Job Location: Ukraine
Employment type: Full time
Base Salary: TBD
Closing date: Open Till Filled
Title: Safety and Access Coordinator
Terms of reference
Duty station: Vinnytsia, with frequent travels to other areas inside Ukraine
Starting date: 24/06/2022
Contract duration: 6 months
Reporting to: Head of Mission
Supervision of: Safety and Access Officers
Dependents: Non-family duty station
General context of the project
The war broke out in Ukraine in March 2022. Since then, millions of people have fled to the neighbouring countries, raising a big concern on how to manage such an immense flux of people. In order to support refugees, we are setting up an emergency response operation in Poland and Ukraine.
General purpose of the position
Under the direct supervision of the Head of Mission, the Safety and Access Coordinator will develop and oversee the implementation of humanitarian access and security management plans in compliance with organization strategy and in line with humanitarian principles, humanitarian needs, Duty of Care and Gender Equality principles.
Main responsibilities and tasks
Safety and Security Management
Provide technical support to all offices in Ukraine on all policies, procedures, guidelines and planning for staff safety, operational security and program continuity.
Update, the Security Management Plans (Comprehensive Planning Process) for all the bases in Ukraine.
Ensure the implementation of Standard Operating Procedures and contingency plans by working with the Security Officers in locations of organization operations.
Evaluate, review and update the hibernation and evacuation plans for all organization premises, and ensure that the practical preparations are in place and known to all staff involved.
Ensure that accurate, up-to-date security/communications information is available in appropriate local language(s) to all staff based in Ukraine.
Coordinate Safety and Security Response in case of Incident.
Conduct Safety and Security Assessment on Safety and Security Assets and related procedures.
Support relevant departments in identification of Safety and Security needs and related budgets.
Humanitarian Access
Update, the Security Management Plans (Comprehensive Planning Process) for all the bases in Ukraine.
Ensure the implementation of Standard Operating Procedures and contingency plans by working with the Security Officers in locations of organization operations.
Evaluate, review and update the hibernation and evacuation plans for all organization premises, and ensure that the practical preparations are in place and known to all staff involved.
Ensure that accurate, up-to-date security/communications information is available in appropriate local language(s) to all staff based in Ukraine.
Coordinate Safety and Security Response in case of Incident.
Conduct Safety and Security Assessment on Safety and Security Assets and related procedures.
Support relevant departments in identification of Safety and Security needs and related budgets.
Humanitarian Access
Provide technical input and advice in assessments to consider new organization programmes in new geographic areas, and regular assessment reviews for existing locations.
Ensure humanitarian access approaches are responsive to local context and include overarching community engagement components.
Be aware and ready to respond based on contextual and situational changes.
Participate to the mission access working group providing technical advice
Coordinate with relevant departments for the organisation of training and capacity building for relevant staff.
Monitoring, Reporting & Analysis
Ensure humanitarian access approaches are responsive to local context and include overarching community engagement components.
Be aware and ready to respond based on contextual and situational changes.
Participate to the mission access working group providing technical advice
Coordinate with relevant departments for the organisation of training and capacity building for relevant staff.
Monitoring, Reporting & Analysis
Constantly monitor available sources to collect, compile and report information including incidents and trends pertinent to humanitarian access and security.
Prepare and disseminate regular updates to senior and relevant staff in the field.
Provide timely area-based access analysis based on programmatic demands.
Compile and submit the Monthly Security Report.
Other duties
Prepare and disseminate regular updates to senior and relevant staff in the field.
Provide timely area-based access analysis based on programmatic demands.
Compile and submit the Monthly Security Report.
Other duties
Perform any other related duties as requested by the Supervisor, based on the needs of the mission and aimed at effective implementation and quality assurance of the country strategy and operations.
Required profile and experience
Education
Required profile and experience
Education
University Degree in relevant field
Master’s degree desirable
Professional Experience
Master’s degree desirable
Professional Experience
Minimum 4 years of working experience as Security Manager in a humanitarian/recovery context or relevant working experience in safety, security and risk analysis
Experience, based on evidence, of humanitarian negotiation (with national authorities, local authorities, non-state actors, military forces) and humanitarian access in complex emergencies
Experience in reporting and emergency response planning
Experience in provision of safety and security trainings to other staff members
Previous experience and knowledge of the Eastern European context desirable
Professional Requirements
Experience, based on evidence, of humanitarian negotiation (with national authorities, local authorities, non-state actors, military forces) and humanitarian access in complex emergencies
Experience in reporting and emergency response planning
Experience in provision of safety and security trainings to other staff members
Previous experience and knowledge of the Eastern European context desirable
Professional Requirements
Good understanding of humanitarian safety practices, procedures and principles and their application
Ability to work independently and in collaboration with remote technical supervision
Creativity, innovation and strategic thinking skills
Ability to work in remote field locations
Languages
Ability to work independently and in collaboration with remote technical supervision
Creativity, innovation and strategic thinking skills
Ability to work in remote field locations
Languages
English
Ukrainian desirable
Russian desirable
Personal Requirements
Ukrainian desirable
Russian desirable
Personal Requirements
Organisational skills
Teamwork and communication skills
Leadership skills
Networking skills
Attention to detail
Ability to work under pressure
Stress management
Flexibility.
Teamwork and communication skills
Leadership skills
Networking skills
Attention to detail
Ability to work under pressure
Stress management
Flexibility.
How to apply
Send an email attaching your CV and motivation letter (both in PDF version) via email to: xxxxxxx@xxxxxxxxx.com (Email is hidden and is available to subscribers Only )