Employer: UNOPS
Location: Somalia
The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Director, who has the overall authority and accountability for the performance of the PSC on behalf of its clients.
UNMAS
United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards.
Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.
UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.
Functional Responsibilities
The Project Manager is responsible for the day-to-day operations of
the project ...
The Project Manager is responsible for the day-to-day operations of
the project and provides services to the different partners and
beneficiaries. He/she is expected to
meet and exceed the organizations performance and delivery of goals.
The project manager is responsible to
produce/read the project initiation documents (PID), Legal Agreement and have a
thorough understanding of the terms, conditions, and the respective roles and
responsibilities of the partners/stakeholders to ensure the project’s services
are capable of meeting the business cases for both UNOPS / UNMAS and its
stakeholders. Success of the Project(s) and hence Project Manager will be based
on the Success Criteria of UNOPS/UNMAS engagements which are linked to the
below responsibilities. The project
manager is responsible for all aspects of the project life cycle. S/he must be
able to apply, independently, the below duties and responsibilities of the
project success criteria:
Stakeholder Management:
Establish solid working
relationship with the project board (Executive, Senior Users and Senior
Suppliers), client and key stakeholders
Manage communications and
ensure stakeholders are aware of project activities, progress, exceptions and
are in a position to accept handover products
Advise the client on issues
that may impact the achievement of their outcomes (including issues of
sustainability and post project requirements such as maintenance)
Manage the information flows
between the Project Board/OC Director and the project(s)
Delivery and Performance:
Develop and maintain project
plans
Implement approved project
plans (including the establishment of milestones) within tolerances set by the
project board
Embed sustainability dimensions
including social and gender inclusion, environmental and economic aspects into
project life cycle
Manage the project, taking
responsibility for overall progress and use of resources and initiating corrective
action where necessary
Liaise with any external
suppliers or account managers
Authorize Work Packages
Advise management of any
deviations from the plan
Identify and manage risks so
that maximum benefit to client and stakeholders is achieved
Manage and review service
quality to ensure it is acceptable
Monitor and evaluate
performance of service providers
Identify and report potential business
opportunities for UNMAS to supervisor
Identify and report threats to
UNOPS internal business case to supervisor
Procedures:
Follow the Project Management
Cycle Instructions and ensure that all organizational policy is complied with
(Organizational Directives and Administrative Instructions)
Prepare/adapt the following
plans for approval by the Project Management:
I. Project Initiation Documentation; II. Stage/Exception Plans and
relevant Product Descriptions
Prepare the following reports:
i.
Highlight Reports
ii.
End Stage Reports
iii.
Operational Closure
Checklist
iv.
End Project Report
v.
Handover Report
Maintain the following: i.
Electronic Blue File; ii. Procurement, HR and Finance files as required by
those practices as per OD12.
Ensure that all expenditure
comply with UNOPS Financial Rules and Regulations (FRR).
Manage budgets, cash flow and
obligations to ensure that deliverables are met and payments to contractors and
personnel are received on time.
Understand and manage UNOPS
overheads, allocable charges, and related corporate charges as they apply to
the project
Understand the unique
structures of the UN and budget appropriately for personnel
Manage and remain accountable
for expenditures against the budget (based on accurate financial reports)
Where the Project Manager has
no delegation as a committing officer, s/he retains these responsibilities and
will monitor and instruct/request others to carry out the relevant commitments
and disbursements.
Knowledge Management:
Participate in the relevant
Communities of Practice
Actively interact with other
PMs and the PM community to share case studies, lessons learned and best
practice on the Knowledge System
Provide feedback to Practice
Leads on policy, supporting guidance with an aim towards continuous improvement
of UNOPS policies
Complete lessons learned as per
reporting format
Incorporate lessons learned
from others as per planning format
Personnel Management:
Lead and motivate the project
team
Ensure that behavioural
expectations of team members are established
Ensure that performance reviews
are conducted
Identify outstanding staff and
bring them to the attention of the Programme Director
Have a thorough understanding
of UNOPS personnel contract modalities (including ICA and Staff)
Select, recruit and train team
as required by project
Perform the Team Manager role
& Project Support role
Ensure safety and security for
all personnel and comply with UNDSS standards
Additional Requirements:
Work with AMISOM, Federal and
State counterparts and District officials to undertake assessments and
clearance operations;
Coordinate with Humanitarian,
AMISOM and Police team within UNMAS and with Human Rights colleagues within the
Mission to develop a comprehensive approach to explosive hazard management;
Works with the Programme
Department including Programme Officers and Programme Management Office (PMO)
to ensure alignment to UNMAS/UNOPS governance processes and mission wide
strategic processes.
