Employer: AU/UN Hybrid Operation in Darfur
Location: El Fasher , Darfur Sudan
Deadline: 05 August 2020
Job Opening Number: 20-Transportation-UNAMID-139219-J-El Fasher (M)
Org. Setting and Reporting
This position is located within the African union-United Nations Hybrid Operation in Darfur (UNAMID). The Incumbent will be based in El Fasher, and reports to the Chief of Section, Transport.Responsibilities
Within delegated authority, the Transport Officer, will be responsible for the following duties:
• Manages the provision of the surface motor transport support to mission which includes the United Nations Owned Equipment, Member State Contributed Equipment and commercial transportation services.
• Participates in the development and implementation of the Vehicle Establishment Program in accordance with the decisions of the Mission Vehicle Establishment Committee and the current Department of Peacekeeping Operations/Department of Field Support policies and directives on the acquisition, receipt, distribution, maintenance, utilization and disposal of the surface transport fleet.
• Participates in the development and implementation of the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan and the Mission Vehicle Recovery Plan in order to ensure that a field mission fleet is optimized to meet operational requirements.
• Participates in the development and implementation of the Active Road Accident Prevention and Road Safety Programs for a field mission.
• Oversees the implementation of the Driving Test Program within a specific geographic area in a field mission and monitors that sector field mission staff is issued with UN driving permits in order to ensure that all vehicle users have minimum driving skills and understand host country road rules and regulations.
• Develops and implements a cost-effective plan for the surface transport resupply within a specific geographic area in a field mission, determining the appropriate means of transport including outsourcing activities.
• Liaises with UN agencies, government and non-government organizations, intergovernmental entities and vendors for the provision of the surface transport support.
• Ensures the inventory control and supervises the physical annual checks of vehicles and equipment.
• Develops and implements standard operating procedures for surface transport operations within a specific geographic area in a field mission.
• Supervises the preparation of performance reports and responses to internal and external audit observations.
• Determines technical specifications for goods and services, reviews responses to bids and conducts technical evaluations to ensure that vendor’s proposals meet technical requirements.
• Coordinates requisition process with purchasing authorities.
• Oversees contracts for the provision of goods and services and evaluates vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Section.
• Ensures that quality control/quality assurance procedures are implemented and that plans, and work processes comply with the established regulatory regime.
• Ensures that UN vehicles are used in accordance with UN regulations and rules, and that vehicle usage data are correctly recorded.
• Ensures the accuracy and validity of data recorded in the management information systems.
• Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board, the Advisory Committee on Traffic Safety and the Boards of Inquiry, as appropriate.
• Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for surface transport.
• Participates in the development of the Transport Section’s Staffing Table.
• Manages the allocation and rotation of appropriate work assignments.
• Coordinates the individual annual work plans for subordinate staff members and produces detailed performance assessments and evaluations for all staff as required.
• Supervises the personnel and evaluates staff performance.
• Ensures the compliance with UN policies on the workplace safety and environment protection.
• Participates in the development of the Transport Section’s annual budget proposals.
• Develops and implements the Transport Section’s Training Plan; coordinates with UNHQ training courses, workshops and other related training activities.
• Follow up on downsizing tasks and activities related to Transport Section.
• Oversees the work of Fleet Management and Inventory Unit, and Fleet Maintenance Unit.
• Performs other related duties as required.Competencies
Professionalism:
Knowledge of diverse transport operations, including work processes related to the Invitation to Bid, Request for Proposals, Letters of Assist, etc. Ability to review alternative options and select most effective and cost-efficient surface transport equipment. Ability to provide technical leadership; strong negotiating skills and ability to influence others to reach agreement. Knowledge of institutional mandates, policies and guidelines pertaining to surface transport operations. Ability to complete in-depth analyses and to formulate conclusions and recommendations. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Accountability:
Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Managing Performance:
Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.Education
Advanced university degree (Master’s degree or equivalent) preferably in business administration, economics, logistics, transport management or mechanical engineering, is required.
