Employer: INTERSOS
Location: Afghanistan
Start: 29 July 2019
Deadline: 25 July 2019
General purpose of the position
The Head of Base will support the Head of Mission with the field programme management in accordance with INTERSOS’ country strategies, plans and policies, as well as with daily management of Kandahar base.
He/she is responsible for:
Overseeing the Administrative, HR, Security and Logistics units in Kandahar,
Ensuring smooth running of the operations,
Representing INTERSOS in relevant meetings
Leading access negotiations for the area
Motivating and leading a diverse staff as well as effectively overseeing operations and partnerships.
Providing support to Project Managers in project management and project cycle management
Directly managing the Project Managers (in coordination with HoM), while working collaboratively with the Protection and Health Coordinators
Playing a key role in the definition and implementation of the Strategy of the mission, ensuring the smooth running of INTERSOS humanitarian operations
Monitoring, evaluating and supporting the implementation of the protection, education and health programs, participating also in the donor reporting
Main responsibilities and tasks
Management of support departments
Oversees the logistics, administration/finance and HR operations in Kandahar base, aiming at improving the operations systems and processes.
Supports the security analysis and support the HoM in updating the CPPs in the field base, the SOPs and in any other security-related task.
Oversees the application of the CCP and SoP and is responsible of the overall security of INTERSOS’ staff and assets in the area.
Leads access negotiations for the geographic area.
Supports the HoM on the promotion of accountability and commitment to INTERSOS charter and prevention on power of abuse.
Cooperate with the Logistic team for any logistic and procurement-related tasks in the field base.
Cooperates with the Country Finance Coordinator for the supervision of the financial and administrative aspects in the field base.
Cooperates with the HR manager for the implementation of the HR procedures at field level.
Supports project field staff in the base in the optimal and efficient organization (in terms of administration and logistics) for a smooth implementation of the projects.
Program implementation
Hierarchically manages the Project Managers and supports them on the operational issues.
Supports the Project Managers in the planning and the monitoring of the achievement of the activities, deliverables and budget.
Provides feedbacks on the monthly monitoring tool (PAT) to PMs
Supervises, plans and monitors throughout the programs through regular field visit and staff meeting.
Ensures the quality of projects in cooperation with the technical coordinators.
Ensures that the Project Managers produce high quality donor reports and work in close collaboration on their preparation
Organizes programme meetings on a regular basis.
In collaboration with HR and HoM, supports the recruitment of new staff.
Strategy development and representation
Contributes to the definition of the INTERSOS’ operational strategy in collaboration with HoM and other Technical Coordinators
Supports the HoM in the design of the Afghanistan Country Strategy.
Contributes to the design of potential funding opportunities
Contributes to the writing of proposals to donors.
Establishes and maintains collaborative relations with relevant donors, local authorities, partners, project stakeholders and other organizations working in the project areas.
Proactively engages with donors, international NGO and other actors participating at coordination meetings at regional level.
Supports the technical Coordinators in maintaining productive working relationships with Health, Education and Protection Clusters as well as Child Protection and other relevant Working Groups at the regional level.
Ensures the participation of INTERSOS to relevant Working Groups and Task Forces (responsibilities can be delegated)
Briefs Head of Mission, Technical Coordinators and relevant Project Managers on discussions held during working groups.
Developpes strategic partnerships with local organizations, wherever possible.
Staff Management
Develops the capacity of the staff under his/her supervision. and ensures the capacity building strategy of all the staff in the area, in coordination with the RH department and HoM.
Manages the performance of all the staff under his responsibility (setting of objectives, conducting appraisal, providing constructive feedback and ensuring effective coordination and communication)
Completes the Internal Review Process (IRP) of all staff under line management responsibilities.
Works in the strategic nationalization of key positions, when feasible, in coordination with the RH department and HoM.
Organizes regular base meetings ensuring clear priorities and the smooth collaboration, coordination and communication among departments.
Reporting
Developpes monthly reports to be submitted to the Head of Mission as drawn from the PATs and discussions with Project Managers regarding:
Trends and analysis of the humanitarian context;
Analysis of security environment and (internal and external) incidents;
Activities and Programme Achievements.
Contributes to the development of reports due to donors, government and other stakeholders.
Performs any other related duties as required.
Education
Hold an advanced degree in social science or any related field.
Professional experience
At least 3 years of direct professional experience working in humanitarian coordination of programs and operations, including security management responsibilities.
Prior work experience in INGOs in similar positions (as an expat)
Prior experience in working in complex emergency setting, involving conflict and internal displacement.
Experience in the implementation of multi-sector humanitarian programming including protection services, WASH assistance and/or health/nutrition services is desirable.
Professional requirements
Demonstrable experience in programme and operations coordination.
Security management and access negotiations skills.
Logistics, finance and HR management skills.
Experience with donor compliance and reporting.
Strong representation and negotiation skills, with government and non-government counterparts.
Demonstrated leadership and interpersonal skills.
Excellent computer skills (proven computer literacy is a must).
Demonstrated experience in staff supervision and remote management models.
Strong experience with monitoring tools and systems is desirable,
Readiness and ability to move around in Afghanistan.
Readiness to commit and adhere to the values, mission and vision of INTERSOS.
Languages
Excellent command of written and spoken English
Personal requirements
Strong team spirit, comfortable in a multi-cultural environment.
Excellent analytical skills, observation and analysis capacity.
Attention to detail and structured way of approaching tasks (very organized).
Ability to plan ahead and output oriented (pro-active).
Able to ensure quick quality delivery in stressful environment (stress-resilient).
Ability to adhere to deadlines and respect line management.
Very strong interpersonal skills: strong communication and diplomatic skills.
Practical and problem-solver.
Ability to deal with heavy work pressure.