Monitoring and Progress
Controls
Well written out Programme
Implementation Plans (PIP) and works-plans in place to ensure activities are
implemented, outputs/outcomes documented and monitored to document impact of
work;
Ensuring the Smart sheet inputs
are documented in a timely manners and information is continually shared with
the POs and PMO on day to day the daily activities;
Have a flexible project
personnel in place which is suitable for the community based works, and manages
and develops their skills and competencies to ensure optimum performance with
gender and geographical diversity.
Have a well-motivated and
performing team that operates responsibly, effectively and efficiently.
Competencies
Develops and implements sustainable business strategies, thinks long term and ex...
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education/Experience/Language requirements
a)
Education and minimum years of Experience
...
a)
Education and minimum years of Experience
Advanced University Degree (Master's Degree or equivalent) in Social Sciences, Business Administration, Project Management, or related field with a minimum of seven (7) years of relevant experience is
required; OR
First-level University Degree (Bachelor's Degree or equivalent) in Social Sciences, Business Administration, Project Management, or related field with a minimum of nine (9) years of relevant experience; OR
Military experience with a minimum of thirteen (13) years of relevant experience
in project management and operations (Military and/or Humanitarian Mine Action).
b) Experience
Relevant experience is defined as progressively responsible experience in project management supporting operations in military, humanitarian, conflict, post-conflict, or development context, with public or private sector organizations
Within relevant experience, a minimum of two (2) years' experience in International Mine Action Standards and the Information Management System (IMSMA) for Mine Action is required
Experience in explosive threat mitigation including implementation of safety procedures is required
Regarding project development and management, experience in monitoring, evaluations, quality assurance and networking is highly desired
Explosive Ordinance Disposal (EOD) qualifications is desired.
c) Certifications
PRINCE2 Foundation is required
PRINCE2 Practitioner is desired
d) Language
Fluency in English (speaking, writing and
reading) is required.
Knowledge of another UN official language is desired.
Contract type, level and duration
Contract type: (staff) Fixed Term Appointment
Contract level: P4 (ICS-11)&nb...
Contract type: (staff) Fixed Term Appointment
Contract level: P4 (ICS-11)
Contract duration: One year initially, renewable subject to satisfactory performance and funding availability
For more details about United Nations staff contracts, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx
Additional Considerations
Please note that the closing date is midnight Copenhagen time
Applications ...
Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
Background Information - UNOPS
UNOPS supports the
successful implementation of its partners’ peac...
UNOPS supports the
successful implementation of its partners’ peacebuilding, humanitarian and
development projects around the world. Our mission is to serve people in need
by expanding the ability of the United Nations, governments and other partners
to manage projects, infrastructure and procurement in a sustainable and
efficient manner.
Working in some of
the world’s most challenging environments, our vision is to advance sustainable
implementation practices, always satisfying or surpassing our partners’
expectations.
With over 7,000
personnel spread across 80 countries, UNOPS offers its partners the logistical,
technical and management knowledge they need, wherever they need it.
A flexible
structure and global reach means that we can quickly respond to our partners'
needs, while offering the benefits of economies of scale.
Location: Somalia
The UNOPS Peace and Security Centre (PSC) is a principal service provider in the field of mine action with the United Nations Mine Action Service (UNMAS), UNDP, UNICEF, Governments of mine-affected countries and other mine action partners. The Centre is responsible to administer, provide support and oversight of the day-to-day management of the Project Field offices, both according to the client requirements and in line with UNOPS rules and regulations. It is headed by the Director, who has the overall authority and accountability for the performance of the PSC on behalf of its clients.
UNMAS
United Nations Mine Action Service (UNMAS) is a division of the Office of Rule of Law and Security Institutions (OROLSI) in the Department of Peacekeeping Operations (DPKO). UNMAS is mandated by the United Nations General Assembly (RES/68/72) to ensure an effective, proactive and coordinated response to the problem posed by a wide range of explosive hazards.
Legislative mandates also recognize UNMAS technical expertise in responding to threats posed by unsecured and unsafe conventional weapons and ammunition stockpiles. As an office within DPKO, UNMAS supports peacekeeping and special political missions in accordance with Security Council mandates.