Training in the planning, coordination and control of large vehicle fleet operations is required. A valid driver's license is required. A first level university degree with a relevant combination of education, professional training, certification in surface transport operations, and two (2) additional years of work experience in surface transportation related occupation, may be accepted in lieu of the advanced university degree.Work Experience
A minimum of seven (7) years of progressively responsible experience in motor vehicle transport operations, movement control, multi-modal transportation, logistics management or a related field including, preferably, three (3) years of experience in a UN entity and at least two (2) years in a supervisory position directly related to the coordination of complex surface transport operations in the international environment is required.
Experience in quality management is desirable.
Knowledge of UN financial regulations and rules is desirable.
Experience in international operations in a post conflict environment is desirable.Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of Arabic is desirable.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
• This position is temporarily available until 31/12/2020. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.
Location: El Fasher , Darfur Sudan
Deadline: 05 August 2020
Job Opening Number: 20-Transportation-UNAMID-139219-J-El Fasher (M)
Org. Setting and Reporting
This position is located within the African union-United Nations Hybrid Operation in Darfur (UNAMID). The Incumbent will be based in El Fasher, and reports to the Chief of Section, Transport.Responsibilities
Within delegated authority, the Transport Officer, will be responsible for the following duties:
• Manages the provision of the surface motor transport support to mission which includes the United Nations Owned Equipment, Member State Contributed Equipment and commercial transportation services.
• Participates in the development and implementation of the Vehicle Establishment Program in accordance with the decisions of the Mission Vehicle Establishment Committee and the current Department of Peacekeeping Operations/Department of Field Support policies and directives on the acquisition, receipt, distribution, maintenance, utilization and disposal of the surface transport fleet.
• Participates in the development and implementation of the Mission Vehicle Acquisition Plan, the Mission Vehicle Maintenance Plan and the Mission Vehicle Recovery Plan in order to ensure that a field mission fleet is optimized to meet operational requirements.
• Participates in the development and implementation of the Active Road Accident Prevention and Road Safety Programs for a field mission.
• Oversees the implementation of the Driving Test Program within a specific geographic area in a field mission and monitors that sector field mission staff is issued with UN driving permits in order to ensure that all vehicle users have minimum driving skills and understand host country road rules and regulations.
• Develops and implements a cost-effective plan for the surface transport resupply within a specific geographic area in a field mission, determining the appropriate means of transport including outsourcing activities.
• Liaises with UN agencies, government and non-government organizations, intergovernmental entities and vendors for the provision of the surface transport support.
• Ensures the inventory control and supervises the physical annual checks of vehicles and equipment.
• Develops and implements standard operating procedures for surface transport operations within a specific geographic area in a field mission.
• Supervises the preparation of performance reports and responses to internal and external audit observations.
• Determines technical specifications for goods and services, reviews responses to bids and conducts technical evaluations to ensure that vendor’s proposals meet technical requirements.
• Coordinates requisition process with purchasing authorities.
• Oversees contracts for the provision of goods and services and evaluates vendor's performance in coordination with the Contracts Management Unit and/or the Procurement Section.
• Ensures that quality control/quality assurance procedures are implemented and that plans, and work processes comply with the established regulatory regime.
• Ensures that UN vehicles are used in accordance with UN regulations and rules, and that vehicle usage data are correctly recorded.
• Ensures the accuracy and validity of data recorded in the management information systems.
• Participates in various field mission administrative bodies such as the Local Committee on Contracts, the Vehicle Establishment Committee, the Tenders Committee, the Local Property Survey Board, the Advisory Committee on Traffic Safety and the Boards of Inquiry, as appropriate.
• Participates, in collaboration with insurance specialists, in resolving problems related to insurance policies for surface transport.
• Participates in the development of the Transport Section’s Staffing Table.
• Manages the allocation and rotation of appropriate work assignments.
