Job Location: Ukraine . Kharkiv
Closing date17 Oct 2024
We are looking for a proactive, energetic, and organised Security Officer, to join its team in Kharkiv city, Ukraine, to support in the implementation of its projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.
Start date: As soon as possible
Contract : 12 months (with possibility of extension), local, full-time Employment Contract.
Probation period : 3 months
Remuneration package: Attractive salary, private health insurance and life insurance against accidents
Deadline for applications: Recruitment will be ongoing until position is occupied
ROLE DESCRIPTION
The Security Officer is responsible for the implementation of Tdh’s security policies, including evaluating, analyzing and proposing all the appropriate security and safety measures to guarantee a proper risk mitigation to be able to limit the impact of incidents on the Tdh operation, staff and goods.
S/he will ensure that necessary security systems are in place for all premises; formulate, revise, and ensure implementation of security strategies and plans within and outside the organization.
MAIN RESPONSIBILITIES
Security Management:Ensure data collection, crosschecking and in-depth analysis of information related to the security and safety within the area of responsibility; provide regular and ad hoc (if needed) formal reports to the Risk and Access Advisor;
Monitor the overall staff movements and provide regular info to staff on the safety of their movement, especially when moving to the field;
Gathers information, analyzes the context, and maintains contacts with the different national and international partners (INSO, UN, NGOs, authorities, etc.), maintain a documented security network;
Keeps updated staff safety & security skills (expat and national) on their responsibilities and on security process (e.g.: drivers, expatriates, guards, etc.);
Assist the Risk and Access Advisor in the day-to-day context analysis and decision-making process;
Analyses the geopolitical situation and drafts possible scenarios;
Improves and keeps up to date the security toolboxes;
Reinforces the communication chain from decision-making process to its implementation;
Analyses the political, social, economic, and security context and identifies key trends;
Perform regular security assessments to all bases and field locations;
In close collaboration with the line manager, liaise and negotiate with relevant government, UN & NGO platforms, humanitarian actors, and other bodies, to ensure the organization has necessary access permissions to the areas of implementation;
Closely cooperate with relevant project partners to maintain access and safety of employees;
As guided by the line manager, identify and train security focal points in all project sites;
Establish SOPs and associated tools for security focal points and especially the monthly/weekly movement plans;
Establish SOPs, and contacts and build security point skills in context analysis;
Monitor the implementation of SOPs;
Provide security related trainings to staff and Tdh partners;
Exercise Contingency plan and other security relevant SOPs;
Organise the training of staff in first aid and fire management;
Establish a system to monitor INSO staff training and ensure that all pending training is done;
Establish a system to monitor other relevant security online staff training and ensure that all pending training is done;
Contingency and security planAs guided by the line manager, assist in reviewing the contingency plan provisions and implement all pending actions;
As guided by the line manager, assist in reviewing the security plan and implement all pending actions;
To create contextualized SOP for each risk identified;
Implement a hibernation room in the office and improve security premises;
Movement tracking and communicationTo establish the SMS/App’s tracking system for each base;
Coordinate with Logistics Department the monthly/weekly movement plan;
Review means of communication and communication practices across the delegation, advise on alteration, and implement changes;
As guided by the line manager, establish an automated system and agree on responsibilities regarding the phone tree and the contact list;
Fleet and movement managementConstantly assess the different roads taken by Tdh team from a security perspective;
Coordinate with the logistics department to collect information regarding movement of vehicles and teams;
Provide advice and recommendations regarding movement forecasted in the weekly movement plan;
For each road and movement define the security check procedure to be followed up by the team;
Realize security checks with the different teams as defined in the weekly movement plan;
Assess new roads as requested by other departments prior to team deployment;
Provides regular training to drivers regarding security during movement;
OtherFully comply with Tdh Code of Conduct and ensure Child Safeguarding Policy is always upheld;
Ensure adherence to Tdh standards and quality requirements in all the project activities;
Adhere to and ensure the team under her/his responsibility follows Tdh administrative and logistical regulations and procedures;
YOUR PROFILE
Education / Qualifications: Certified security and safety training (in and outside the country).
Experience:
We are looking for a proactive, energetic, and organised Security Officer, to join its team in Kharkiv city, Ukraine, to support in the implementation of its projects. If you are looking for a meaningful job that will make a lasting impact on the lives of children, we want to meet you.
Start date: As soon as possible
Contract : 12 months (with possibility of extension), local, full-time Employment Contract.
Probation period : 3 months
Remuneration package: Attractive salary, private health insurance and life insurance against accidents
Deadline for applications: Recruitment will be ongoing until position is occupied
ROLE DESCRIPTION
The Security Officer is responsible for the implementation of Tdh’s security policies, including evaluating, analyzing and proposing all the appropriate security and safety measures to guarantee a proper risk mitigation to be able to limit the impact of incidents on the Tdh operation, staff and goods.
