Employer: Tdh Child Relief
Location: Iraq , Erbil (none family posting)
Closing date30 Jun 2021
Position Start Date: 1 July 2021
Duration: 6 months
Context:
Based in Erbil, with frequent visits to field bases, and working under the direct responsibility of the Deputy Country Representative Support Service, you are responsible to set-up a structuring and supportive logistic framework for the
Ensure the respect of Tdh and donor Logistics guidelines (management of purchase, stock, supply, equipment, vehicle) on the mission
Manage and strengthen capacities of the logistics team
Coordinate the logistics activities all over the mission by being in support and in close collaboration with the project staff and the support staff
In collaboration with the Country Representative, ensure the respect of Tdh security guidelines on the mission
Supervise and provide a logistical support to the different bases and projects run into the country
Open/close down at logistical level any Tdh base in the country and ensure their regular maintenance
Reporting on regular basis about all logistics activities within the mission to the Deputy Country Representative Support Service and the Country Representative
Participate in developing guidelines/ SOPS
Collect, monitor and analyze data in your field of expertise
Participate in the development of new tools in your field of activity.
Responsibilities:
General Coordination
Setup coordination routine system (meetings, reports, situation points, etc.) with relevant department and bases to ensure a smooth diffusion of relevant information at mission level
Manage logistics support in collaboration with logisticians and advice and interact specifically with the Project team on regular basis
Frequent movements the different bases for logistic support, training, audit
Project cycle management
Participate actively in the proposal and the budgeting phase by providing accurate data (cost, HR set-up, premises…)
Provide inputs and contextual elements that could potentially impact project feasibility (delivery deadline, local logistics constraints, access). Anticipate need/request of derogation.
Participate to Exploratory and Evaluation mission in your field of expertise
Procurement and Supply chain management
Ensure the respect of Tdh procurement procedure and donor requirement
Define the supply strategy for the Delegation
With a global overview of the project and all funding contracts, centralize the needs, identify the markets and prepare procurement plan accordingly (in collaboration with Project Managers)
Ensure supply chain activities are carrying out in a cost-efficient way and respecting quality standard
Performs permanent market assessment to maintain he good knowledge and understanding of local market (outsourcing new suppliers, price fluctuation, etc.)
At delegation level, launch, supervise and follow-up on Call for Tender. Ensure that framework agreement for recurrent market and program requirement are in place. Ensure their periodic renewal
Provide induction and training on procurement procedures to relevant staff
Ensure validation and compliance of procurement files from bases and coordination
Stock Management
Ensure the respect of Tdh stock management procedures and donor requirement
Ensure that regular inventory (monthly, quarterly, yearly) are carrying out periodically in the delegation
Determine stock strategy and potential emergency stock preparedness
Guarantee the management and monitoring of the mission’s stock, according to the Tdh’s procedures and tools
Fleet Management
Ensure the respect of Tdh fleet management policy and procedure (and donor if required)
Manage fleet and transportation need in a cost-efficient manner (staff goods delivery…)
Dimension, optimize and rationalize the utilization fleet of the delegation in line with security constraints and protocols
Supervise the general follow up of the mission vehicles
Assets/Equipments Management / IT
Define the mission’s technical needs on each base and make sure that their funding is possible, especially when new projects are being planned
Ensure a policy of equipment’s renewal is in place
Authorize the use of equipment, create utilization procedures and trains personnel on how to use them
Ensure the monitoring of equipment (state, location, proprietor/backer etc) through regular updates of monitoring tools (property list) and the keeping of physical inventories and supervise the installation
Ensure that IT infrastructure are maintained as per Tdh standard
Security Management
Support the Country Representative in the implementation of the delegation’s safety and security protocols, in collaboration with the other safety stakeholders concerned
Ensure that all logistic means are available to guarantee the respect of security protocol
Ensure the integrity and safety of Tdh premises and assets
Team Management
Organize and rationalize logistic department and teams to meet project requirement
Train and supervise the national logistics team
Ensure strict application and respect of the Internal Regulation by your related staff
Support and advise your team in the implementation of their action plan
Propose relevant needed adaptation to the organisational chart of the mission and contribute to its implementation (job descriptions, etc.), in collaboration with the Deputy Country Representative Support Service and the HR coordinator
Support staff in their duty
Reporting
Centralize all logistics information available on the mission and consolidate a monthly report (into the proper reporting form) to be delivered to SMT & the Logistic HQ.
Participate to the monthly situation report (SITREP) by providing relevant data related to your position
Provide regular reporting on your activities to the Deputy Country Representative Support Service upon your solicitation
Participate in donor reporting in your field of expertise
Profile:
Education: Professional diploma or university degree in Logistic field (supply, IT, mechanic)
Language: Fluent in English, knowledge of Arabic is an asset
Experiences and aptitudes: as least 3 to 5 years in a similar position with NGOs
Previous experience in humanitarian setting mandatory
Advanced IT knowledge (hardware and software, Microsoft Office, Internet);
Knowledge of the Iraqi/Syrian context would be a distinct advantage
Organized, sense of human relations, diplomacy, communication skills proactive, autonomous, rigorous, analytical, willingness and motivation to work in an international and intercultural context
Salary:
Expatriate contract under Swiss labour code 3 400 CHF (~2 950 €) < > 4 750 CHF (~4 100 €) net salary/month according to experience x 13, Annual Leave: 25 days per year. Contract includes also local accommodation and transportation, health and repatriation insurance, return flight.
Tdh Global Code of Conduct and Risk Management Policies:
Fully complies with Tdh’s Global Code of Conduct and systematically reports any breach to the Code through the whistleblowing procedure: raises awareness within the Foundation on abuse and violence and the rights deriving therefrom, respecting the rights and dignity of children, members of the communities and our own Staff
Commits to respecting Risk Management Policies including: Safeguarding Policies (Child Safeguarding Policy, Policy on the Protection against Sexual Exploitation and the Directive on Staff Misconduct at the Workplace), Safety and Security Policy and Anti-Fraud/Corruption and Prevention of the Financing of Criminal Activities Policies
Commits to reducing the risk of abuse and harm by developing a culture of open and informed leadership within the organization and in our work with children and the communities in which we intervene in.
We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.
Are you interested? Do you want to face this challenge?
How to apply
Please applying directly online: http://www.jobs.net/j/JckWaOoB?idpartenaire=20007
Application files sent through our official website will be processed only if complete (CV + cover letter). Additional documents (diplomas, work certificates, etc.) will be requested at a later stage.
We will be in touch with the shortlisted candidates only in the selection process – with the large number of applications received, we unfortunately cannot provide personal follow-up to the larger candidate pool. Thanks for your understanding.