Employer: SOS International LLC (SOSi)
Location : Overseas - Iraq
** THIS POSITION IS CONTINGENT UPON CONTRACT AWARD **
SOS International LLC (SOSi) is seeking a Security Assistance Personnel to provide operations support to the Office of Security Cooperation - Iraq (OSC-I).
ESSENTIAL JOB DUTIES
• Primary responsibility is with document / correspondence management as the lead administrator and operator for the Correspondence and Translation Tracking System (CATTS)
• Serves as CATTS database manager, custodian, and instructor
o Solely responsible to enter new foreign military sales documentation/correspondence into CATTS.
• Advises supervisor, Director’s Action Group, appropriate functional team lead and case managers of receipt and input of new foreign military sales documentation/correspondence
• Responsible to keep all foreign military sales correspondence letterhead accurate and up-to-date
• Responsible to ensure all foreign military sales correspondence is correct, error-free and signed by appropriate leadership
• Prepares documents for expedited delivery or special mail handling, supply orders, and purchase requests
• Organizes and maintains all administrative files
• Maintains all administrative, subject, country, and miscellaneous paper and online files as directed by supervisor
• Reviews office procedures and recommends changes to improve the efficiency and effectiveness of office operations
• Creates and maintains calendars for the office and schedules appointments, meetings, and other activities
• Receives visitors and answers, screens, refers, and returns telephone calls
• Provides routine information and assistance as required in support of Security Assistance case development and management
• Provides distinguished visitor coordination, support, and protocol
• Establishes and maintains liaison with counterparts in other Office of Security Cooperation-Iraq organizational elements to include the Commanders Initiative Group, Directors Action Group, and functional team leaders to exchange information on administrative and office management support matters
• Provides travel support to principle leadership to include itinerary planning, procurement of lodging and travel reservations, support to file travel vouchers in the Defense Travel System (DTS)
• Provides support to planning, execution, action items, and reporting on meetings as required; to include agenda preparation, reproduction of meeting materials, note-taking and meeting minutes. In coordination with embassy Regional Security Officers, coordinates and plans travel of Security Assistance personnel within the International Zone and the Red Zone
MINIMUM REQUIREMENTS
• Previous executive administrative support
• Previous foreign military sales administrative support
• Previous experience supporting military and diplomatic missions in Iraq
• Requires at least a high school diploma; Bachelor’s degree preferred
• Must be proficient in all Microsoft Office products
• Must possess a US Secret clearance
ADDITIONAL INFORMATION
WORK ENVIRONMENT
• Living and working conditions at assignment location could be remote and uncomfortable
• Long hours, exposure to weather and hazardous conditions
• Personnel should be aware of moving on short notice and under adverse conditions
Location : Overseas - Iraq
** THIS POSITION IS CONTINGENT UPON CONTRACT AWARD **
SOS International LLC (SOSi) is seeking a Security Assistance Personnel to provide operations support to the Office of Security Cooperation - Iraq (OSC-I).
ESSENTIAL JOB DUTIES
• Primary responsibility is with document / correspondence management as the lead administrator and operator for the Correspondence and Translation Tracking System (CATTS)
• Serves as CATTS database manager, custodian, and instructor
o Solely responsible to enter new foreign military sales documentation/correspondence into CATTS.
• Advises supervisor, Director’s Action Group, appropriate functional team lead and case managers of receipt and input of new foreign military sales documentation/correspondence
• Responsible to keep all foreign military sales correspondence letterhead accurate and up-to-date
• Responsible to ensure all foreign military sales correspondence is correct, error-free and signed by appropriate leadership
• Prepares documents for expedited delivery or special mail handling, supply orders, and purchase requests
• Organizes and maintains all administrative files
• Maintains all administrative, subject, country, and miscellaneous paper and online files as directed by supervisor
• Reviews office procedures and recommends changes to improve the efficiency and effectiveness of office operations
• Creates and maintains calendars for the office and schedules appointments, meetings, and other activities
• Receives visitors and answers, screens, refers, and returns telephone calls
• Provides routine information and assistance as required in support of Security Assistance case development and management
• Provides distinguished visitor coordination, support, and protocol
• Establishes and maintains liaison with counterparts in other Office of Security Cooperation-Iraq organizational elements to include the Commanders Initiative Group, Directors Action Group, and functional team leaders to exchange information on administrative and office management support matters
• Provides travel support to principle leadership to include itinerary planning, procurement of lodging and travel reservations, support to file travel vouchers in the Defense Travel System (DTS)
• Provides support to planning, execution, action items, and reporting on meetings as required; to include agenda preparation, reproduction of meeting materials, note-taking and meeting minutes. In coordination with embassy Regional Security Officers, coordinates and plans travel of Security Assistance personnel within the International Zone and the Red Zone
MINIMUM REQUIREMENTS
• Previous executive administrative support
• Previous foreign military sales administrative support
• Previous experience supporting military and diplomatic missions in Iraq
• Requires at least a high school diploma; Bachelor’s degree preferred
• Must be proficient in all Microsoft Office products
• Must possess a US Secret clearance
ADDITIONAL INFORMATION
WORK ENVIRONMENT
• Living and working conditions at assignment location could be remote and uncomfortable
• Long hours, exposure to weather and hazardous conditions
• Personnel should be aware of moving on short notice and under adverse conditions