S/he will ensure that necessary security systems are in place for all premises; formulate, revise, and ensure implementation of security strategies and plans within and outside the organization.
MAIN RESPONSIBILITIES
Security Management:Ensure data collection, crosschecking and in-depth analysis of information related to the security and safety within the area of responsibility; provide regular and ad hoc (if needed) formal reports to the Risk and Access Advisor;
Monitor the overall staff movements and provide regular info to staff on the safety of their movement, especially when moving to the field;
Gathers information, analyzes the context, and maintains contacts with the different national and international partners (INSO, UN, NGOs, authorities, etc.), maintain a documented security network;
Keeps updated staff safety & security skills (expat and national) on their responsibilities and on security process (e.g.: drivers, expatriates, guards, etc.);
Assist the Risk and Access Advisor in the day-to-day context analysis and decision-making process;
Analyses the geopolitical situation and drafts possible scenarios;
Improves and keeps up to date the security toolboxes;
Reinforces the communication chain from decision-making process to its implementation;
Analyses the political, social, economic, and security context and identifies key trends;
Perform regular security assessments to all bases and field locations;
In close collaboration with the line manager, liaise and negotiate with relevant government, UN & NGO platforms, humanitarian actors, and other bodies, to ensure the organization has necessary access permissions to the areas of implementation;
Closely cooperate with relevant project partners to maintain access and safety of employees;
As guided by the line manager, identify and train security focal points in all project sites;
Establish SOPs and associated tools for security focal points and especially the monthly/weekly movement plans;
Establish SOPs, and contacts and build security point skills in context analysis;
Monitor the implementation of SOPs;
Provide security related trainings to staff and Tdh partners;
Exercise Contingency plan and other security relevant SOPs;
Organise the training of staff in first aid and fire management;
Establish a system to monitor INSO staff training and ensure that all pending training is done;
Establish a system to monitor other relevant security online staff training and ensure that all pending training is done;
Contingency and security planAs guided by the line manager, assist in reviewing the contingency plan provisions and implement all pending actions;
As guided by the line manager, assist in reviewing the security plan and implement all pending actions;
To create contextualized SOP for each risk identified;
Implement a hibernation room in the office and improve security premises;
Movement tracking and communicationTo establish the SMS/App’s tracking system for each base;
Coordinate with Logistics Department the monthly/weekly movement plan;
Review means of communication and communication practices across the delegation, advise on alteration, and implement changes;
As guided by the line manager, establish an automated system and agree on responsibilities regarding the phone tree and the contact list;
Fleet and movement managementConstantly assess the different roads taken by Tdh team from a security perspective;
Coordinate with the logistics department to collect information regarding movement of vehicles and teams;
Provide advice and recommendations regarding movement forecasted in the weekly movement plan;
For each road and movement define the security check procedure to be followed up by the team;
Realize security checks with the different teams as defined in the weekly movement plan;
Assess new roads as requested by other departments prior to team deployment;
Provides regular training to drivers regarding security during movement;
OtherFully comply with Tdh Code of Conduct and ensure Child Safeguarding Policy is always upheld;
Ensure adherence to Tdh standards and quality requirements in all the project activities;
Adhere to and ensure the team under her/his responsibility follows Tdh administrative and logistical regulations and procedures;
YOUR PROFILE
Education / Qualifications: Certified security and safety training (in and outside the country).
Experience:
Minimum 2 year of experience in security management, preferably with an international or local organization;
Strong interpersonal skills, and ability to interact effectively with all levels of staff;
Excellent communication skills;
Excellent record-keeping and documentation skills;
Ability to do a critical assessment with limited information;
work independently and organize, prioritize, and follow through on multiple; tasks in a fast-paced, deadline-oriented environment;
Good analytical and problem-solving skills;
High level of integrity;
Respect of deadlines;
Ability to uphold high standards and punctuality under pressure;
Valid driving license;
Languages: Excellent command of written and spoken Ukrainian, English (upper-intermediate).
IT Knowledges: Good IT knowledge (Microsoft Office, Internet).
Strong interpersonal skills, and ability to interact effectively with all levels of staff;
Excellent communication skills;
Excellent record-keeping and documentation skills;
Ability to do a critical assessment with limited information;
work independently and organize, prioritize, and follow through on multiple; tasks in a fast-paced, deadline-oriented environment;
Good analytical and problem-solving skills;
High level of integrity;
Respect of deadlines;
Ability to uphold high standards and punctuality under pressure;
Valid driving license;
Languages: Excellent command of written and spoken Ukrainian, English (upper-intermediate).
IT Knowledges: Good IT knowledge (Microsoft Office, Internet).
How to apply
Qualified applicants are encouraged to submit their application (CV and motivation in English) to : oooo@oooooo.com (email is available to subscribers only)