Job Subscription: Ukraine
Closing date: 29 Sep 2022
Terms of reference
Code: SR-60-2720
Duty station: Dnipro, with frequent travels to other areas inside Ukraine
Starting date: 17/10/2022
Contract duration: 3 months
Reporting to: Head of Base
Dependents: Non-family duty station
General context of the project
The war broke out in Ukraine in March 2022. Since then, millions of people have fled to the neighbouring countries, raising a big concern on how to manage such an immense flux of people. In order to support refugees, organization is setting up an emergency response operation in Poland and Ukraine.
Terms of reference
Code: SR-60-2720
Duty station: Dnipro, with frequent travels to other areas inside Ukraine
Starting date: 17/10/2022
Contract duration: 3 months
Reporting to: Head of Base
Dependents: Non-family duty station
General context of the project
The war broke out in Ukraine in March 2022. Since then, millions of people have fled to the neighbouring countries, raising a big concern on how to manage such an immense flux of people. In order to support refugees, organization is setting up an emergency response operation in Poland and Ukraine.
General purpose of the position
The Security and Access Officer will work to reduce the risks posed to the programs, personnel and assets of organization in Ukraine. The role will support the Head of Base in managing all aspects of Safety and Security whilst providing advice and coordination to all staff and visitors. The Security and Access Officer will work closely with organization personnel in Ukraine to ensure Safety and Security compliance, make recommendations and manage the integration of safety and security in program implementation. S/he will facilitate the implementation of organization Risk Management Policy within the country and ensure country compliance with safety and security will also meet minimum standards.
Main responsibilities and tasks
Security Management
Provides, with the supervision of the line management, organization Ukraine mission with timely and credible security information and contextual analysis of the local security situation through: daily incident alerts and bi-weekly analytical reports for his/her areas of responsibility.
In close cooperation with Safety and Access Coordinator and Head of Base, conducts security risk assessments in new areas/routes and advises the line and technical manager on security measures for offices, project activities and staff.
Assists Safety and Access Coordinator and Head of Base in the enhancement of Standard Operating Procedures and contingency plans, providing inputs on existing documents, updating information in tools available in the Mission, identifying procedures to revise and suggest new ones.
Provides assistance in the conduct and follow up of incidents affecting staff and offices, sharing reliable reporting with the line management.
Conduct basic training to drivers, guards and field staff on topics identified by the line management (alert system, tracking, access control etc.)
Conduct induction sessions to field staff whenever necessary.
Daily checks on security and safety road conditions and other security related facts to be provided to the Head of Base and Safety and Access Coordinator.
Performs other security-related tasks assigned by the Safety and Access Coordinator or the Head of Base.
Movement’s tracking, under the supervision and responsibility of the Head of Base.
Safety Management
Assists Safety and Access Coordinator and Head of Base in the enhancement of Standard Operating Procedures and contingency plans, providing inputs on existing documents, updating information in tools available in the Mission, identifying procedures to revise and suggest new ones.
Provides assistance in the conduct and follow up of incidents affecting staff and offices, sharing reliable reporting with the line management.
Conduct basic training to drivers, guards and field staff on topics identified by the line management (alert system, tracking, access control etc.)
Conduct induction sessions to field staff whenever necessary.
Daily checks on security and safety road conditions and other security related facts to be provided to the Head of Base and Safety and Access Coordinator.
Performs other security-related tasks assigned by the Safety and Access Coordinator or the Head of Base.
Movement’s tracking, under the supervision and responsibility of the Head of Base.
Safety Management
Contribute to the proper set up of safety equipment and measures in place in vehicles and premises, in coordination with the line and technical management.
Contribute to the proper set up and monitoring of the safe rooms in the bases.
Identification of safety needs in the areas of operations and quickly address them to the Head of Base and Safety and Security Coordinator.
Liaison
Contribute to the proper set up and monitoring of the safe rooms in the bases.
Identification of safety needs in the areas of operations and quickly address them to the Head of Base and Safety and Security Coordinator.
Liaison
Establishes and maintains an active information network by liaison and coordination with NGOs, UN and other national and international security actors to obtain credible and relevant safety information.
Coordinate and liaise with Security Forces and relevant authorities to effectively communicate organization operations and modus operandi in order to build reliable levels of acceptance at local level and enhance accessibility to the areas of operations.
Coordinate and liaise with Security Forces and relevant authorities to effectively communicate organization operations and modus operandi in order to build reliable levels of acceptance at local level and enhance accessibility to the areas of operations.
Represents organization at security meetings or forums, as well as ad hoc meetings as instructed by the line management.
Meet with the representatives of different government offices and other administrative and security services, often as necessary, to facilitate executions of planned activities.
At the request of the Head of Base represents organization in meetings with communities and government and non-government stakeholders to negotiate access to the field, and prepare a full report.
At the request of the Head of Base represents organization in meetings with communities and government and non-government stakeholders to negotiate access to the field, and prepare a full report.
Report to the line supervisor the progress of on-going procedures and alert in case of change of legislation as regards government procedures in all related aspects.
Other duties, as required.
Required profile and experience
Education
Other duties, as required.
Required profile and experience
Education
University Degree in relevant field
Master’s degree desirable
Professional Experience
Master’s degree desirable
Professional Experience
Minimum 4 years of working experience as Security Manager in a humanitarian/recovery context or relevant working experience in safety, security and risk analysis
Experience, based on evidence, of humanitarian negotiation (with national authorities, local authorities, non-state actors, military forces) and humanitarian access in complex emergencies
Experience in reporting and emergency response planning
Experience in provision of safety and security trainings to other staff members
Previous experience and knowledge of the Eastern European context desirable
Professional Requirements
Experience, based on evidence, of humanitarian negotiation (with national authorities, local authorities, non-state actors, military forces) and humanitarian access in complex emergencies
Experience in reporting and emergency response planning
Experience in provision of safety and security trainings to other staff members
Previous experience and knowledge of the Eastern European context desirable
Professional Requirements
Good understanding of humanitarian safety practices, procedures and principles and their application
Ability to work independently and in collaboration with remote technical supervision
Creativity, innovation and strategic thinking skills
Ability to work in remote field locations
Languages
Ability to work independently and in collaboration with remote technical supervision
Creativity, innovation and strategic thinking skills
Ability to work in remote field locations
Languages
English
Ukrainian desirable
Russian desirable
Personal Requirements
Ukrainian desirable
Russian desirable
Personal Requirements
Organisational skills
Teamwork and communication skills
Leadership skills
Networking skills
Attention to detail
Ability to work under pressure
Stress management
Flexibility
Teamwork and communication skills
Leadership skills
Networking skills
Attention to detail
Ability to work under pressure
Stress management
Flexibility
How to apply
Please send an email attaching your CV and motivation letter (both in PDF version) via email to : ooooooo@ooooooo,com (Email is available to subscribers Only )
Only short-listed candidates will be contacted for the first interview.