Hiring Organization: INTERSOS
How to apply
Interested candidates are invited to apply following the link below: https://www.intersos.org/posizioni-aperte/missioni/#intersosorg-vacancies/vacancy-details/637bc5949d109a00227c44c2/
Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply by attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.
Job Location: Ukraine
Closing date29 Dec 2022
INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Code: 60-3441
Duty station: Based in Kharkiv with frequent travels to Kyiv, Odesa, Poltava, Dnipro and other areas in the country, incl. frontline areas and newly accessible areas
Starting date: 01/01/2023
Contract duration: 12 monthsReporting to: Safety and Access Coordinator
Supervision of: Security Officers (approx. 3 staff)
Dependents: non-family duty station
General context of the project
The war broke out in Ukraine in February 2022. Since then, millions of people have spread within the country, raising a big concern on how to manage such an immense flux of people. In order to provide emergency humanitarian relief, INTERSOS has entered Ukraine shortly after the outbreak of the conflict and set up its first emergency response operations.
Currently INTERSOS team in Ukraine consists of 225 staff, operating across 5 bases, covering operational areas of: Lviv, Vinnytsia, Poltava, Odesa, Dnipropetrovsk, Kharkiv, Mykolaiv and Donetsk Oblasts providing protection and medical assistance to internally displaced persons (IDPs), their host communities, and life-saving humanitarian assistance to persons in highest needs in frontline and newly accessible areas.
General purpose of the position
Safety and Access Manager will work to reduce the risks posed to the programmes, personnel and assets of INTERSOS in Ukraine. The role will support the Safety and Access Coordinator in managing all aspects of Safety and Security whilst providing advice and coordination to all INTERSOS staff and visitors in managing safety and security of all INTERSOS operations across the country.
Main responsibilities and tasks
Security Management
INTERSOS is an independent humanitarian organization that assists the victims of natural disasters, armed conflicts and exclusion. Its activities are based on the principles of solidarity, justice, human dignity, equality of rights and opportunities, respect for diversity and coexistence, paying special attention to the most vulnerable people.
Terms of reference
Code: 60-3441
Duty station: Based in Kharkiv with frequent travels to Kyiv, Odesa, Poltava, Dnipro and other areas in the country, incl. frontline areas and newly accessible areas
Starting date: 01/01/2023
Contract duration: 12 monthsReporting to: Safety and Access Coordinator
Supervision of: Security Officers (approx. 3 staff)
Dependents: non-family duty station
General context of the project
The war broke out in Ukraine in February 2022. Since then, millions of people have spread within the country, raising a big concern on how to manage such an immense flux of people. In order to provide emergency humanitarian relief, INTERSOS has entered Ukraine shortly after the outbreak of the conflict and set up its first emergency response operations.
Currently INTERSOS team in Ukraine consists of 225 staff, operating across 5 bases, covering operational areas of: Lviv, Vinnytsia, Poltava, Odesa, Dnipropetrovsk, Kharkiv, Mykolaiv and Donetsk Oblasts providing protection and medical assistance to internally displaced persons (IDPs), their host communities, and life-saving humanitarian assistance to persons in highest needs in frontline and newly accessible areas.
General purpose of the position
Safety and Access Manager will work to reduce the risks posed to the programmes, personnel and assets of INTERSOS in Ukraine. The role will support the Safety and Access Coordinator in managing all aspects of Safety and Security whilst providing advice and coordination to all INTERSOS staff and visitors in managing safety and security of all INTERSOS operations across the country.
Main responsibilities and tasks
Security Management
Provides, with the supervision of the line management, INTERSOS Ukraine Mission with timely and credible security information and contextual analysis of the local security situation through: daily incident alerts and bi-weekly analytical reports for his/her areas of responsibility.
In close cooperation with Safety and Access Coordinator conducts security risk assessments in new areas/routes and advises the line and technical manager on security measures for INTERSOS offices, project activities and staff.
Assists Safety and Access Coordinator in the enhancement of Standard Operating Procedures and contingency plans, providing inputs on existing documents, updating information in tools available in the Mission, identifying procedures to revise and suggest new ones.
Provides assistance in the conduct and follow up of incidents affecting INTERSOS staff and offices, sharing reliable reporting with the line management.
Conducts training to drivers, guards and field staff on topics identified by the line management (alert system, tracking, access control etc.)
Conduct induction sessions to field staff whenever necessary.
Daily checks on security and safety road conditions and other security related facts to be provided to Safety and Access Coordinator
Performs other security-related tasks assigned by the Safety and Access Coordinator
Supports Safety and Access Coordinator in movement’s tracking
Acts as Safety and Access Coordinator, in their absence
Safety Management
In close cooperation with Safety and Access Coordinator conducts security risk assessments in new areas/routes and advises the line and technical manager on security measures for INTERSOS offices, project activities and staff.
Assists Safety and Access Coordinator in the enhancement of Standard Operating Procedures and contingency plans, providing inputs on existing documents, updating information in tools available in the Mission, identifying procedures to revise and suggest new ones.
