staff members are considered first, provided the eligibility requirements set out in ST/AI/2006/3 are met and the application is submitted in a timely fashion, staff members should apply within 15-day or 30-day mark.Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please go to “My UN” page and check the status of your application by clicking on “View Application History”, and resubmit the application, if necessary.
To start the application process, applicants are required to register by opening a “My UN” account. Go to Login, and Register as a User. Fill in the form and choose a User Name and Password.
After opening the account, applicants may apply for vacancies using the Personal History Profile (PHP) provided. Once the PHP has been completed for a particular vacancy, it can be saved and used for future applications. The PHP may be up-dated, when necessary, for future applications.
In completing the PHP, please note that all fields marked with an asterisk must be completed.
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the appropriate Human Resources Office (HRO)/Personnel Office (PO) to the email address below, clearly indicating the vacancy announcement number. In case you have no access to the digitizing equipment, please submit hard copies of the two latest PAS reports to the relevant HRO/PO via fax.
E-mail: staffing@un.org,
How to Apply
https://careers.un.org/lbw/Home.aspx
How to Apply
https://careers.un.org/lbw/Home.aspx