UNDP 
Suva, Fiji
Grade: P3
Vacancy Type : FTA International
Contract Duration: 1 Year with possibility for extension
Background
The United Nations Development Programme is the global development network of the United Nations system and is working in 177 countries, with its Headquarters based in New York. The Bureau for Management Services (BMS) is the central Bureau tasked with the development of corporate strategies, policies, tools and systems in key cross-cutting management areas. Drawing on sound analytics and a risk-management approach, BMS supports the achievement of development results through management advice, innovative business solutions, and other corporate services in line with international best practices and evolving needs and expectations of development partners.
In support of UNDP’s current Strategic Plan, the Service Delivery Model adopted by BMS aims to provide more integrated, effective, and customer focused services. To this end, it delivers improved management services as well as promotes continuous improvements in efficiency and productivity in the areas of Legal Support, Procurement Oversight, Information Management and Technology, Consolidated Transactions, Sourcing and Operations, and Security.
Reporting to the Regional Security Advisor, the Sub-Regional Security Specialist (SRSS) will provide security support to UNDP Regional Bureau, Regional Centres, regional programmes and UNDP offices as and when required. S/he will focus on providing security advice to UNDP Resident Representatives/Country Directors, Deputy Resident Representatives/Deputy Country Directors and operations managers. Through a keen understanding of the UN and UNDP security policy, its interpretation, and the application of security best practices, s/he ensures that security enables safe UNDP programme delivery and activities. S/he will carry out the activities listed below to facilitate the safety and security of UNDP personnel within the context of UNDP’s development role, while dovetailing with and respecting UNDSS’ mandate and role, and working within the UN and UNDP security policy and accountability framework.
The SRSS will provide security coverage of a portfolio of country offices focused as priority to countries at risk or in high security level with significant programmatic activity. The SRSS will also be the first line of UNDP security crisis response in their area of responsibility as directed by the Regional Security Advisor and Security Office (SO). Changes to this security coverage plan will be discussed with the Regional Bureau, but approved by the RSA with SO concurrence.
In terms of functional matters related to UNDP security, the SRSS will report to the UNDP Security Office through his/ her supervisor. At Headquarters level, UNDP BMS/OOLTS/Security Office (SO) will, through the RSA, provide policy and technical advice to the UNDP SRSS regarding the safety and security of UNDP personnel, eligible family members, property and operations within the context of UNDP’s development role, while merging with and respecting UNDSS’s mandate and role, and working within the UN and UNDP security policy and framework. The SRSS will, in consultation with the CO Management at the duty station in the designated area of responsibility, respond to requests to perform UN system related security tasks.
Duties and Responsibilities
Summary of Key Functions:
Enabling Programming through Security Risk Management as practiced in the United Nations Security Management System.
Security Planning and security inputs into Business Continuity planning.
Minimum Operating Security Standards and Residential Security Measures.
Information Management and Sharing of Knowledge.
Resource Management and Mobilization.
Enabling Programming through Security Risk Management
Provide security policy guidance and security management support to the Country Directors and management teams of UNDP offices within the designated area of responsibility (AOR), enabling effective programme planning, implementation and delivery within the framework of all UN security policies and procedures.
Ensure the mainstreaming of security into all levels of programme design, implementation and delivery through the substantive monitoring of ongoing and future projects and programmes providing innovative and proactive support, direction and solutions where required.
Review the impact of current as well as future potential security factors and trends on UNDP planning, programme design and delivery, as well as the possible impact that programme design might have on the stability and security, ensuring that possible support needs are identified and improvements are implemented.
Liaise and coordinate activities of partner organizations and counterparts in the planning, preparation and execution of missions, ensuring the safety and security of UNDP staff as the highest priority.
Protect and minimize the risk to UNDP staff, project personnel, property and operations in all locations and at the same time enabling UNDP programme delivery throughout.
Maintain a security network of international and national personnel.
Monitor Country Offices’ ability to ensure effective common services are being provided to the security machinery in-country and assist them as required (budget, local staffing, procurement, communications equipment & maintenance, physical security measures, UN House aspects, etc.)
Security Planning and security inputs into Business Continuity planning:
Work closely with UNDSS to ensure that UNDP procedures conform to the UN security framework.
Provide inputs and assist UNDSS in establishing, maintaining and updating the country specific security plans and contingency plans in accordance with the UN Security Policy Manual (SPM) and Security Operations Manual (SOM).
Ensure that all UNDP personnel are included in the Security Plan of the respective duty stations being prepared by UNDSS.
Update the UNDP component within country-specific security plans and contingency plans in coordination with UNDSS.
