Location :Odessa, UKRAINE
Application Deadline :25-Mar-12
Starting Date :(date when the selected candidate is expected to start)25-Apr-2012Duration of Initial Contract :1 year with possibility of extension
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Background
The European Commission and UNDP cooperate towards the implementation of the EU Border Assistance Mission to Moldova and Ukraine. This Mission helps to enhance the capacities of Moldovan and Ukrainian services to adequately ensure customs and border controls and border surveillance along their common border.
Under the overall guidance and supervision of the DO and Chief of Administration and in close collaboration with the Head of Mission, the Head of Safety and Security Unit, serves as the principal advisor to the Head of Mission and senior Mission management in the execution of safety and security responsibilities of EUBAM personnel, their eligible dependants and Mission property in addition to promoting, enabling and supporting EUBAM programme delivery throughout the countries of responsibility in accordance with the Minimum Operating Security Standards (MOSS).
The primary objective of the deployment of the Head of Safety and Security Unit is to advise on the protection of, and minimizing the risk to, EUBAM personnel, eligible dependents, property and operations in all locations and at the same time enabling EUBAM programme delivery throughout the countries of responsibility. This will be achieved through:
Advising that EUBAM security support feature in the programming process from project planning, budgeting, implementation and right through to monitoring and evaluation;
Strengthening the security arrangements of EUBAM and maintaining a security network of international and national security personnel.
The Head of Safety and Security Unit supervises staff in the team comprising of three Local Security Associates and eight security guards in EUBAM HQ. The Head of SSU works in close collaboration with the UNDSS on sharing information related to safety and security.
Duties and Responsibilities
Summary of Key Functions:
Programming;
Threat and Risk Assessment;
Security Plan and Business Continuity;
Minimum Operating Security Standards;
Information Management;
Funds Management;
Office and Residential Security;
General.
Programming:
Provide security policy guidance and security management support to the Head of Mission enabling effective programme planning, implementation and delivery within the framework of all UN/EUBAM security policies and procedures;
Ensure the mainstreaming of security into all levels of programme design, implementation and delivery through the substantive monitoring of the programme providing innovative and proactive support, direction and solutions where required;
Review the impact of current as well as future potential security factors and trends on programme design and delivery, as well as the possible impact that programme design might have on the stability and security, ensuring that possible support needs are identified and improvements are implemented;
Liaise and coordinate activities of partner organizations and counterparts in the planning, preparation and execution of the mission, ensuring the safety and security of EUBAM personnel as the highest priority;
To protect and minimize the risk to EUBAM personnel, property and operations in all locations and at the same time enabling programme delivery throughout;
Maintaining a security network of international and national security personnel.
Threat and Risk Assessment:
Conduct a threat and risk assessment of operations in the districts and regions where EUBAM mission is implemented, identify and implement appropriate risk mitigation measures;
Assist/provide inputs to UNDSS in preparing a comprehensive threat and risk assessment of the country to include all locations where EUBAM personnel, dependants and equipment are present;
Assist/provide inputs to the Security Management Team;
Assist local UNDP travel managers with risk assessments related to air travel.
Security Plan and Business Continuity:
Work closely with UNDSS to ensure that UNDP/EUBAM procedures conform to the UN security framework;
Provide inputs and assist UNDSS in establishing, maintaining and updating the country specific security plan and contingency plans in accordance with the UN Field Security Handbook (FSH);
Ensure that all EUBAM personnel are included in the Security Plan of the respective duty stations, being prepared by UNDSS;
Update the EUBAM component within the country-specific security plan and contingency plans in accordance with UNDSS;
Update, test and manage warden systems for both international and national personnel;
Train EUBAM wardens and follow up on their specific needs accordingly for both international and national personnel;
Develop a functional emergency business continuity plan for the Mission, in concert and accordance with the UN CT business continuity plan;
Take necessary action to secure security clearances for all EUBAM personnel travelling in security phase areas.
