Sep 19, 2016

Security/Logistic Officer

Employer:Mercy Corps
Location: Ukraine

Position Summary

The Security and Logistics Officer (SLO) will support safety and security management of MC sites (offices, distribution points, constructions sites, accommodation and warehouses), personnel (e.g. inductions, training), and safe transport inside Ukraine. S/he will act as a key focal point for staff, coordinate with other agencies, and act as liaison to host country security-focused authorities. The SLO is expected to know and understand all Mercy Corps activities in the country and specifically to help guide, advise and support the services to communities amidst the complexities of the ongoing conflict. A key output from this position is the analysis and advice regarding logistical and security access constraints. This will be achieved through research, monitoring and a focused contextual analysis of the environment, historical trends, demographics and all key actors as pertain to the operating environment. The SLO is expected to support the program management team with mapping of incidents, routine write-ups, forecasting and daily tracking of incidents and other, relevant information that impacts on our security. The SLO will manage movement of vehicles and people to field locations and coordinate contracted transport as may be required.


Site Security Management
Undertake regular site security reviews for all MC premises in Ukraine, particularly: offices - permanent and shared spaces, distribution points and construction sites;
Propose security upgrades as appropriate with justifications linked to risk assessment (e.g. alarm systems, safe boxes, key management and locks, lighting, perimeter, cameras, safe rooms, electronic-key code entry systems, blast film, first aid / medical / trauma kit placement, smoke and CO2 detection systems, radio and communication systems, body armor, and armored vehicles);
Support operational processes with documented SOPs from a safety and security perspective, including: transport, accommodation, cash handling, communications, field security, first responder, IT security, occupational health and first aid;
Liaise with local authorities and security staff at any co-habited premises (e.g. offices), and with organizations and persons in adjacent/nearby offices, premises and warehouses regarding reflective security benefits and threats;
Recommend and lead the process of updating of a Country Security Plan and SOPs for MC Ukraine.
Represent Mercy Corps in security briefings, roundtables, and other forums and provide summary feedback to the management.
Provide regular (monthly at minimum) and periodic reports and briefings to the Senior Management Team.

Personnel Security Management
Ensure that all incoming visitors and staff members receive full security induction and briefing, and associated administration (e.g. phones/SIM, constant companions, registration) upon arrival in Ukraine, working closely with Administration and Logistical staff;
Support external safety and security training such as in HEAT workshops or Crisis Management simulations, or - more usually - training of guards and drivers, and assisting in fire safety and first aid training;
Champion MC Global Field Security Manual and MC Security Policy a part of a security culture;
Complete incident reporting when required by providing inputs and/or assisting investigations or enquiries;
Support incident management responses as necessary, on all incidents which occur in Ukraine;
Provide informational updates and reports to staff on the changing safety and security environment, in a timely manner and as necessary (e.g. conflict, crime, etc.).
Organize periodic staff security drills and in-office trainings to ensure that all staff are fully aware of emergency and safety protocols.

Logistics and Transportation
Facilitate field movements for MC personnel, assets (e.g. vehicles, equipment) and commodities in cooperation with program and administration staff and contractors, as applicable;
Manage drivers' and vehicle daily schedules and assignments;
Ensure that all vehicles used by MC programs are safe, in good driving condition, fitted with relevant safety and security items, and carry adequate insurance coverage;
Control fuel consumption, track vehicle mileage recorded in travel logsheets, and provide summary monthly and other reports as required by MC policies and procedures;
Manage contracted transport for staff, commodities and program activities and coordinate with departure and destination points for the transportation;
Undertake regular route risk assessments, identifying rally and extract point;
Support driver training and standards on safety and security.


The SLO is accountable for following Mercy Corps Field Security Manual, Field Administration Manual, MC Staff Handbook, the MC Code of conduct regarding procurement activities and MC Conflict of Interest policy, etc. and also accountable to program beneficiaries (for efficiency and cost-effectiveness of our humanitarian operations), as well as international standards guiding international humanitarian relief and development work, etc.


As part of Mercy Corps' agency-wide Organizational Learning Initiative, all team members are responsible for spending 5% of their work time in formal and/or non-formal professional learning activities.


REPORTS DIRECTLY TO: Country Director on Security; Finance Director on Logistics

WORKS DIRECTLY WITH: Operations and Programs staff

Experience of NGO and humanitarian agencies
Experience managing security and safety protocols
Experience with logistics and/or transport operations
Strong understanding of local dynamics and authorities in Ukraine
Experience managing teams, strong organizational skills, and ability to work simultaneously on multiple tasks
Strong analytical, interpersonal and communication skills
Good spoken and written English, Ukrainian and/or Russian are required
Computer literate; strong MS-Excel and MS Word skills
Conscientious with an excellent sense of judgment
Commitment to humanitarian principles, particularly neutrality and impartiality

The most successful Mercy Corps staff member has a strong commitment to teamwork and accountability, and makes effective communication a priority in all situations. Flexibility about work assignments and processes is necessary in a dynamic and fast-paced work environment, coupled with the ability to respond to many new and unpredictable challenges in a demanding program. Mercy Corps Team members represent the agency both during and outside of work hours. Staff are expected to conduct themselves in a professional manner and respect local laws, customs and MC's policies, procedures, and values at all times and in all in-country venues.