Nov 16, 2016

Project Manager, Mogadishu

Employer: UN Mine Action Service
Location: Somalia
Closing date: 24 Nov 2016
Contract/Level: IICA 3

General Background:

The Project Manager is responsible for the day-to-day operations of the project(s) and provides services to the different donors, partners and beneficiaries. He/she is expected to meet and exceed the organizations performance and delivery goals.

The Project Manager for the Police/Weapon Ammunition Management (WAM) project is responsible for the oversight and day to day operations of the project. The project manager is responsible for working with the Head of Programme and the Programme department and will manage and develop the project based on the priorities identified by the Somali authorities including Police Commissioner. UNMAS being part of the UNSOM in terms of its mandate, will closely coordinate its operations with the UN Police Commissioners office in ROLSIG. Police projects will be implemented to support both Federal and State Police institutions as agreed by the Federal Government of Somalia.

Purpose and Scope of Assignment:

The project manager is responsible to produce/read the project initiation documents (PID), Legal Agreement and have a thorough understanding of the terms, conditions, and the respective roles and responsibilities of the partners/stakeholders to ensure the project(s) products are capable of meeting the business cases for both UNOPS and UNMAS. Success of the project(s) and hence Project Manager will be based on the Success Criteria of UNOPS and UNMAS engagements which are linked to the below responsibilities.

The project manager is responsible for all aspects of the project life cycle. S/he must be able to apply the below duties and responsibilities of the project success criteria:

Stakeholder Management:

· Establish solid working relationship with the project board (Executive, Senior Users and Senior Suppliers), UNMAS and key stakeholders;

· Manage communications and ensure stakeholders are aware of project activities, progress, exceptions and are in a position to accept handover products;

· Advise UNMAS on issues that may impact the achievement of their outcomes (including issues of sustainability and post project requirements such as maintenance);

· Manage the information flows between the Project Board/OC Director and the project(s);

Delivery and Performance:

· Develop and maintain project plans;

· Implement approved project plans (including the establishment of milestones) within tolerances set by the project board;

· Embed sustainability dimensions including social and gender inclusion, environmental and economic aspects into project life cycle;

· Manage the production of the required products, taking responsibility for overall progress and use of resources and initiating corrective action where necessary;

· Liaise with any external suppliers or account managers;

· Authorize Work Packages;

· Advise the Project Board, Programme unit and Programme Director of any deviations from the plan;

· Participate in coordination meetings with UN, Government as well as meeting with relevant stakeholders;

· Identify and manage risks so that maximum benefit to UNMAS and stakeholders is achieved;

· Manage and review product quality and ensure products are accepted;

· Work with the Programme team on financial agreements and contribution agreements;

· Monitor and evaluate performance of service providers;

· Identify and report potential business opportunities for UNOPS/UNMAS to supervisor;

· Identify and report threats to UNOPS/UNMAS internal business case to supervisor;

· Participate in regular update meetings with UNOPS/UNMAS portfolio managers to discuss progress, risks and issues that may emerge to ensure project stays on track;


· Follow the Project Management Cycle Instructions and ensure that all organizational policy is complied with (Organizational Directives and Administrative Instructions);

· Prepare/adapt the following plans for approval by the Project Board: I. Project Initiation Documentation; II. Stage/Exception Plans and relevant Product Descriptions;

· Prepare the following reports:

a. Highlight Reports;

b. End Stage Reports;

c. Operational Closure Checklist;

d. End Project Report;

e. Handover Report;

· Ensure that all expenditure comply with UNOPS Financial Rules and Regulations (FRR) and is coordinated with UNMAS to keep expenditure and deliverables on track;

· Manage budgets, cash flow and obligations to ensure that deliverables are met and payments to contractors and personnel are received on time;

· Understand and manage UNOPS/UNMAS overheads, allocable charges, and related corporate charges as they apply to the project;

· Understand the unique structures of the UN and budget appropriately for personnel;

· Manage and remain accountable for expenditures against the budget (based on accurate financial reports);

· Where the Project Manager has no delegation as a committing officer, s/he retains these responsibilities and will monitor and instruct/request others to carry out the relevant commitments and disbursements;

Knowledge Management:

· Participate in the relevant Communities of Practice;

· Actively interact with other PMs and the PM community to share case studies, lessons learned and best practice on the Knowledge System;

· Provide feedback to Practice Leads on policy, supporting guidance with an aim towards continuous improvement of UNOPS policies in coordination with UNMAS based on the learning from project deliverables;

· Complete lessons learned as per reporting format;

· Incorporate lessons learned from others as per planning format;

Personnel Management:

· Lead and motivate the project management team;

· Ensure that behavioural expectations of team members are established;

· Ensure that performance reviews are conducted;

· Identify outstanding staff and bring them to the attention of the management;

· Have a thorough understanding of UNOPS personnel contract modalities (including ICA and Staff);

· Select, recruit and train team as required by project plans;

· Perform the Team Manager role, unless appointed to another person(s);

· Perform Project Support role, unless appointed to another person or corporate/programme function;

· Ensure safety and security for all personnel and comply with UNDSS standards;

Qualifications and Experience:

A. Education

· Advanced University Degree in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline with 7 years’ relevant experience; Or

· University Degree (bachelor’s degree / first level) with a combination of 2 additional years of relevant professional experience in Project Management, Business Administration, International Relations, Political/Security/Development Studies, or other relevant discipline, may be accepted in lieu of the advance university degree; Or

· Technical/Professional License with 8 years of relevant experience; Or

· Technical/Professional Diploma with 11 years of relevant experience;

B. Work Experience:

· Seven (7) years of experience with law enforcement projects, including Federal and State Policing strategies required;

· Experience in International Mine Action Standards (IMAS) desired;

· Knowledge of Improvised Explosive Device (IED) and Explosive Ordnance Disposal operations desired;

· Experience working within the UN system with Rule of Law programmes is desired;

· Three (3) years’ experience working with national Governments to coordinate activities and strengthen state institutional capabilities required;

· A minimum of 3 years’ management experience required;

· Two (2) years’ experience in leadership, budget management and accountability is required;

· Knowledge of Project design, development and management of two (2) years is required;

· Two (2) years’ experience in client & stake holder management required;

· Experience in planning & organizing, contracts negotiation capacity building and multistage reporting is desired;

· Two (2) years’ experience in Knowledge management and risk analysis required;

· Experience working in Somalia as well as working in international organizations is desired.

· PRINCE2® Foundation desired.