Employer: Nonviolent Peaceforce (NP)
Location: Erbil , Iraq
Location: Erbil , Iraq
Deadline: 24 September 2021
Deputy Head of Mission-Security/Operations· Erbil, Kurdistan Region
Duty Station: Erbil, Iraq with frequent travel to Federal Iraq
Administrative Line Manager: Head of Mission
Line Management Responsibility: Country Security Officer, Access Advisor, Operations Staff
JOB PURPOSE:
The Head of Security and Operations is responsible for overseeing all operational functions, including logistics, procurement, fleet management and IT, as well as security analysis and advice for NP Iraq. This will be achieved through expanding and maintaining the skills and motivation of the team to analyse and manage security and to secure a safe working environment. This position plays a key role on the SMT, particularly as relates to security and risk. S/he will provide the Head of Mission with consistant, in-depth safety and security advice, threat assessment and develop and maintain robust country security policy and procedures, SOPs and Contingency Plans. This position interacts with all other functions as well as the field-based program teams. The position includes on-site security support and capacity building to field staff and ensuring that all staff are aware of and trained in the Standard Operating Procedures and related skills necessary for compliance.
KEY OBJECTIVES/RESPONSIBILITIES:
Security:
Security Information Collection, Management and Communication
Lead security information gathering, collation and dissemination from a range of local and international sources and produce formal security updates
Maintain close contact with all relevant stakeholders to develop a network and build relationships with key actors – NGOs, INGOs, UN and government agencies, security forces and other armed actors
Monitor and analyse the security situation, ensuring reliable security information as basis for informed decision-making and maintain a map and log of critical security incidents to support security decision making and ensure staff and management are aware of the issues
Provide security context analysis and daily security updates and rapidly communicate relevant security information, analysis and recommendations to SMT and staff
Provide on-the-ground security advice and ensure situational awareness to mitigate risks to programme staff in the field
Support risk analysis for the country program as a whole, advise the SMT on security-related issues
Ensure that a centralized filing system of security-related documents is maintained and available to the appropriate staff.
Risk Mitigation and Management
Facilitate an ongoing culture within the wider team of security awareness and ownership, and commitment to the procedures and to each other and arrange ongoing training as a key strategy for improved security conditions
Produce and ensure adherence to SOPs, contingency plans and risk assessment documentation, ensuring these are up to date and in line with required standards
Recommend new protocols, or adjustments to procedures, to improve effective risk mitigation and support drafting of such as necessary
In coordination with SMT, ensure that all staff are aware of, and trained in, the procedures detailed in NP security documentation and Standard Operating Procedure documents
Lead security assessments in potentially high-risk new programme locations, or travel routes, to make recommendations regarding Go-No-Go movements and required risk mitigation steps required if movements are cleared
Review standard Go-No-Go requests for travel to new locations (regardless of security risk level) or repeat travel to high risk locations
Advise on, and develop, contingency plans for critical incidents, including issues like hibernation, medevac, evacuation, vehicle injury accidents, among others and work with staff to prepare for those contingencies.
Team Development & Care
Map security training needs, such as personal security, security management, health and safety and trauma care/first aid, in addition to role specific training for drivers, security guards and other related roles
Plan and lead trainings for all new staff in the priority subjects and regular refresher trainings for all staff to ensure continuity in learning and skills capacity
Provide in-depth security inductions for new staff upon arrival and additional briefings for all staff upon major shifts in the security context.
Operations – Logistics & Procurement
Strengthen and oversee compliance quality, timely and accurate processing and documentation of procurement as described in the Field Operationas Manual and any other relevent documents
Develop and oversee a system for maintaining audit-ready procurement records and ensure that they are consistently stored and available when needed
Ensure effective fleet management, including that systems are in place to track maintenance schedules, fuel usage and vehicle scheduling as described in the Field Operations Manual
Ensure assets tracking is implemented with accurate record keeping of NP and donor assets, including exceptional items that require registration and movement tracking
Develop policy for and support implementation of customs clearing, equipment registration, licensing and insurance
Manage safe and well-maintained premises for office and guesthouse purposes.