Provide security inputs into functional business continuity plans for UNDP offices, in accordance with the UNCT business continuity plan.
Minimum Operating Security Standards and Residential Security Measures:
Support the UNDP offices in ensuring that UNDP premises and international staff residences are MOSS and RSM compliant. Oversight of UNDP personnel and equipment for MOSS compliance.
Conduct security compliance evaluations for UNDP offices and programmes within the designated area of responsibility. Assess the levels of compliance of UNDP with UN security planning and UNDPs implementation of requirements and determine what support BMS/SO might provide, in cooperation with UNDSS;
Ensure that UNDP personnel are provided with; and proficient in the use of, safety and security equipment, including communications equipment, vehicle emergency equipment, maritime travel safety equipment and personal security safeguards required for work in the field.
Establish internal communication systems and ensure UNDP communications are integrated into the appropriate UN Security Emergency Communications System.
Provide advice on selection and procurement of appropriate equipment for security (vehicles, telecommunications equipment, etc.).
Provide advice on the security of transportation, including maritime travel, and logistics;
Coordinate with DSS 24-hour response to all security related incidents involving UNDP staff and eligible family members.
In coordination with UNDSS, and on behalf of the CD and SFP, ensure appropriate professional liaison with local authorities responsible for security, law and order, counterparts in diplomatic missions and municipal/civic/religious and traditional leaders.
Conduct periodic appropriate security assessments of UNDP premises and equipment and advice on shortfalls in security preparedness with recommended improvements and solutions for UNDP offices in the designated area of responsibility; including ensuring physical security measures in accordance with framework of the UNSMS Premises policy.
Represent UNDP security interests in any common premises that UNDP occupies ensuring that staff safety and security are primary considerations.
Information Management and Sharing of Knowledge
Collect, perform required analysis and disseminate security centric information pertaining to the designated area of responsibility. Promote information exchanges with UNDSS, as well as other agencies and organizations, to enhance coordination and implementation of security management arrangements. Monitor international events and information sources in order to assess their security-related trends and implications on UNDP operations and personnel. Ensure that analysis of major events are highlighted to the RSA, Security Office and regional and local UNDP office management.
Ensure that UNDP programme personnel are provided with situation reports and other appropriate security-related information generated by UNDSS in a timely and efficient manner.
Where required and in coordination with UNDSS, establish good relationships with national law enforcement, military and civil intelligence authorities, counterparts in the Diplomatic Missions and municipal/civic/traditional leaders within the designated area of responsibility.
Encourage an exchange of information relative to risk management for UNDP programme implementation.
Participate in inter-agency security coordination efforts.
On special request and in coordination with UNDP HQ, assist in the conduct of preliminary investigations in cases of breach of the UN code of conduct by UNDP staff.
Provide ongoing mentoring to and coordinate appropriate security training for security personnel in the region
In coordination with UNDSS, provide orientation and training to international and national staff members on security guidelines, communication procedures, travel precautions, emergency procedures and existing restrictions in movement.
Contribute to knowledge networks and communities of practice.
Resources Management and Mobilization:
Support mainstreaming of security costs. Monitors that all projects/programmes contribute resources to implementation of security measures.
Liaise with UNDP Offices to enable the completion and management of security annual work plans and related budgets.
Monitor that allotted UN Mandated Security Measures (UNMSM) funds are budgeted in ATLAS in a timely manner.
Support Country Office Management and Project Management in ensuring that the security cost of doing business is included in all appeals and project descriptions for UNDP Offices in the designated area of responsibility.
Where appropriate, participate in the drafting of CAP and CAP reviews, to be presented to donors, as well as provide inputs to donor reports.
Assist in the performance evaluation of the private contractors, suppliers and consultants providing security services to UNDP offices, as required.
Participate in the assessment processes for locally-recruited staff assigned to the security functions, and, in collaboration with the HR unit, ensures that recommended candidates meet all qualifications.
Serve as Regional Security Advisor ad interim, as and when required.