Provides assistance in the conduct and follow up of incidents affecting INTERSOS staff and offices, sharing reliable reporting with the line management.
Conducts training to drivers, guards and field staff on topics identified by the line management (alert system, tracking, access control etc.)
Conduct induction sessions to field staff whenever necessary.
Daily checks on security and safety road conditions and other security related facts to be provided to Safety and Access Coordinator
Performs other security-related tasks assigned by the Safety and Access Coordinator
Supports Safety and Access Coordinator in movement’s tracking
Acts as Safety and Access Coordinator, in their absence
Safety Management
Contributes to the proper set up of safety equipment and applied security measures in place in vehicles and premises, in coordination with the line and technical management.
Contributes to the proper set up and monitoring of the safe rooms in the bases
Identifies safety needs in the areas of operations and quickly addresses them to the Safety and Access Coordinator.
Liaison
Contributes to the proper set up and monitoring of the safe rooms in the bases
Identifies safety needs in the areas of operations and quickly addresses them to the Safety and Access Coordinator.
Liaison
Establishes and maintains an active information network by liaison and coordination with NGOs, UN and other national and international security actors to obtain credible and relevant safety information.
Coordinate and liaise with Security Forces and relevant authorities to effectively communicate INTERSOS operations and modus operandi in order to build reliable levels of acceptance at local level and enhance accessibility to the areas of operations.
Represents INTERSOS at security meetings or forums, as well as ad hoc meetings as instructed by the line management.
Meets with the representatives of different government offices and other administrative and security services, often as necessary, to facilitate executions of planned activities.
At the request of the Safety and Access Coordinator represents INTERSOS in meetings with communities and government and non-government stakeholders to negotiate access to the field, and prepare a full report.
Report to the line supervisor the progress of on-going procedures and alert in case of change of legislation as regards government procedures in all related aspects.
Other duties, as required.
Required profile and experience
Education
Coordinate and liaise with Security Forces and relevant authorities to effectively communicate INTERSOS operations and modus operandi in order to build reliable levels of acceptance at local level and enhance accessibility to the areas of operations.
Represents INTERSOS at security meetings or forums, as well as ad hoc meetings as instructed by the line management.
Meets with the representatives of different government offices and other administrative and security services, often as necessary, to facilitate executions of planned activities.
At the request of the Safety and Access Coordinator represents INTERSOS in meetings with communities and government and non-government stakeholders to negotiate access to the field, and prepare a full report.
Report to the line supervisor the progress of on-going procedures and alert in case of change of legislation as regards government procedures in all related aspects.
Other duties, as required.
Required profile and experience
Education
University Degree in relevant field
Masters degree desirable
Professional Experience
Masters degree desirable
Professional Experience
Minimum 4 years of working experience in security and safety management roles in a humanitarian/recovery context or relevant working experience in safety, security and risk analysis
Experience in humanitarian negotiation (with national authorities, local authorities, non-state actors, military forces) and humanitarian access in complex emergencies
Experience in reporting and emergency response planning
Experience in provision of safety and security trainings to other staff members
Previous experience and knowledge of Eastern European context desirable
Professional Requirements
Experience in humanitarian negotiation (with national authorities, local authorities, non-state actors, military forces) and humanitarian access in complex emergencies
Experience in reporting and emergency response planning
Experience in provision of safety and security trainings to other staff members
Previous experience and knowledge of Eastern European context desirable
Professional Requirements
Excellent understanding of humanitarian security and safety practices, procedures, principles and their application in field operations
Ability to work independently and in collaboration with remote technical supervision
Creativity, innovation and strategic thinking skills
Ability to work in remote field locations and under high pressure
Languages
Ability to work independently and in collaboration with remote technical supervision
Creativity, innovation and strategic thinking skills
Ability to work in remote field locations and under high pressure
Languages
English
Ukrainian desirable
Russian desirable
Personal Requirements
Ukrainian desirable
Russian desirable
Personal Requirements
Organisational skills
Teamwork and communication skills
Leadership skills
Networking skills
Attention to detail
Ability to work under pressure
Stress management
Flexibility
Cultural sensitivity
Personal integrity
Strong discipline
Teamwork and communication skills
Leadership skills
Networking skills
Attention to detail
Ability to work under pressure
Stress management
Flexibility
Cultural sensitivity
Personal integrity
Strong discipline
How to apply
Interested candidates are invited to apply following the link below: https://www.intersos.org/posizioni-aperte/missioni/#intersosorg-vacancies/vacancy-details/637bc5949d109a00227c44c2/
Please note that our application process is made of 3 quick steps: register (including your name, email, password, citizenship and Skype address), sign-up and apply by attaching your CV and motivation letter in PDF format. Through the platform, candidates will be able to track their applications’ history with INTERSOS.
Please also mention the name, position and contact details of at least two references, including the line manager during your last job. Family members are to be excluded.
Only short-listed candidates will be contacted for the first interview.