Minimum Operating Security Standards:
Oversight of EUBAM personnel and equipment for MOSS compliance. Assume responsibility for the monitoring and evaluation of office physical security measures;
Ensure that mission personnel are provided with, and proficient in the use of, safety and security equipment, including communications equipment, vehicle emergency equipment and personal security safeguards required for work in the field;
Establish internal communication systems so that EUBAM communications are integrated into the appropriate UN Security Emergency Communications System;
Provide advice on selection and procurement of appropriate equipment for security (vehicles, telecommunications equipment, etc.);
Provide advice on the security of transportation and logistics;
Provide orientation and training to international and national personnel on security guidelines, communication procedures, travel precautions, emergency procedures and existing restrictions in movement, such as curfews, restricted and dangerous areas;
Coordinate with DSS 24-hour response to all security related incidents involving EUBAM personnel and eligible dependents;
In coordination with UNDSS, ensure appropriate professional liaison with local authorities responsible for security, law and order, counterparts in diplomatic missions and municipal/civic/religious and traditional leaders;
Act as the EUBAM representative on the SMT for both Moldova and Ukraine and advising Designated Officials (DOs) and Security Management Teams (SMTs) on operational security requirements consistent with the MOSS;
Establish and maintain dialog with international institutions for coordination of efforts in the event of natural or man-made disasters;
Establish procedures for and conduct investigations on all deaths and all accidents and incidents in which mission personnel have been victims of crime;
In coordination with UNDSS in country, conduct investigations of death of a staff/family member under suspicious and unclear circumstances.
Information Management:
Provide timely and accurate security advice to the EUBAM Management, personnel and visiting consultants;
Immediately report all security -related incidents involving EUBAM personnel and eligible dependents to the DO, Head of Mission and UNDSS in country;
Ensure that EUBAM personnel are provided with situation reports and other appropriate security-related information generated by UNDSS in a timely and efficient manner;
In cooperation with the HR unit, maintain updated EUBAM personnel lists, including details of visiting missions and consultants;
In coordination with UNDSS in country, establish good relationships with national law enforcement, military and civil intelligence authorities and municipal/civic/traditional leaders. Establish and maintain contact with national security agencies in the EUBAM Area of Responsibility (AoR) in order to obtain the best information and protection for EUBAM personnel and their eligible dependants, operations and EUBAM property;
Establish and maintain contact with security officials of diplomatic missions and International Organizations, specifically, OSCE, UNDP, EU to share information pertaining to personnel safety;
Encourage an exchange of information relative to risk management for EUBAM implementation;
Participate in inter-agency security coordination efforts;
Follow up and conduct preliminary investigations on all arrest of EUBAM personnel or suspected breaches of the EUBAM code of conduct.
Funds Management:
Support mainstreaming of security costs. Monitors that the mission contributes resources to implementation of security measures;
Formulate and manage the annual work plan and related budget, initiates budget revisions;
Ensure that costs and expenditures remain within budgeted and approved limits through the monitoring of monthly ATLAS budget reports.
Office and Residential Security:
Conduct periodic appropriate security assessments of EUBAM premises and equipment and advise on shortfalls in security preparedness with recommended improvements and solutions;
Develop and implement office security requirements for EUBAM field offices;
Establish and implement access control mechanisms (visitor/vehicle screening) as necessary for EUBAM offices based on the security phase;
Represent EUBAM security interests in any common premises that the Mission occupies ensuring that personnel safety and security are primary considerations;
Ensure that EUBAM premises and international personnel residences are MOSS and MORSS compliant;
Determine need for, and provide training and advice to EUBAM personnel on residential security measures.
General:
Respond to requests from the DO/DSS, to perform UN system related security tasks;
Any other security related tasks assigned by the DO and UNDSS.
Impact of Results:
It is only through a rigorous support of policy understanding, risk mitigations and where necessary security training will the application of security management be fully implemented. The Head of Safety and Security Unit security support to the Mission will ensure continuous facilitation of safety and security of EUBAM personnel, enabling safe programme delivery and activities within the context of EUBAM's role, while dovetailing with and respecting UNDSS' mandate, and working within the UN and UNDP security policy and framework.
