Employer: Vanquish World Wide LLC
**Must have an active Final Secret Security Clearance.**
Location: Baghdad
*This position is contingent upon contract award within the upcoming months.
Summary
The Security Specialists primary responsibility is in the area of document/correspondence management as lead administrator and operator for the Correspondence and Translation Tracking System (CATTS).
Serves as CATTS database manager, custodian, and instructor. Solely responsible to enter new foreign military sales documentation/correspondence into CATTS.
Advises
supervisor, Directors Action Group, appropriate functional team lead and case managers of receipt and input of new foreign military sales documentation/correspondence. Responsible to keep all foreign military sales correspondence letterhead accurate and up-to-date. Responsible to ensure all foreign military sales correspondence is correct, error-free and signed by appropriate leadership. Prepares documents for expedited delivery or special mail handling, supply orders, and purchase requests. Organizes and maintains all administrative files. Maintains all administrative, subject, country, and miscellaneous paper and online files as directed by supervisor. Reviews office procedures and recommends changes to improve the efficiency and effectiveness of office operations. Creates and maintains calendars for the office and schedules appointments, meetings, and other activities.
Receives
visitors and answers, screens, refers, and returns telephone calls. Provides routine information and assistance as required in support of Security Assistance case development and management. Provides distinguished visitor coordination, support, and protocol.
Establishes
and maintains liaison with counterparts in other Office of Security Cooperation-Iraq organizational elements to include the Commanders Initiative Group, Directors Action Group, and functional team leaders to exchange information on administrative and office management support matters.
Provides
travel support to principle leadership to include itinerary planning, procurement of lodging and travel reservations, support to file travel vouchers in the Defense Travel System (DTS). Provides support to planning, execution, action items, and reporting on meetings as required; to include agenda preparation, reproduction of meeting materials, note-taking and meeting minutes. In coordination with embassy Regional Security Officers, coordinates and plans travel of Security Assistance personnel within the International Zone and the Red Zone.
All other duties as assigned.
Requirements
High School diploma or equivalent required, Bachelors degree desired.
Must be proficient in Microsoft Office suite.
Must complete annual DoD Information Assurance Training for access to DoD computer systems.
On-the job- training will be required for CATTS, but must be familiar with Microsoft SharePoint® and Microsoft Access ® as CATTS is built in SharePoint and the archives are in Access.
Previous
executive administrative support is desired.
Previous foreign military sales administrative support is highly desired.
Previous supporting military mission in Iraq is strongly desired.
*This position is contingent upon contract award within the upcoming months.
Summary
The Security Specialists primary responsibility is in the area of document/correspondence management as lead administrator and operator for the Correspondence and Translation Tracking System (CATTS).
Serves as CATTS database manager, custodian, and instructor. Solely responsible to enter new foreign military sales documentation/correspondence into CATTS.
Advises
supervisor, Directors Action Group, appropriate functional team lead and case managers of receipt and input of new foreign military sales documentation/correspondence. Responsible to keep all foreign military sales correspondence letterhead accurate and up-to-date. Responsible to ensure all foreign military sales correspondence is correct, error-free and signed by appropriate leadership. Prepares documents for expedited delivery or special mail handling, supply orders, and purchase requests. Organizes and maintains all administrative files. Maintains all administrative, subject, country, and miscellaneous paper and online files as directed by supervisor. Reviews office procedures and recommends changes to improve the efficiency and effectiveness of office operations. Creates and maintains calendars for the office and schedules appointments, meetings, and other activities.
Receives
visitors and answers, screens, refers, and returns telephone calls. Provides routine information and assistance as required in support of Security Assistance case development and management. Provides distinguished visitor coordination, support, and protocol.
Establishes
and maintains liaison with counterparts in other Office of Security Cooperation-Iraq organizational elements to include the Commanders Initiative Group, Directors Action Group, and functional team leaders to exchange information on administrative and office management support matters.
Provides
travel support to principle leadership to include itinerary planning, procurement of lodging and travel reservations, support to file travel vouchers in the Defense Travel System (DTS). Provides support to planning, execution, action items, and reporting on meetings as required; to include agenda preparation, reproduction of meeting materials, note-taking and meeting minutes. In coordination with embassy Regional Security Officers, coordinates and plans travel of Security Assistance personnel within the International Zone and the Red Zone.
All other duties as assigned.
Requirements
High School diploma or equivalent required, Bachelors degree desired.
Must be proficient in Microsoft Office suite.
Must complete annual DoD Information Assurance Training for access to DoD computer systems.
On-the job- training will be required for CATTS, but must be familiar with Microsoft SharePoint® and Microsoft Access ® as CATTS is built in SharePoint and the archives are in Access.
Previous
executive administrative support is desired.
Previous foreign military sales administrative support is highly desired.
Previous supporting military mission in Iraq is strongly desired.
**Must have an active Final Secret Security Clearance.**