Competencies
Innovation
Ability to make new and useful ideas work
Adept with complex concepts
Creates new and relevant ideas and leads others to implement them
Provides authoritative advice to decision makers
Challenges convention purposefully
Critically assesses established methods
Leadership
Ability to persuade others to follow
Creates excitement for work through demonstrated excellence
Generates individual commitment, excitement and excellence
Creates opportunities for team to learn and take on new responsibilities
Actively shares experience and knowledge
People Management
Ability to improve performance and satisfaction
Ability to improve performance and satisfaction
Motivates excellence and engagement
Expands team substantive capacity
Models independent thinking and action
Raises standards, motivates excellence
Coaches team members to appropriately share knowledge across teams
Addresses conflicts in a timely, sensitive manner; escalates to leadership when appropriate
Expands team engagement
Communication
Ability to listen, adapt, persuade and transform
Advocates, able to change mind of self, peers and partners
Persuades others to embrace new ideas, even when controversial
Empathizes with client perspectives and needs
Prepares and presents authoritative advice
Represents team in formal settings
Expands expertise of team through sharing expertise
Delivery
Ability to get things done
Creates new standards of work
Accepts responsibility for the outcomes of programme delivery
Creates new and better services
Creates an environment that fosters excitement for work
Sets strategic goals and builds the means to achieve
Primary
Security & Safety (General)
Knowledge of the UN Security Management System (UNSMS) and UNDP's role in addressing security issues.
Security Advisory and Coordination Services
Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities.
Security Advisory and Coordination Services
Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities.
Security Policy Management
Knowledge of security policy concepts and ability to apply to strategic and/or practical situations.
Security Information Management
Analytical capabilities to process diverse security information and develop recommendations.
Security Incident Management & Monitoring
Ability to provide adequate response to security incidents and events.
Security Event Management & Monitoring
Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities.
Security Testing and Pro-active Enhancement
Ability to design and implement meaningful security testing and agility to create pro-active enhancements.
Required Skills and Experience
Education:
Advanced University Degree (Master’s degree or equivalent) in Disaster or Emergency Management, Political Science, Military Science, Public Administration, Law Enforcement, Law or related fields. A first level university degree, in combination with relevant experience may be accepted in lieu of the advanced university degree.
Formal training in security risk management.
Experience:
A minimum of 5 years of risk management or security experience gained in an operational environment in public or private service in such areas as national security, military or police service or in a corporate environment together with substantial leadership experience (7 years in a relevant security field if applicant has a Bachelor Degree). International experience, or experience in UN peace keeping, or in the UN security management system is required.
Previous experience of working in a conflict/post-conflict or crisis environment is an asset.
Knowledge of UNDP business, operations and programming cycle is desirable.
Language Requirements:
Fluency in written and spoken English is required. Working knowledge of another official UN language is an asset.
Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
Suva, FijiGrade: P3
Vacancy Type : FTA International
Contract Duration: 1 Year with possibility for extension
Background
The United Nations Development Programme is the global development network of the United Nations system and is working in 177 countries, with its Headquarters based in New York. The Bureau for Management Services (BMS) is the central Bureau tasked with the development of corporate strategies, policies, tools and systems in key cross-cutting management areas. Drawing on sound analytics and a risk-management approach, BMS supports the achievement of development results through management advice, innovative business solutions, and other corporate services in line with international best practices and evolving needs and expectations of development partners.
In support of UNDP’s current Strategic Plan, the Service Delivery Model adopted by BMS aims to provide more integrated, effective, and customer focused services. To this end, it delivers improved management services as well as promotes continuous improvements in efficiency and productivity in the areas of Legal Support, Procurement Oversight, Information Management and Technology, Consolidated Transactions, Sourcing and Operations, and Security.
Reporting to the Regional Security Advisor, the Sub-Regional Security Specialist (SRSS) will provide security support to UNDP Regional Bureau, Regional Centres, regional programmes and UNDP offices as and when required. S/he will focus on providing security advice to UNDP Resident Representatives/Country Directors, Deputy Resident Representatives/Deputy Country Directors and operations managers. Through a keen understanding of the UN and UNDP security policy, its interpretation, and the application of security best practices, s/he ensures that security enables safe UNDP programme delivery and activities. S/he will carry out the activities listed below to facilitate the safety and security of UNDP personnel within the context of UNDP’s development role, while dovetailing with and respecting UNDSS’ mandate and role, and working within the UN and UNDP security policy and accountability framework.
The SRSS will provide security coverage of a portfolio of country offices focused as priority to countries at risk or in high security level with significant programmatic activity. The SRSS will also be the first line of UNDP security crisis response in their area of responsibility as directed by the Regional Security Advisor and Security Office (SO). Changes to this security coverage plan will be discussed with the Regional Bureau, but approved by the RSA with SO concurrence.
In terms of functional matters related to UNDP security, the SRSS will report to the UNDP Security Office through his/ her supervisor. At Headquarters level, UNDP BMS/OOLTS/Security Office (SO) will, through the RSA, provide policy and technical advice to the UNDP SRSS regarding the safety and security of UNDP personnel, eligible family members, property and operations within the context of UNDP’s development role, while merging with and respecting UNDSS’s mandate and role, and working within the UN and UNDP security policy and framework. The SRSS will, in consultation with the CO Management at the duty station in the designated area of responsibility, respond to requests to perform UN system related security tasks.