More specifically, the Head of Safety and Security Unit is to protect and minimize the risk to EUBAM personnel, property and operations in all locations and at the same time enabling programme delivery.
Competencies
Corporate Competencies:
Demonstrate cultural sensitivity;
Support the Organization's corporate goals;
Comply with UNDP rules, regulations and code of conduct;
Demonstrate integrity;
Build effective client relationships and partnerships. Interacts at all levels of staff/organization.
Functional Competencies:
Excellent interpersonal skills;
Excellent leadership skills;
Excellent communication skills;
Inspires trust and confidence;
Provides guidance and support to others. Applies existing knowledge to work. Makes valuable practice contributions.
Excellent oral and written skills. Listens actively and responds effectively;
Plans, prioritizes and delivers a variety of tasks on time. Exercises sound judgment/analysis;
Develops creative solutions;
Promotes learning environment in the office/field. Provides constructive security advisory, training, coaching and feedback for others.
Required Skills and Experience
Education:
Advanced University Degree (Masters Degree or Equivalent), preferably in social sciences, management, or a related security field, or formal multi-year education in Security Management, such as military or police senior Command and Staff College (minimum 9 months full time) qualification with command experience at senior level;
Formal training in security risk management.
Experience:
A minimum of 5 years of relevant security and development related experience;
Previous experience of working in a conflict/post-conflict or crisis environment is an asset;
In-depth knowledge of security management and risk management;
Knowledge of UNDP business, operations and programming cycle would be an asset;
Knowledge of UNDP Country Office structure; roles and responsibilities of the Resident Coordinator, CD, DO, SMT, UNDSS and UN Security management System would be an asset;
Valid national security clearance at least “Secret” equivalent to EU level;
Knowledge of HF/VHF radio and satellite phone operation;
Solid computers skills (MS Word, Excel, Access, PowerPoint and etc.);
Possession of a valid driver’s license.
Languages required:
Fluency in written and spoken English is required;
Working knowledge of Russian and/or Ukrainian is highly desirable, but is not a requirement.
Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.
REFER A FRIEND APPLY NOW
Background
The European Commission and UNDP cooperate towards the implementation of the EU Border Assistance Mission to Moldova and Ukraine. This Mission helps to enhance the capacities of Moldovan and Ukrainian services to adequately ensure customs and border controls and border surveillance along their common border.
Under the overall guidance and supervision of the DO and Chief of Administration and in close collaboration with the Head of Mission, the Head of Safety and Security Unit, serves as the principal advisor to the Head of Mission and senior Mission management in the execution of safety and security responsibilities of EUBAM personnel, their eligible dependants and Mission property in addition to promoting, enabling and supporting EUBAM programme delivery throughout the countries of responsibility in accordance with the Minimum Operating Security Standards (MOSS).
The primary objective of the deployment of the Head of Safety and Security Unit is to advise on the protection of, and minimizing the risk to, EUBAM personnel, eligible dependents, property and operations in all locations and at the same time enabling EUBAM programme delivery throughout the countries of responsibility. This will be achieved through:
Advising that EUBAM security support feature in the programming process from project planning, budgeting, implementation and right through to monitoring and evaluation;
Strengthening the security arrangements of EUBAM and maintaining a security network of international and national security personnel.
The Head of Safety and Security Unit supervises staff in the team comprising of three Local Security Associates and eight security guards in EUBAM HQ. The Head of SSU works in close collaboration with the UNDSS on sharing information related to safety and security.
Duties and Responsibilities
Summary of Key Functions:
Programming;
Threat and Risk Assessment;
Security Plan and Business Continuity;
Minimum Operating Security Standards;
Information Management;
Funds Management;
Office and Residential Security;
General.