Operations – IT, Administration and Human Resources
Support to Finance and Administration Manager and Head of Mission with implementation of NP administration and HR policies and systems
Review contracts for office and housing space, leasehold improvements, IT
Ensure legal compliance for work permits, visas and registration for NP HQ office
Support to recruiting process including orientation and onboarding
Assess needs and recommend software and IT solutions, and support the resolution of IT issues that arise.
Qualifications
Essential
Degree or Equivalent Level of Knowledge
Previous experience working with an INGO in a security management position or field coordination position with management of security. Candidates with significant military and private security management experience will also be considered
Previous experience working in a complex and dynamic operational environment Security Management Course Completed
Completed a Hostile Environment Awareness Training (HEAT) course Desirable
Certified First Aid/Trauma Care Trainer for high threat environment
Experience
Essential
Previous experience in providing security and safety advice for personnel and infrastructure against a spectrum of threats
Leadership ability with demonstrated capacities to analyse needs, develop a plan and action the plan to completion
Comprehensive understanding of strategic, tactical and operational safety and security risk management
Strong analytical skills on security analysis and conflict sensitivity
Excellent organisation and administrative skills
Skills in researching, tracking and analysing issues and trends
Excellent writing abilities – with capacity for drafting quality documents, briefs and reports quickly
Training skills: Ability to lead staff trainings (security, operations)
Problem solving capabilities
The ability to remain calm, focused, organised and results oriented under pressure and with rapidly changing circumstances
Proven ability to be flexible in an advisory role within a leadership team
Able to balance and integrate security, well-being and programme needs in analysis and advising
High-level communication and relationship building skills, able to communicate with discretion and sensitivity.
Able to build security networks and represent NP externally
English writing and speaking fluency
Desirable
Previous work in the Middle East and understanding of the Iraq context
Knowledge of humanitarian and development issues and concepts
Ability to speak Arabic
HOW TO APPLY
Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page) detailing your experience and how you qualify for the role. Incomplete applications will not be considered.
The closing date for applications is Friday, 24 September 2021
Candidates may be selected before the closing date, apply early
As part of the recruitment process, shortlisted candidates may be asked to complete a written assignment before participating in an interview.
APPLY
Deputy Head of Mission-Security/Operations· Erbil, Kurdistan Region
Duty Station: Erbil, Iraq with frequent travel to Federal Iraq
Administrative Line Manager: Head of Mission
Line Management Responsibility: Country Security Officer, Access Advisor, Operations Staff
JOB PURPOSE:
The Head of Security and Operations is responsible for overseeing all operational functions, including logistics, procurement, fleet management and IT, as well as security analysis and advice for NP Iraq. This will be achieved through expanding and maintaining the skills and motivation of the team to analyse and manage security and to secure a safe working environment. This position plays a key role on the SMT, particularly as relates to security and risk. S/he will provide the Head of Mission with consistant, in-depth safety and security advice, threat assessment and develop and maintain robust country security policy and procedures, SOPs and Contingency Plans. This position interacts with all other functions as well as the field-based program teams. The position includes on-site security support and capacity building to field staff and ensuring that all staff are aware of and trained in the Standard Operating Procedures and related skills necessary for compliance.
KEY OBJECTIVES/RESPONSIBILITIES:
Security:
Security Information Collection, Management and Communication
Lead security information gathering, collation and dissemination from a range of local and international sources and produce formal security updates
Maintain close contact with all relevant stakeholders to develop a network and build relationships with key actors – NGOs, INGOs, UN and government agencies, security forces and other armed actors
Monitor and analyse the security situation, ensuring reliable security information as basis for informed decision-making and maintain a map and log of critical security incidents to support security decision making and ensure staff and management are aware of the issues
Provide security context analysis and daily security updates and rapidly communicate relevant security information, analysis and recommendations to SMT and staff
Provide on-the-ground security advice and ensure situational awareness to mitigate risks to programme staff in the field
Support risk analysis for the country program as a whole, advise the SMT on security-related issues
Ensure that a centralized filing system of security-related documents is maintained and available to the appropriate staff.