Duties and Responsibilities
Summary of Key Functions:
Enabling Programming through Security Risk Management as practiced in the United Nations Security Management System.
Security Planning and security inputs into Business Continuity planning.
Minimum Operating Security Standards and Residential Security Measures.
Information Management and Sharing of Knowledge.
Resource Management and Mobilization.
Enabling Programming through Security Risk Management
Provide security policy guidance and security management support to the Country Directors and management teams of UNDP offices within the designated area of responsibility (AOR), enabling effective programme planning, implementation and delivery within the framework of all UN security policies and procedures.
Ensure the mainstreaming of security into all levels of programme design, implementation and delivery through the substantive monitoring of ongoing and future projects and programmes providing innovative and proactive support, direction and solutions where required.
Review the impact of current as well as future potential security factors and trends on UNDP planning, programme design and delivery, as well as the possible impact that programme design might have on the stability and security, ensuring that possible support needs are identified and improvements are implemented.
Liaise and coordinate activities of partner organizations and counterparts in the planning, preparation and execution of missions, ensuring the safety and security of UNDP staff as the highest priority.
Protect and minimize the risk to UNDP staff, project personnel, property and operations in all locations and at the same time enabling UNDP programme delivery throughout.
Maintain a security network of international and national personnel.
Monitor Country Offices’ ability to ensure effective common services are being provided to the security machinery in-country and assist them as required (budget, local staffing, procurement, communications equipment & maintenance, physical security measures, UN House aspects, etc.)
Security Planning and security inputs into Business Continuity planning:
Work closely with UNDSS to ensure that UNDP procedures conform to the UN security framework.
Provide inputs and assist UNDSS in establishing, maintaining and updating the country specific security plans and contingency plans in accordance with the UN Security Policy Manual (SPM) and Security Operations Manual (SOM).
Ensure that all UNDP personnel are included in the Security Plan of the respective duty stations being prepared by UNDSS.
Update the UNDP component within country-specific security plans and contingency plans in coordination with UNDSS.
Provide security inputs into functional business continuity plans for UNDP offices, in accordance with the UNCT business continuity plan.
Minimum Operating Security Standards and Residential Security Measures:
Support the UNDP offices in ensuring that UNDP premises and international staff residences are MOSS and RSM compliant. Oversight of UNDP personnel and equipment for MOSS compliance.
Conduct security compliance evaluations for UNDP offices and programmes within the designated area of responsibility. Assess the levels of compliance of UNDP with UN security planning and UNDPs implementation of requirements and determine what support BMS/SO might provide, in cooperation with UNDSS;
Ensure that UNDP personnel are provided with; and proficient in the use of, safety and security equipment, including communications equipment, vehicle emergency equipment, maritime travel safety equipment and personal security safeguards required for work in the field.
Establish internal communication systems and ensure UNDP communications are integrated into the appropriate UN Security Emergency Communications System.
Provide advice on selection and procurement of appropriate equipment for security (vehicles, telecommunications equipment, etc.).
Provide advice on the security of transportation, including maritime travel, and logistics;
Coordinate with DSS 24-hour response to all security related incidents involving UNDP staff and eligible family members.
In coordination with UNDSS, and on behalf of the CD and SFP, ensure appropriate professional liaison with local authorities responsible for security, law and order, counterparts in diplomatic missions and municipal/civic/religious and traditional leaders.
Conduct periodic appropriate security assessments of UNDP premises and equipment and advice on shortfalls in security preparedness with recommended improvements and solutions for UNDP offices in the designated area of responsibility; including ensuring physical security measures in accordance with framework of the UNSMS Premises policy.
Represent UNDP security interests in any common premises that UNDP occupies ensuring that staff safety and security are primary considerations.
Information Management and Sharing of Knowledge
Collect, perform required analysis and disseminate security centric information pertaining to the designated area of responsibility. Promote information exchanges with UNDSS, as well as other agencies and organizations, to enhance coordination and implementation of security management arrangements. Monitor international events and information sources in order to assess their security-related trends and implications on UNDP operations and personnel. Ensure that analysis of major events are highlighted to the RSA, Security Office and regional and local UNDP office management.
Ensure that UNDP programme personnel are provided with situation reports and other appropriate security-related information generated by UNDSS in a timely and efficient manner.