Programming:
Provide security policy guidance and security management support to the Head of Mission enabling effective programme planning, implementation and delivery within the framework of all UN/EUBAM security policies and procedures;
Ensure the mainstreaming of security into all levels of programme design, implementation and delivery through the substantive monitoring of the programme providing innovative and proactive support, direction and solutions where required;
Review the impact of current as well as future potential security factors and trends on programme design and delivery, as well as the possible impact that programme design might have on the stability and security, ensuring that possible support needs are identified and improvements are implemented;
Liaise and coordinate activities of partner organizations and counterparts in the planning, preparation and execution of the mission, ensuring the safety and security of EUBAM personnel as the highest priority;
To protect and minimize the risk to EUBAM personnel, property and operations in all locations and at the same time enabling programme delivery throughout;
Maintaining a security network of international and national security personnel.
Threat and Risk Assessment:
Conduct a threat and risk assessment of operations in the districts and regions where EUBAM mission is implemented, identify and implement appropriate risk mitigation measures;
Assist/provide inputs to UNDSS in preparing a comprehensive threat and risk assessment of the country to include all locations where EUBAM personnel, dependants and equipment are present;
Assist/provide inputs to the Security Management Team;
Assist local UNDP travel managers with risk assessments related to air travel.
Security Plan and Business Continuity:
Work closely with UNDSS to ensure that UNDP/EUBAM procedures conform to the UN security framework;
Provide inputs and assist UNDSS in establishing, maintaining and updating the country specific security plan and contingency plans in accordance with the UN Field Security Handbook (FSH);
Ensure that all EUBAM personnel are included in the Security Plan of the respective duty stations, being prepared by UNDSS;
Update the EUBAM component within the country-specific security plan and contingency plans in accordance with UNDSS;
Update, test and manage warden systems for both international and national personnel;
Train EUBAM wardens and follow up on their specific needs accordingly for both international and national personnel;
Develop a functional emergency business continuity plan for the Mission, in concert and accordance with the UN CT business continuity plan;
Take necessary action to secure security clearances for all EUBAM personnel travelling in security phase areas.
Minimum Operating Security Standards:
Oversight of EUBAM personnel and equipment for MOSS compliance. Assume responsibility for the monitoring and evaluation of office physical security measures;
Ensure that mission personnel are provided with, and proficient in the use of, safety and security equipment, including communications equipment, vehicle emergency equipment and personal security safeguards required for work in the field;
Establish internal communication systems so that EUBAM communications are integrated into the appropriate UN Security Emergency Communications System;
Provide advice on selection and procurement of appropriate equipment for security (vehicles, telecommunications equipment, etc.);
Provide advice on the security of transportation and logistics;
Provide orientation and training to international and national personnel on security guidelines, communication procedures, travel precautions, emergency procedures and existing restrictions in movement, such as curfews, restricted and dangerous areas;
Coordinate with DSS 24-hour response to all security related incidents involving EUBAM personnel and eligible dependents;
In coordination with UNDSS, ensure appropriate professional liaison with local authorities responsible for security, law and order, counterparts in diplomatic missions and municipal/civic/religious and traditional leaders;
Act as the EUBAM representative on the SMT for both Moldova and Ukraine and advising Designated Officials (DOs) and Security Management Teams (SMTs) on operational security requirements consistent with the MOSS;
Establish and maintain dialog with international institutions for coordination of efforts in the event of natural or man-made disasters;
Establish procedures for and conduct investigations on all deaths and all accidents and incidents in which mission personnel have been victims of crime;
In coordination with UNDSS in country, conduct investigations of death of a staff/family member under suspicious and unclear circumstances.
Information Management:
Provide timely and accurate security advice to the EUBAM Management, personnel and visiting consultants;
Immediately report all security -related incidents involving EUBAM personnel and eligible dependents to the DO, Head of Mission and UNDSS in country;
Ensure that EUBAM personnel are provided with situation reports and other appropriate security-related information generated by UNDSS in a timely and efficient manner;
In cooperation with the HR unit, maintain updated EUBAM personnel lists, including details of visiting missions and consultants;
In coordination with UNDSS in country, establish good relationships with national law enforcement, military and civil intelligence authorities and municipal/civic/traditional leaders. Establish and maintain contact with national security agencies in the EUBAM Area of Responsibility (AoR) in order to obtain the best information and protection for EUBAM personnel and their eligible dependants, operations and EUBAM property;
Establish and maintain contact with security officials of diplomatic missions and International Organizations, specifically, OSCE, UNDP, EU to share information pertaining to personnel safety;
Encourage an exchange of information relative to risk management for EUBAM implementation;
Participate in inter-agency security coordination efforts;
Follow up and conduct preliminary investigations on all arrest of EUBAM personnel or suspected breaches of the EUBAM code of conduct.