Apply Online
Location: Afghanistan
Start: 29 July 2019
Deadline: 25 July 2019
General purpose of the position
The Head of Base will support the Head of Mission with the field programme management in accordance with INTERSOS’ country strategies, plans and policies, as well as with daily management of Kandahar base.
He/she is responsible for:
Overseeing the Administrative, HR, Security and Logistics units in Kandahar,
Ensuring smooth running of the operations,
Representing INTERSOS in relevant meetings
Leading access negotiations for the area
Motivating and leading a diverse staff as well as effectively overseeing operations and partnerships.
Providing support to Project Managers in project management and project cycle management
Directly managing the Project Managers (in coordination with HoM), while working collaboratively with the Protection and Health Coordinators
Playing a key role in the definition and implementation of the Strategy of the mission, ensuring the smooth running of INTERSOS humanitarian operations
Monitoring, evaluating and supporting the implementation of the protection, education and health programs, participating also in the donor reporting
Main responsibilities and tasks
Management of support departments
Oversees the logistics, administration/finance and HR operations in Kandahar base, aiming at improving the operations systems and processes.
Supports the security analysis and support the HoM in updating the CPPs in the field base, the SOPs and in any other security-related task.
Oversees the application of the CCP and SoP and is responsible of the overall security of INTERSOS’ staff and assets in the area.
Leads access negotiations for the geographic area.
Supports the HoM on the promotion of accountability and commitment to INTERSOS charter and prevention on power of abuse.
Cooperate with the Logistic team for any logistic and procurement-related tasks in the field base.
Cooperates with the Country Finance Coordinator for the supervision of the financial and administrative aspects in the field base.
Cooperates with the HR manager for the implementation of the HR procedures at field level.
Supports project field staff in the base in the optimal and efficient organization (in terms of administration and logistics) for a smooth implementation of the projects.
Program implementation
Hierarchically manages the Project Managers and supports them on the operational issues.
Supports the Project Managers in the planning and the monitoring of the achievement of the activities, deliverables and budget.
Provides feedbacks on the monthly monitoring tool (PAT) to PMs
Supervises, plans and monitors throughout the programs through regular field visit and staff meeting.
Ensures the quality of projects in cooperation with the technical coordinators.
Ensures that the Project Managers produce high quality donor reports and work in close collaboration on their preparation
Organizes programme meetings on a regular basis.
In collaboration with HR and HoM, supports the recruitment of new staff.
Strategy development and representation
Contributes to the definition of the INTERSOS’ operational strategy in collaboration with HoM and other Technical Coordinators
Supports the HoM in the design of the Afghanistan Country Strategy.
Contributes to the design of potential funding opportunities
Contributes to the writing of proposals to donors.
Establishes and maintains collaborative relations with relevant donors, local authorities, partners, project stakeholders and other organizations working in the project areas.
Proactively engages with donors, international NGO and other actors participating at coordination meetings at regional level.
Supports the technical Coordinators in maintaining productive working relationships with Health, Education and Protection Clusters as well as Child Protection and other relevant Working Groups at the regional level.
Ensures the participation of INTERSOS to relevant Working Groups and Task Forces (responsibilities can be delegated)
Briefs Head of Mission, Technical Coordinators and relevant Project Managers on discussions held during working groups.
Developpes strategic partnerships with local organizations, wherever possible.
Staff Management
Develops the capacity of the staff under his/her supervision. and ensures the capacity building strategy of all the staff in the area, in coordination with the RH department and HoM.
Manages the performance of all the staff under his responsibility (setting of objectives, conducting appraisal, providing constructive feedback and ensuring effective coordination and communication)
Completes the Internal Review Process (IRP) of all staff under line management responsibilities.
Works in the strategic nationalization of key positions, when feasible, in coordination with the RH department and HoM.
Organizes regular base meetings ensuring clear priorities and the smooth collaboration, coordination and communication among departments.
Reporting
Developpes monthly reports to be submitted to the Head of Mission as drawn from the PATs and discussions with Project Managers regarding:
Trends and analysis of the humanitarian context;
Analysis of security environment and (internal and external) incidents;
Activities and Programme Achievements.
Contributes to the development of reports due to donors, government and other stakeholders.
Performs any other related duties as required.
Education
Hold an advanced degree in social science or any related field.
Professional experience
At least 3 years of direct professional experience working in humanitarian coordination of programs and operations, including security management responsibilities.
Prior work experience in INGOs in similar positions (as an expat)
Prior experience in working in complex emergency setting, involving conflict and internal displacement.
Experience in the implementation of multi-sector humanitarian programming including protection services, WASH assistance and/or health/nutrition services is desirable.
Professional requirements
Demonstrable experience in programme and operations coordination.
Security management and access negotiations skills.
Logistics, finance and HR management skills.
Experience with donor compliance and reporting.
Strong representation and negotiation skills, with government and non-government counterparts.
Demonstrated leadership and interpersonal skills.
Excellent computer skills (proven computer literacy is a must).
Demonstrated experience in staff supervision and remote management models.
Strong experience with monitoring tools and systems is desirable,
Readiness and ability to move around in Afghanistan.
Readiness to commit and adhere to the values, mission and vision of INTERSOS.
Languages
Excellent command of written and spoken English
Personal requirements
Strong team spirit, comfortable in a multi-cultural environment.
Excellent analytical skills, observation and analysis capacity.
Attention to detail and structured way of approaching tasks (very organized).
Ability to plan ahead and output oriented (pro-active).
Able to ensure quick quality delivery in stressful environment (stress-resilient).
Ability to adhere to deadlines and respect line management.
Very strong interpersonal skills: strong communication and diplomatic skills.
Practical and problem-solver.
Ability to deal with heavy work pressure.
Apply Online