Employer: British Embassy Khartoum
Main Purpose of Job
To perform the duties of Post Security Manager at the British Embassy Khartoum to a high standard.
Roles and responsibilities:
Responsible for the day to day management of security supervisors and guards including:
Line management of the A2(L) Deputy Security Manager (DSM).
Managing and overseeing the recruitment of supervisors and guards.
Preparing monthly security rosters for supervisors as well as for Embassy and residential guards.
Ensuring timely and appropriate replacements of supervisors and guards when required.
Ensuring annual leave of supervisors and guards are completed within the leave year.
Handle all overtime requirements quickly and efficiently with claims checked and handed to OSM for signature at timely intervals.
Ensure disciplinary case of supervisors and guards are reported, investigated, and directed to formal disciplinary hearing without delay.
Closely monitor that the PRISM entries of leave and absences of supervisors and guards inputted by the DSM are correct and kept up to date.
Ensure the yearly staff performance appraisals of the DSM, supervisors and guards are completed appropriately and in a timely fashion.
Manage the day to day security guarding operations at the Embassy and UK staff residential properties, and usage of security supplies and equipment
Manage security resources in the most cost-effective way and ensure security requirements are effectively met on daily basis.
Control and monitor the distribution of supervisors’ and guards’ uniforms.
Instruct and monitor supervisors to ensure that security equipment is kept clean and tidy and are checked on a daily basis and report any deficiencies/faults to the DSM.
Make timely formal requests to TWG for security related maintenance work.
Ensure that the security equipment store is kept clean and orderly and stock records are maintained accordingly.
Daily inspection of the physical security infrastructure to ensure such features as barriers, gates, keys and locks are in good working order.
Acquisition of required security-related supplies and equipment.
Ensure that duty supervisors conduct at least two rounds of patrol during their duty shift around all Embassy security posts and residential locations making sure guards are carrying out their duties adhering to the standing instructions including being in proper uniform and keeping their guardhouse, bathroom and changing room clean and tidy.
Continue to develop and implement effective training strategies and course programmes for supervisors and guards.
Maintain daily contact with the Diplomatic Police Supervisors/officers regarding the protection and security of the British Embassy/DFID and residential properties.
Actively participate in organising security arrangements for special high-profile events such as the QBP.
Prepare and deliver regular presentations for non-security staff remembers to remind them of procedures according to the PSRs, to make them aware of the activities and the services of the security section, and to help enhance their own individual security.
Ensure that all staff read and understand the PSRs and that the PSRs are distributed at least every 12 months and acknowledged accordingly.
Preparing a welcome security package for newly arriving UK-based staff members and short-term visitors and conduct the initial security briefing when instructed by OSM.
Be on call 24/7 on a roster basis with the DSM, in order to provide security assistance to UKB staff and support the security supervisor and OSM as required.
Assist and advise the OSM in the following tasks:
Identifying, investigating, resolving, and reporting incidents and security breaches
Contributing to security surveys
Being helpful in liaising with main stakeholders
Helping in OSM’s analysis and evaluation of security operations to identify risks or opportunities for improvement
Advising on risk assessment that inform the emergency and contingency planning process
Maintain an active role in emergency responses as well as in the process of risk mitigation, recovery and business continuity
Advising OSM whenever required on cases that need Travel Risk Assessments (TRA)
In the absence of the OSM, be responsible for processing and risk managing TRA’s, and ensuring timely submission to the PSO and ESD in London
Any other duties as directed by the OSM
Resources Managed (Staff and Expenditure)
Direct line management for 1 x DSM
Counter signing officer for 5 x supervisors
No direct budget responsibility
Essential qualifications, skills and experience
Valid full driving licence
Proven security management experience
Proven experience of managing large teams
Knowledge of Khartoum road network
Excellent organisational and time management skills
Good verbal communication skills in both English and Arabic
Good written communication skills in both English and Arabic
Ability to effectively communicate and work in a team under pressure
Ability to learn and improve
Desirable qualifications, skills and experience
A recognised security qualification at degree level, or similar professionally recognised security management qualification
Preferably has worked in Embassies/UN or NGOs or has had similar experience in a security environment
Required competencies
Seeing the Big Picture, Leading and Communicating, Collaborating and Partnering, Delivering at Pace
Application deadline -26 November 2020
Grade - B3 (L)
Starting monthly salary - USD 1,952.59 plus transport allowance of USD 72.00
Start Date - 9 January 2021
To perform the duties of Post Security Manager at the British Embassy Khartoum to a high standard.