Funds Management:
Support mainstreaming of security costs. Monitors that the mission contributes resources to implementation of security measures;
Formulate and manage the annual work plan and related budget, initiates budget revisions;
Ensure that costs and expenditures remain within budgeted and approved limits through the monitoring of monthly ATLAS budget reports.
Office and Residential Security:
Conduct periodic appropriate security assessments of EUBAM premises and equipment and advise on shortfalls in security preparedness with recommended improvements and solutions;
Develop and implement office security requirements for EUBAM field offices;
Establish and implement access control mechanisms (visitor/vehicle screening) as necessary for EUBAM offices based on the security phase;
Represent EUBAM security interests in any common premises that the Mission occupies ensuring that personnel safety and security are primary considerations;
Ensure that EUBAM premises and international personnel residences are MOSS and MORSS compliant;
Determine need for, and provide training and advice to EUBAM personnel on residential security measures.
General:
Respond to requests from the DO/DSS, to perform UN system related security tasks;
Any other security related tasks assigned by the DO and UNDSS.
Impact of Results:
It is only through a rigorous support of policy understanding, risk mitigations and where necessary security training will the application of security management be fully implemented. The Head of Safety and Security Unit security support to the Mission will ensure continuous facilitation of safety and security of EUBAM personnel, enabling safe programme delivery and activities within the context of EUBAM's role, while dovetailing with and respecting UNDSS' mandate, and working within the UN and UNDP security policy and framework.
More specifically, the Head of Safety and Security Unit is to protect and minimize the risk to EUBAM personnel, property and operations in all locations and at the same time enabling programme delivery.
Competencies
Corporate Competencies:
Demonstrate cultural sensitivity;
Support the Organization's corporate goals;
Comply with UNDP rules, regulations and code of conduct;
Demonstrate integrity;
Build effective client relationships and partnerships. Interacts at all levels of staff/organization.
Functional Competencies:
Excellent interpersonal skills;
Excellent leadership skills;
Excellent communication skills;
Inspires trust and confidence;
Provides guidance and support to others. Applies existing knowledge to work. Makes valuable practice contributions.
Excellent oral and written skills. Listens actively and responds effectively;
Plans, prioritizes and delivers a variety of tasks on time. Exercises sound judgment/analysis;
Develops creative solutions;
Promotes learning environment in the office/field. Provides constructive security advisory, training, coaching and feedback for others.
Required Skills and Experience
Education:
Advanced University Degree (Masters Degree or Equivalent), preferably in social sciences, management, or a related security field, or formal multi-year education in Security Management, such as military or police senior Command and Staff College (minimum 9 months full time) qualification with command experience at senior level;
Formal training in security risk management.
Experience:
A minimum of 5 years of relevant security and development related experience;
Previous experience of working in a conflict/post-conflict or crisis environment is an asset;
In-depth knowledge of security management and risk management;
Knowledge of UNDP business, operations and programming cycle would be an asset;
Knowledge of UNDP Country Office structure; roles and responsibilities of the Resident Coordinator, CD, DO, SMT, UNDSS and UN Security management System would be an asset;
Valid national security clearance at least “Secret” equivalent to EU level;
Knowledge of HF/VHF radio and satellite phone operation;
Solid computers skills (MS Word, Excel, Access, PowerPoint and etc.);
Possession of a valid driver’s license.
Languages required:
Fluency in written and spoken English is required;
Working knowledge of Russian and/or Ukrainian is highly desirable, but is not a requirement.
Click here for important information for US Permanent Residents ('Green Card' holders).
UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.