UNMAS as a component of the United Nations Support Office in Somalia (UNSOS) provides explosive hazard management capacities, including mitigation, to AMISOM as part of a logistical support package. Non-lethal tactical advice and analysis is delivered by UNMAS technical advisors located in each AMISOM Sector Headquarters and at AMISOM Force Headquarters, who support AMISOM planning and operations. UNMAS support includes both enabling (“operate in spite of IEDs”) and response (“defeat the device”). As a component of the UN Mission in Somalia (UNSOM) UNMAS also supports the Federal Government of Somalia, including the Somali Police Force, Somali Explosive Management Authority and National Security Advisor.
Functional Responsibilities
The Project Manager is responsible for the day-to-day operations of
the project ...
The Project Manager is responsible for the day-to-day operations of
the project and provides services to the different partners and
beneficiaries. He/she is expected to
meet and exceed the organizations performance and delivery of goals.
The project manager is responsible to
produce/read the project initiation documents (PID), Legal Agreement and have a
thorough understanding of the terms, conditions, and the respective roles and
responsibilities of the partners/stakeholders to ensure the project’s services
are capable of meeting the business cases for both UNOPS / UNMAS and its
stakeholders. Success of the Project(s) and hence Project Manager will be based
on the Success Criteria of UNOPS/UNMAS engagements which are linked to the
below responsibilities. The project
manager is responsible for all aspects of the project life cycle. S/he must be
able to apply, independently, the below duties and responsibilities of the
project success criteria:
Stakeholder Management:
Establish solid working
relationship with the project board (Executive, Senior Users and Senior
Suppliers), client and key stakeholders
Manage communications and
ensure stakeholders are aware of project activities, progress, exceptions and
are in a position to accept handover products
Advise the client on issues
that may impact the achievement of their outcomes (including issues of
sustainability and post project requirements such as maintenance)
Manage the information flows
between the Project Board/OC Director and the project(s)
Delivery and Performance:
Develop and maintain project
plans
Implement approved project
plans (including the establishment of milestones) within tolerances set by the
project board
Embed sustainability dimensions
including social and gender inclusion, environmental and economic aspects into
project life cycle
Manage the project, taking
responsibility for overall progress and use of resources and initiating corrective
action where necessary
Liaise with any external
suppliers or account managers
Authorize Work Packages
Advise management of any
deviations from the plan
Identify and manage risks so
that maximum benefit to client and stakeholders is achieved
Manage and review service
quality to ensure it is acceptable
Monitor and evaluate
performance of service providers
Identify and report potential business
opportunities for UNMAS to supervisor
Identify and report threats to
UNOPS internal business case to supervisor
Procedures:
Follow the Project Management
Cycle Instructions and ensure that all organizational policy is complied with
(Organizational Directives and Administrative Instructions)
Prepare/adapt the following
plans for approval by the Project Management:
I. Project Initiation Documentation; II. Stage/Exception Plans and
relevant Product Descriptions
Prepare the following reports:
i.
Highlight Reports
ii.
End Stage Reports
iii.
Operational Closure
Checklist
iv.
End Project Report
v.
Handover Report
Maintain the following: i.
Electronic Blue File; ii. Procurement, HR and Finance files as required by
those practices as per OD12.
Ensure that all expenditure
comply with UNOPS Financial Rules and Regulations (FRR).
Manage budgets, cash flow and
obligations to ensure that deliverables are met and payments to contractors and
personnel are received on time.
Understand and manage UNOPS
overheads, allocable charges, and related corporate charges as they apply to
the project
Understand the unique
structures of the UN and budget appropriately for personnel
Manage and remain accountable
for expenditures against the budget (based on accurate financial reports)
Where the Project Manager has
no delegation as a committing officer, s/he retains these responsibilities and
will monitor and instruct/request others to carry out the relevant commitments
and disbursements.
Knowledge Management:
Participate in the relevant
Communities of Practice
Actively interact with other
PMs and the PM community to share case studies, lessons learned and best
practice on the Knowledge System
Provide feedback to Practice
Leads on policy, supporting guidance with an aim towards continuous improvement
of UNOPS policies
Complete lessons learned as per
reporting format
Incorporate lessons learned
from others as per planning format
Personnel Management:
Lead and motivate the project
team
Ensure that behavioural
expectations of team members are established
Ensure that performance reviews
are conducted
Identify outstanding staff and
bring them to the attention of the Programme Director
Have a thorough understanding
of UNOPS personnel contract modalities (including ICA and Staff)
Select, recruit and train team
as required by project
Perform the Team Manager role
& Project Support role
Ensure safety and security for
all personnel and comply with UNDSS standards
Additional Requirements:
Work with AMISOM, Federal and
State counterparts and District officials to undertake assessments and
clearance operations;
Coordinate with Humanitarian,
AMISOM and Police team within UNMAS and with Human Rights colleagues within the
Mission to develop a comprehensive approach to explosive hazard management;
Works with the Programme
Department including Programme Officers and Programme Management Office (PMO)
to ensure alignment to UNMAS/UNOPS governance processes and mission wide
strategic processes.