Roles and responsibilities:
Responsible for the day to day management of security supervisors and guards including:
Line management of the A2(L) Deputy Security Manager (DSM).
Managing and overseeing the recruitment of supervisors and guards.
Preparing monthly security rosters for supervisors as well as for Embassy and residential guards.
Ensuring timely and appropriate replacements of supervisors and guards when required.
Ensuring annual leave of supervisors and guards are completed within the leave year.
Handle all overtime requirements quickly and efficiently with claims checked and handed to OSM for signature at timely intervals.
Ensure disciplinary case of supervisors and guards are reported, investigated, and directed to formal disciplinary hearing without delay.
Closely monitor that the PRISM entries of leave and absences of supervisors and guards inputted by the DSM are correct and kept up to date.
Ensure the yearly staff performance appraisals of the DSM, supervisors and guards are completed appropriately and in a timely fashion.
Manage the day to day security guarding operations at the Embassy and UK staff residential properties, and usage of security supplies and equipment
Manage security resources in the most cost-effective way and ensure security requirements are effectively met on daily basis.
Control and monitor the distribution of supervisors’ and guards’ uniforms.
Instruct and monitor supervisors to ensure that security equipment is kept clean and tidy and are checked on a daily basis and report any deficiencies/faults to the DSM.
Make timely formal requests to TWG for security related maintenance work.
Ensure that the security equipment store is kept clean and orderly and stock records are maintained accordingly.
Daily inspection of the physical security infrastructure to ensure such features as barriers, gates, keys and locks are in good working order.
Acquisition of required security-related supplies and equipment.
Ensure that duty supervisors conduct at least two rounds of patrol during their duty shift around all Embassy security posts and residential locations making sure guards are carrying out their duties adhering to the standing instructions including being in proper uniform and keeping their guardhouse, bathroom and changing room clean and tidy.
Continue to develop and implement effective training strategies and course programmes for supervisors and guards.
Maintain daily contact with the Diplomatic Police Supervisors/officers regarding the protection and security of the British Embassy/DFID and residential properties.
Actively participate in organising security arrangements for special high-profile events such as the QBP.
Prepare and deliver regular presentations for non-security staff remembers to remind them of procedures according to the PSRs, to make them aware of the activities and the services of the security section, and to help enhance their own individual security.
Ensure that all staff read and understand the PSRs and that the PSRs are distributed at least every 12 months and acknowledged accordingly.
Preparing a welcome security package for newly arriving UK-based staff members and short-term visitors and conduct the initial security briefing when instructed by OSM.
Be on call 24/7 on a roster basis with the DSM, in order to provide security assistance to UKB staff and support the security supervisor and OSM as required.
Assist and advise the OSM in the following tasks:
Identifying, investigating, resolving, and reporting incidents and security breaches
Contributing to security surveys
Being helpful in liaising with main stakeholders
Helping in OSM’s analysis and evaluation of security operations to identify risks or opportunities for improvement
Advising on risk assessment that inform the emergency and contingency planning process
Maintain an active role in emergency responses as well as in the process of risk mitigation, recovery and business continuity
Advising OSM whenever required on cases that need Travel Risk Assessments (TRA)
In the absence of the OSM, be responsible for processing and risk managing TRA’s, and ensuring timely submission to the PSO and ESD in London
Any other duties as directed by the OSM
Resources Managed (Staff and Expenditure)
Direct line management for 1 x DSM
Counter signing officer for 5 x supervisors
No direct budget responsibility
Essential qualifications, skills and experience
Valid full driving licence
Proven security management experience
Proven experience of managing large teams
Knowledge of Khartoum road network
Excellent organisational and time management skills
Good verbal communication skills in both English and Arabic
Good written communication skills in both English and Arabic
Ability to effectively communicate and work in a team under pressure
Ability to learn and improve
Desirable qualifications, skills and experience
A recognised security qualification at degree level, or similar professionally recognised security management qualification
Preferably has worked in Embassies/UN or NGOs or has had similar experience in a security environment
Required competencies
Seeing the Big Picture, Leading and Communicating, Collaborating and Partnering, Delivering at Pace
Application deadline -26 November 2020
Grade - B3 (L)
Starting monthly salary - USD 1,952.59 plus transport allowance of USD 72.00
Start Date - 9 January 2021