Where required and in coordination with UNDSS, establish good relationships with national law enforcement, military and civil intelligence authorities, counterparts in the Diplomatic Missions and municipal/civic/traditional leaders within the designated area of responsibility.
Encourage an exchange of information relative to risk management for UNDP programme implementation.
Participate in inter-agency security coordination efforts.
On special request and in coordination with UNDP HQ, assist in the conduct of preliminary investigations in cases of breach of the UN code of conduct by UNDP staff.
Provide ongoing mentoring to and coordinate appropriate security training for security personnel in the region
In coordination with UNDSS, provide orientation and training to international and national staff members on security guidelines, communication procedures, travel precautions, emergency procedures and existing restrictions in movement.
Contribute to knowledge networks and communities of practice.
Resources Management and Mobilization:
Support mainstreaming of security costs. Monitors that all projects/programmes contribute resources to implementation of security measures.
Liaise with UNDP Offices to enable the completion and management of security annual work plans and related budgets.
Monitor that allotted UN Mandated Security Measures (UNMSM) funds are budgeted in ATLAS in a timely manner.
Support Country Office Management and Project Management in ensuring that the security cost of doing business is included in all appeals and project descriptions for UNDP Offices in the designated area of responsibility.
Where appropriate, participate in the drafting of CAP and CAP reviews, to be presented to donors, as well as provide inputs to donor reports.
Assist in the performance evaluation of the private contractors, suppliers and consultants providing security services to UNDP offices, as required.
Participate in the assessment processes for locally-recruited staff assigned to the security functions, and, in collaboration with the HR unit, ensures that recommended candidates meet all qualifications.
Serve as Regional Security Advisor ad interim, as and when required.
Competencies
Innovation
Ability to make new and useful ideas work
Adept with complex concepts
Creates new and relevant ideas and leads others to implement them
Provides authoritative advice to decision makers
Challenges convention purposefully
Critically assesses established methods
Leadership
Ability to persuade others to follow
Creates excitement for work through demonstrated excellence
Generates individual commitment, excitement and excellence
Creates opportunities for team to learn and take on new responsibilities
Actively shares experience and knowledge
People Management
Ability to improve performance and satisfaction
Ability to improve performance and satisfaction
Motivates excellence and engagement
Expands team substantive capacity
Models independent thinking and action
Raises standards, motivates excellence
Coaches team members to appropriately share knowledge across teams
Addresses conflicts in a timely, sensitive manner; escalates to leadership when appropriate
Expands team engagement
Communication
Ability to listen, adapt, persuade and transform
Advocates, able to change mind of self, peers and partners
Persuades others to embrace new ideas, even when controversial
Empathizes with client perspectives and needs
Prepares and presents authoritative advice
Represents team in formal settings
Expands expertise of team through sharing expertise
Delivery
Ability to get things done
Creates new standards of work
Accepts responsibility for the outcomes of programme delivery
Creates new and better services
Creates an environment that fosters excitement for work
Sets strategic goals and builds the means to achieve
Primary
Security & Safety (General)
Knowledge of the UN Security Management System (UNSMS) and UNDP's role in addressing security issues.
Security Advisory and Coordination Services
Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities.
Security Advisory and Coordination Services
Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities.
Security Policy Management
Knowledge of security policy concepts and ability to apply to strategic and/or practical situations.
Security Information Management
Analytical capabilities to process diverse security information and develop recommendations.
Security Incident Management & Monitoring
Ability to provide adequate response to security incidents and events.
Security Event Management & Monitoring
Ability to provide with authoritative advice and guidance on security management, plan and coordinate security activities.
Security Testing and Pro-active Enhancement
Ability to design and implement meaningful security testing and agility to create pro-active enhancements.
Required Skills and Experience
Education:
Advanced University Degree (Master’s degree or equivalent) in Disaster or Emergency Management, Political Science, Military Science, Public Administration, Law Enforcement, Law or related fields. A first level university degree, in combination with relevant experience may be accepted in lieu of the advanced university degree.
Formal training in security risk management.
Experience:
A minimum of 5 years of risk management or security experience gained in an operational environment in public or private service in such areas as national security, military or police service or in a corporate environment together with substantial leadership experience (7 years in a relevant security field if applicant has a Bachelor Degree). International experience, or experience in UN peace keeping, or in the UN security management system is required.
Previous experience of working in a conflict/post-conflict or crisis environment is an asset.
Knowledge of UNDP business, operations and programming cycle is desirable.
Language Requirements:
Fluency in written and spoken English is required. Working knowledge of another official UN language is an asset.
Disclaimer
Important information for US Permanent Residents ('Green Card' holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.