Hiring Organization: International Business & Technical Consultants, Inc. (IBTCI)
Closing date: 9 Mar 2024
YMELP II - Security and Admin Manager
About Us
International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over 100 countries and implemented over 300 projects. IBTCI serves government agencies, private sector companies, and several donor agencies. IBTCI specializes in monitoring, evaluation, research, and learning (MERL) and institutional support across many areas and sectors including, but not limited to, conflict and crisis, democracy and governance, agriculture, economic growth, food security, education, environment, and global health.
Job Title: Security and Administration Manager
Department/Location: Aden, Yemen
Reports To: Compliance Manager
Type: Regular Full-Time
Classification: Exempt
Overview:
About Us
International Business & Technical Consultants, Inc. (IBTCI), a U.S. based international development consulting company established in 1987, has worked in over 100 countries and implemented over 300 projects. IBTCI serves government agencies, private sector companies, and several donor agencies. IBTCI specializes in monitoring, evaluation, research, and learning (MERL) and institutional support across many areas and sectors including, but not limited to, conflict and crisis, democracy and governance, agriculture, economic growth, food security, education, environment, and global health.
Job Title: Security and Administration Manager
Department/Location: Aden, Yemen
Reports To: Compliance Manager
Type: Regular Full-Time
Classification: Exempt
Overview:
IBTCI is seeking an experienced Security & Admin Manager to support the Yemen Monitoring, Evaluation, and Learning Project (YMELP II), a USAID third-party monitoring (TPM), and verification contract. The purpose of this contract is to monitor USAID humanitarian assistance and verify and provide independent confirmation of humanitarian aid programs in Yemen.
Responsibilities:
Essential Duties/Tasks and Responsibilities:To manage the safety and security of YMELP II office, staff, consultants, and subcontractors via regular updates on security and safety best practices.
Review, and update the Yemen Security Plan and protocols tailored to the Yemen Context.
Ensure that YMELP II direct-hire staff and consultants in Yemen are following IBTCI security policies and procedures. For subcontractors ensure their awareness and utilization of security policies and procedures.
Review all site visit plans before conducted to assess the safety of monitors and field staff conducting the visits. No risk should be taken.
Close coordination with IPs security focal points to assess the overall safety and the security situation and in particular to assess the safety in the locations where field visits are intended.
Regular updates to CM, COP, and HO Security Director on the security context and implications.
Liaise with Safer Yemen, or other security companies whom IBTCI may contract within Yemen, communicate any security SMS with the YMELP II team, attend their monthly security meetings, and share minutes with CM, COP, and HO Security Director.
Develop awareness materials and train staff in the best safety practices.
Act as crisis management team should any escalation of the security and safety situation arise and assist in planning and evaluating any expat staff, if any.
When YMELP II staff or consultants are able to travel to Yemen, serve as the focal point for ensuring their safety and security while in-country and liaising with any security provider that IBTCI contracts within Yemen.
Work as a UN Humanitarian Air Service (UNHAS) focal point in Yemen.
Assisting the CM to ensure YMELP II Yemen personnel comply with local law and USAID regulations;
Assisting the CM in conducting operations reviews to ensure that subcontracting firms comply with local law and USAID regulations concerning their work for TPM.
Assisting the CM to ensure the procurement practices of equipment and supplies, adhering to IBTCI and USAID procurement regulations.
Assisting the CM to ensure there is no misuse of IBTCI’s assets and the conformity to USAID and local law regulations.
Ensure that IBTCI YMELP II is fully compliant with all registration requirements with relevant local authorities.
Assisting the CM in preparing, reviewing, and sharing all financial documents required to comply with USAID and law regulations.
Liaise with the CM and audit firm to ensure that all required documents by the local authorities are submitted on time such as the documents for tax, social security payroll etc.
Assist the CM in preparing the monthly project fund requests for IBTCI HO.
Assist the CM in monitoring all project expenses according to the IBTCI YMELP II Yemen office budget;
Prepare and share all required admin and finance documents with the CM.
Assist the CM in maintaining and updating the YMELP II inventory tracker and equipment issuance.
Perform other duties and tasks as directed by the CM and the COP.
Other duties as assigned.
Qualifications
Minimum Requirements:Seven years of working experience in insecure environments; preferably in Yemen.
Proven experience of working in security and safety management with INGOs or UN agencies.
Accounting, operational, and logistic backgrounds are a plus.
Demonstrated communication and organizational skills;
Ability to work well in unstable and frequently changing security environments;
Proven ability to work creatively and independently both in the field and in the office;
Proficiency in written and spoken English;
Fluency in Arabic.
Oral and written fluency in English required, fluency in another language preferred.
Ability and willingness to be mobile and agile at a moment’s notice in case of an emergency required.
Ability and willingness to work for extended periods in insecure and diverse environments.
Ability and willingness to safely enter and exit a larger, armored SUV vehicle that is several feet off the ground without assistance, while wearing body armor and/or a heavy flak jacket.
In case of an emergency situation, must be able and willing to “duck and seek cover”, which may require the individual to exit the vehicle, unaided, and hurriedly seek shelter elsewhere, as needed, in the event of a roadside emergency.
Education:
Responsibilities:
Essential Duties/Tasks and Responsibilities:To manage the safety and security of YMELP II office, staff, consultants, and subcontractors via regular updates on security and safety best practices.
Review, and update the Yemen Security Plan and protocols tailored to the Yemen Context.