• Coordinates the individual annual work plans for subordinate staff members and produces detailed performance assessments and evaluations for all staff as required.
• Supervises the personnel and evaluates staff performance.
• Ensures the compliance with UN policies on the workplace safety and environment protection.
• Participates in the development of the Transport Section’s annual budget proposals.
• Develops and implements the Transport Section’s Training Plan; coordinates with UNHQ training courses, workshops and other related training activities.
• Follow up on downsizing tasks and activities related to Transport Section.
• Oversees the work of Fleet Management and Inventory Unit, and Fleet Maintenance Unit.
• Performs other related duties as required.Competencies
Professionalism:
Knowledge of diverse transport operations, including work processes related to the Invitation to Bid, Request for Proposals, Letters of Assist, etc. Ability to review alternative options and select most effective and cost-efficient surface transport equipment. Ability to provide technical leadership; strong negotiating skills and ability to influence others to reach agreement. Knowledge of institutional mandates, policies and guidelines pertaining to surface transport operations. Ability to complete in-depth analyses and to formulate conclusions and recommendations. Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Planning and Organizing:
Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments; Adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.
Accountability:
Takes ownership of all responsibilities and honours commitments; Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; Operates in compliance with organizational regulations and rules; Supports subordinates, provides oversight and takes responsibility for delegated assignments; Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Managing Performance:
Delegates the appropriate responsibility, accountability and decision-making authority; Makes sure that roles, responsibilities and reporting lines are clear to each staff member; Accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; Monitors progress against milestones and deadlines; Regularly discusses performance and provides feedback and coaching to staff; Encourages risk-taking and supports creativity and initiative; Actively supports the development and career aspirations of staff; Appraises performance fairly.Education
Advanced university degree (Master’s degree or equivalent) preferably in business administration, economics, logistics, transport management or mechanical engineering, is required.
Training in the planning, coordination and control of large vehicle fleet operations is required. A valid driver's license is required. A first level university degree with a relevant combination of education, professional training, certification in surface transport operations, and two (2) additional years of work experience in surface transportation related occupation, may be accepted in lieu of the advanced university degree.Work Experience
A minimum of seven (7) years of progressively responsible experience in motor vehicle transport operations, movement control, multi-modal transportation, logistics management or a related field including, preferably, three (3) years of experience in a UN entity and at least two (2) years in a supervisory position directly related to the coordination of complex surface transport operations in the international environment is required.
Experience in quality management is desirable.
Knowledge of UN financial regulations and rules is desirable.
Experience in international operations in a post conflict environment is desirable.Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in oral and written English is required. Knowledge of Arabic is desirable.Assessment
Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.Special Notice
• This position is temporarily available until 31/12/2020. If the selected candidate is a staff member from the United Nations Secretariat, the selection will be administered as a temporary assignment.
• While this temporary assignment may provide the successful applicant with an opportunity to gain new work experience, the selection for this position is for a limited period and has no bearing on the future incumbency of the post.
• Subject to the funding source of the position, the eligibility for this temporary job opening may be limited to candidates based at the duty station.
• This temporary job opening may be limited to “internal candidates,” who have been recruited through a competitive examination administered according to staff rule 4.16 or staff selection process including the review of a central review body established according to staff rule 4.15.
• Staff members of the United Nations common system organizations who will reach the mandatory age of separation or retirement within the duration of the current temporary need period are not eligible to apply.Submitting an application or selection for the current temporary job opening does not delay or increase the mandatory age of separation.
• Retirees above the mandatory age of separation who wish to be considered for the current temporary job opening must indicate the reason for their last separation as "retirement." Such retirees shall not be employed by the Organization, unless (a) the operational requirements of the Organization cannot be met by staff members who are qualified and available to perform the required functions; and (b) the proposed employment would not adversely affect the career development or redeployment opportunities of other staff members and represents both a cost-effective and operationally sound solution to meet the needs of the service.
United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.
Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.
Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.
The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.
Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.