Risk Mitigation and Management
Facilitate an ongoing culture within the wider team of security awareness and ownership, and commitment to the procedures and to each other and arrange ongoing training as a key strategy for improved security conditions
Produce and ensure adherence to SOPs, contingency plans and risk assessment documentation, ensuring these are up to date and in line with required standards
Recommend new protocols, or adjustments to procedures, to improve effective risk mitigation and support drafting of such as necessary
In coordination with SMT, ensure that all staff are aware of, and trained in, the procedures detailed in NP security documentation and Standard Operating Procedure documents
Lead security assessments in potentially high-risk new programme locations, or travel routes, to make recommendations regarding Go-No-Go movements and required risk mitigation steps required if movements are cleared
Review standard Go-No-Go requests for travel to new locations (regardless of security risk level) or repeat travel to high risk locations
Advise on, and develop, contingency plans for critical incidents, including issues like hibernation, medevac, evacuation, vehicle injury accidents, among others and work with staff to prepare for those contingencies.
Team Development & Care
Map security training needs, such as personal security, security management, health and safety and trauma care/first aid, in addition to role specific training for drivers, security guards and other related roles
Plan and lead trainings for all new staff in the priority subjects and regular refresher trainings for all staff to ensure continuity in learning and skills capacity
Provide in-depth security inductions for new staff upon arrival and additional briefings for all staff upon major shifts in the security context.
Operations – Logistics & Procurement
Strengthen and oversee compliance quality, timely and accurate processing and documentation of procurement as described in the Field Operationas Manual and any other relevent documents
Develop and oversee a system for maintaining audit-ready procurement records and ensure that they are consistently stored and available when needed
Ensure effective fleet management, including that systems are in place to track maintenance schedules, fuel usage and vehicle scheduling as described in the Field Operations Manual
Ensure assets tracking is implemented with accurate record keeping of NP and donor assets, including exceptional items that require registration and movement tracking
Develop policy for and support implementation of customs clearing, equipment registration, licensing and insurance
Manage safe and well-maintained premises for office and guesthouse purposes.
Operations – IT, Administration and Human Resources
Support to Finance and Administration Manager and Head of Mission with implementation of NP administration and HR policies and systems
Review contracts for office and housing space, leasehold improvements, IT
Ensure legal compliance for work permits, visas and registration for NP HQ office
Support to recruiting process including orientation and onboarding
Assess needs and recommend software and IT solutions, and support the resolution of IT issues that arise.
Qualifications
Essential
Degree or Equivalent Level of Knowledge
Previous experience working with an INGO in a security management position or field coordination position with management of security. Candidates with significant military and private security management experience will also be considered
Previous experience working in a complex and dynamic operational environment Security Management Course Completed
Completed a Hostile Environment Awareness Training (HEAT) course Desirable
Certified First Aid/Trauma Care Trainer for high threat environment
Experience
Essential
Previous experience in providing security and safety advice for personnel and infrastructure against a spectrum of threats
Leadership ability with demonstrated capacities to analyse needs, develop a plan and action the plan to completion
Comprehensive understanding of strategic, tactical and operational safety and security risk management
Strong analytical skills on security analysis and conflict sensitivity
Excellent organisation and administrative skills
Skills in researching, tracking and analysing issues and trends
Excellent writing abilities – with capacity for drafting quality documents, briefs and reports quickly
Training skills: Ability to lead staff trainings (security, operations)
Problem solving capabilities
The ability to remain calm, focused, organised and results oriented under pressure and with rapidly changing circumstances
Proven ability to be flexible in an advisory role within a leadership team
Able to balance and integrate security, well-being and programme needs in analysis and advising
High-level communication and relationship building skills, able to communicate with discretion and sensitivity.
Able to build security networks and represent NP externally
English writing and speaking fluency
Desirable
Previous work in the Middle East and understanding of the Iraq context
Knowledge of humanitarian and development issues and concepts
Ability to speak Arabic
HOW TO APPLY
Candidates meeting the above requirements are requested to submit a CV (max. 2 pages) and cover letter (max. 1 page) detailing your experience and how you qualify for the role. Incomplete applications will not be considered.
The closing date for applications is Friday, 24 September 2021
Candidates may be selected before the closing date, apply early
As part of the recruitment process, shortlisted candidates may be asked to complete a written assignment before participating in an interview.
APPLY