Ensure that YMELP II direct-hire staff and consultants in Yemen are following IBTCI security policies and procedures. For subcontractors ensure their awareness and utilization of security policies and procedures.
Review all site visit plans before conducted to assess the safety of monitors and field staff conducting the visits. No risk should be taken.
Close coordination with IPs security focal points to assess the overall safety and the security situation and in particular to assess the safety in the locations where field visits are intended.
Regular updates to CM, COP, and HO Security Director on the security context and implications.
Liaise with Safer Yemen, or other security companies whom IBTCI may contract within Yemen, communicate any security SMS with the YMELP II team, attend their monthly security meetings, and share minutes with CM, COP, and HO Security Director.
Develop awareness materials and train staff in the best safety practices.
Act as crisis management team should any escalation of the security and safety situation arise and assist in planning and evaluating any expat staff, if any.
When YMELP II staff or consultants are able to travel to Yemen, serve as the focal point for ensuring their safety and security while in-country and liaising with any security provider that IBTCI contracts within Yemen.
Work as a UN Humanitarian Air Service (UNHAS) focal point in Yemen.
Assisting the CM to ensure YMELP II Yemen personnel comply with local law and USAID regulations;
Assisting the CM in conducting operations reviews to ensure that subcontracting firms comply with local law and USAID regulations concerning their work for TPM.
Assisting the CM to ensure the procurement practices of equipment and supplies, adhering to IBTCI and USAID procurement regulations.
Assisting the CM to ensure there is no misuse of IBTCI’s assets and the conformity to USAID and local law regulations.
Ensure that IBTCI YMELP II is fully compliant with all registration requirements with relevant local authorities.
Assisting the CM in preparing, reviewing, and sharing all financial documents required to comply with USAID and law regulations.
Liaise with the CM and audit firm to ensure that all required documents by the local authorities are submitted on time such as the documents for tax, social security payroll etc.
Assist the CM in preparing the monthly project fund requests for IBTCI HO.
Assist the CM in monitoring all project expenses according to the IBTCI YMELP II Yemen office budget;
Prepare and share all required admin and finance documents with the CM.
Assist the CM in maintaining and updating the YMELP II inventory tracker and equipment issuance.
Perform other duties and tasks as directed by the CM and the COP.
Other duties as assigned.
Qualifications
Minimum Requirements:Seven years of working experience in insecure environments; preferably in Yemen.
Proven experience of working in security and safety management with INGOs or UN agencies.
Accounting, operational, and logistic backgrounds are a plus.
Demonstrated communication and organizational skills;
Ability to work well in unstable and frequently changing security environments;
Proven ability to work creatively and independently both in the field and in the office;
Proficiency in written and spoken English;
Fluency in Arabic.
Oral and written fluency in English required, fluency in another language preferred.
Ability and willingness to be mobile and agile at a moment’s notice in case of an emergency required.
Ability and willingness to work for extended periods in insecure and diverse environments.
Ability and willingness to safely enter and exit a larger, armored SUV vehicle that is several feet off the ground without assistance, while wearing body armor and/or a heavy flak jacket.
In case of an emergency situation, must be able and willing to “duck and seek cover”, which may require the individual to exit the vehicle, unaided, and hurriedly seek shelter elsewhere, as needed, in the event of a roadside emergency.
Education:
Bachelor of Arts in a relevant field.
Working Environment:
Working Environment:
Work is typically performed in an office environment.
Physical Requirements:
Physical Requirements:
This is largely a sedentary position that requires the ability to speak, hear, see, and lift small objects up to 20 lbs.
Supervisory Responsibility:
Supervisory Responsibility:
This position does not have supervisory responsibilities.
Travel:
Travel:
This position has no international travel.
Work Authorization: Candidate must be authorized to work in Aden, Yemen
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
About the Organization:
IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building. We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education & human capacity development, energy & infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients' missions.
IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.
If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at TalentAcquisition@ibtci.com (Do not send your resume to this account, for consideration please apply in our career page, https://careers.ibtci.com/jobs).
Work Authorization: Candidate must be authorized to work in Aden, Yemen
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
About the Organization:
IBTCI has been in business since 1987. We specialize in Monitoring, Evaluation, Research & Learning (MERL), Institutional Support (IS), Financial & Risk Management (FRM), Supply Chain Management & Procurement (SCMP); Social & Behavior Change (SBC) and Capacity Building. We provide these services across many sectors including, but not limited to, agriculture, resilience & food security, conflict & crisis, democracy & governance, economic growth & trade, education & human capacity development, energy & infrastructure, environment & climate change, global health & WASH and humanitarian and disaster assistance. At IBTCI, our colleagues are encouraged to collaborate and be part of the solution while getting the tools and guidance needed to grow and support our clients' missions.
IBTCI is committed to a policy of equal employment opportunity for all persons without regard to race, color, religion, sex, gender identification, age, marital status, disability, sexual orientation, national origin, disabled veteran or Vietnam-era veteran, or any other classification protected by applicable anti-discrimination laws. We prohibit and do not tolerate any form of discrimination or harassment. VEVRAA Federal Contractor.
If you are an applicant with a disability that requires a reasonable accommodation to complete any part of the application process or are limited in the ability, or unable to use the online application system and need an alternative method for applying, you may contact the Talent Acquisition team at TalentAcquisition@ibtci.com (Do not send your resume to this account, for consideration please apply in our career page, https://careers.ibtci.com/jobs).