Requirements The Enterprise & Mission Solutions Business Unit currently has an opening for an Administrative Support Specialist. As an Administrative Support Specialist, the successful candidate will perform a wide range of duties, such as performing office administration, support calendars, phones, and email. Maintains a schedule of appointments for a manager or office. Monitors e-mail and telephones of manager's or office members. Answers routine telephone calls, direct calls or takes messages. Documents and correspondences. Drafts, proofreads, and edits, routine correspondences. Produces other documents such as instructions, spreadsheets, presentations, and reports. Filing and information management. Maintains tracking records and filing systems. Serves as a recorder or back-up for time and attendance (PAM) accountings for the area of assignment. Maintains and updates databases or spreadsheets. Performs data input, data
collection and research; retrieves information or documents from databases and the Internet. Serves as a focal point for response to queries regarding local in-house and Agency-wide administrative databases. Office management. Assists in the planning, scheduling, organizing, and execution of meetings, conferences, and off-sites. Participates in meetings and events: may serve as recorder or working member of group, and may brief or present administrative support related information. Prepares travel arrangements for unit managers and others. Greets and/or escorts visitors and guests. Opens, sorts and distributes incoming U.S. mail, and faxes. Implements new administrative support processes. Passes and receives clearances and prepares access lists. Orders supplies and arranges for the repair of office equipment. Issues equipment, records, receipts, or supplies. Establishes administrative contacts and professional relationships for networking and liaison across the Agency. Ensures that management, co-workers, customers, and stakeholders are informed on pertinent matters. Responds on a daily basis to staff's needs and to customers' questions and inquiries. An administrative specialist that could take care of all the SOP's/TTP's, Appointment letters, documentation, and physical SECURITY items. To include, access lists, JPAS, Badging, etc Work is performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. Depending upon the nature of the assignment, the position may require shift work and/or occasional local, domestic, or foreign travel. Submits and tracks all visa applications with local Base Support Office and Bahraini Immigration. The position may require lifting or carrying equipment averaging 50 lbs. REQUIRED EDUCATION/EXPERIENCE: High School diploma or GED equivalent is required. Six months of prior administrative support or comparable experience, preferably in a military office environment; applicable vocational education may be substituted for work experience. Military experience is a plus. This position requires basic knowledge, skills and ability. . Basic knowledge of Agency organizational structure, rules, regulations, and policies . Some knowledge of current practices associated with filing and tracking systems . Basic skill in the use of MS Office . Basic interpersonal skills to establish and maintain effective working relationships . Basic skills to learn and perform routine tasks . Basic skills to operate general office equipment and conduct internal transactional applications . Ability to adapt to changing work requirements and priorities that may require overtime or extended hours . Ability to be discreet and maintain confidentiality . Ability to communicate orally and in writing, in a clear and concise manner . Ability to participate productively as a contributing member in a team environment . Ability to apply basic customer services skills sufficient to support customer relations and respond to customers' questions and/or concerns. SAIC is a FORTUNE 500® scientific, engineering, and technology applications company that uses its deep domain knowledge to solve problems of vital importance to the nation and the world, in national SECURITY, energy and the environment, critical infrastructure, and health. For more information, visit www.saic.com. SAIC: From Science to Solutions®
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collection and research; retrieves information or documents from databases and the Internet. Serves as a focal point for response to queries regarding local in-house and Agency-wide administrative databases. Office management. Assists in the planning, scheduling, organizing, and execution of meetings, conferences, and off-sites. Participates in meetings and events: may serve as recorder or working member of group, and may brief or present administrative support related information. Prepares travel arrangements for unit managers and others. Greets and/or escorts visitors and guests. Opens, sorts and distributes incoming U.S. mail, and faxes. Implements new administrative support processes. Passes and receives clearances and prepares access lists. Orders supplies and arranges for the repair of office equipment. Issues equipment, records, receipts, or supplies. Establishes administrative contacts and professional relationships for networking and liaison across the Agency. Ensures that management, co-workers, customers, and stakeholders are informed on pertinent matters. Responds on a daily basis to staff's needs and to customers' questions and inquiries. An administrative specialist that could take care of all the SOP's/TTP's, Appointment letters, documentation, and physical SECURITY items. To include, access lists, JPAS, Badging, etc Work is performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. Depending upon the nature of the assignment, the position may require shift work and/or occasional local, domestic, or foreign travel. Submits and tracks all visa applications with local Base Support Office and Bahraini Immigration. The position may require lifting or carrying equipment averaging 50 lbs. REQUIRED EDUCATION/EXPERIENCE: High School diploma or GED equivalent is required. Six months of prior administrative support or comparable experience, preferably in a military office environment; applicable vocational education may be substituted for work experience. Military experience is a plus. This position requires basic knowledge, skills and ability. . Basic knowledge of Agency organizational structure, rules, regulations, and policies . Some knowledge of current practices associated with filing and tracking systems . Basic skill in the use of MS Office . Basic interpersonal skills to establish and maintain effective working relationships . Basic skills to learn and perform routine tasks . Basic skills to operate general office equipment and conduct internal transactional applications . Ability to adapt to changing work requirements and priorities that may require overtime or extended hours . Ability to be discreet and maintain confidentiality . Ability to communicate orally and in writing, in a clear and concise manner . Ability to participate productively as a contributing member in a team environment . Ability to apply basic customer services skills sufficient to support customer relations and respond to customers' questions and/or concerns. SAIC is a FORTUNE 500® scientific, engineering, and technology applications company that uses its deep domain knowledge to solve problems of vital importance to the nation and the world, in national SECURITY, energy and the environment, critical infrastructure, and health. For more information, visit www.saic.com. SAIC: From Science to Solutions®
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