Monitoring and Progress
Controls
Well written out Programme
Implementation Plans (PIP) and works-plans in place to ensure activities are
implemented, outputs/outcomes documented and monitored to document impact of
work;
Ensuring the Smart sheet inputs
are documented in a timely manners and information is continually shared with
the POs and PMO on day to day the daily activities;
Have a flexible project
personnel in place which is suitable for the community based works, and manages
and develops their skills and competencies to ensure optimum performance with
gender and geographical diversity.
Have a well-motivated and
performing team that operates responsibly, effectively and efficiently.
Competencies
Develops and implements sustainable business strategies, thinks long term and ex...
Develops and implements sustainable business strategies, thinks long term and externally in order to positively shape the organization. Anticipates and perceives the impact and implications of future decisions and activities on other parts of the organization.(for levels IICA-2, IICA-3, LICA Specialist- 10, LICA Specialist-11, NOC, NOD, P3, P4 and above)
Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.
Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.
Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).
Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.
Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.
Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.
Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.
Education/Experience/Language requirements
a)
Education and minimum years of Experience
...
a)
Education and minimum years of Experience
Advanced University Degree (Master's Degree or equivalent) in Social Sciences, Business Administration, Project Management, or related field with a minimum of seven (7) years of relevant experience is
required; OR
First-level University Degree (Bachelor's Degree or equivalent) in Social Sciences, Business Administration, Project Management, or related field with a minimum of nine (9) years of relevant experience; OR
Military experience with a minimum of thirteen (13) years of relevant experience
in project management and operations (Military and/or Humanitarian Mine Action).
b) Experience
Relevant experience is defined as progressively responsible experience in project management supporting operations in military, humanitarian, conflict, post-conflict, or development context, with public or private sector organizations
Within relevant experience, a minimum of two (2) years' experience in International Mine Action Standards and the Information Management System (IMSMA) for Mine Action is required
Experience in explosive threat mitigation including implementation of safety procedures is required
Regarding project development and management, experience in monitoring, evaluations, quality assurance and networking is highly desired
Explosive Ordinance Disposal (EOD) qualifications is desired.
c) Certifications
PRINCE2 Foundation is required
PRINCE2 Practitioner is desired
d) Language
Fluency in English (speaking, writing and
reading) is required.
Knowledge of another UN official language is desired.
Contract type, level and duration
Contract type: (staff) Fixed Term Appointment
Contract level: P4 (ICS-11)&nb...
Contract type: (staff) Fixed Term Appointment
Contract level: P4 (ICS-11)
Contract duration: One year initially, renewable subject to satisfactory performance and funding availability
For more details about United Nations staff contracts, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/UN-Staff-Contracts.aspx
Additional Considerations
Please note that the closing date is midnight Copenhagen time
Applications ...
Please note that the closing date is midnight Copenhagen time
Applications received after the closing date will not be considered.
Only those candidates that are short-listed for interviews will be notified.
Qualified female candidates are strongly encouraged to apply.
Work life harmonization - UNOPS values its people and recognizes the importance of balancing professional and personal demands. We have a progressive policy on work-life harmonization and offer several flexible working options. This policy applies to UNOPS personnel on all contract types
For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post
The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.
It is the policy of UNOPS to conduct background checks on all potential recruits/interns.
Recruitment/internship in UNOPS is contingent on the results of such checks.
Background Information - UNOPS
UNOPS supports the
successful implementation of its partners’ peac...
UNOPS supports the
successful implementation of its partners’ peacebuilding, humanitarian and
development projects around the world. Our mission is to serve people in need
by expanding the ability of the United Nations, governments and other partners
to manage projects, infrastructure and procurement in a sustainable and
efficient manner.
Working in some of
the world’s most challenging environments, our vision is to advance sustainable
implementation practices, always satisfying or surpassing our partners’
expectations.
With over 7,000
personnel spread across 80 countries, UNOPS offers its partners the logistical,
technical and management knowledge they need, wherever they need it.
A flexible
structure and global reach means that we can quickly respond to our partners'
needs, while offering the benefits of economies of scale.