Aug 14, 2016

Movement Control Assistant

Employer: United Nations
Location: Yemen

This position will be initially located in Amman, with eventual movement to Sana'a as the mission further deploys to Yemen in phases according to the security situation.Org. Setting and Reporting

This position is located in the headquarters of the Office of the Special Envoy of the Secretary-General to Yemen (OSESG-Yemen) in Amman. The Movement Control Assistant will report to the Movement Control Officer.


Within the limits of delegated authority, the Movement Control Assistant will be responsible for performing the following duties:

Joint Movement Control Center duties / Passenger Booking duties:

•Receives customer requests, through Movement of Personnel (MOP) and Cargo Movement Request (CMR) Forms, for transportation of passengers and cargo (including dangerous goods requiring special handling) within and/or outside of the mission;
•Assists in planning and scheduling the movement of passengers and cargo from military and police units provided by Troop/Police Contributing Countries;
•Assists in determining the most efficient and cost-effective modes of transportation for passengers and cargo (including dangerous goods requiring special handling) within and/or outside the mission;
•Coordinates required transportation activities with the Aviation, Transport and Riverine Units/Sections and/or commercial transportation service providers;
•Liaises with other UN units/sections, non-government and government organizations and intergovernmental agencies on immigration and customs matters;
•Assists in analyzing projected passenger and cargo flows in order to estimate required resources;
•Records statistical data on the movement of passengers and cargo (including dangerous goods requiring special handling) within and/or outside of the mission;
•Monitors contracts for the provision of transportation support and participates in the evaluation of vendor's performance in coordination with the Contracts Management and/or the Procurement Unit/Section.

Cargo Warehouse duties:

•Supervises the activities of the Cargo Warehouse;
•Monitors the process of excess personal luggage and cargo receipt and registration (including dangerous goods requiring special handling);
•Monitors the preparation of luggage and cargo for transportation and ensures that weighting, plastic wrapping and labelling are conducted in accordance with the established procedures;
•Ensures that luggage and cargo are labelled in accordance with required destinations;
•Coordinates the transportation arrangements to the embarkation facility.

Air Field/Air Terminal/Transport/Riverine Movement Control Office duties:

•Supervises a team of movement control assistants, passenger clerks and cargo handlers;
•Supervises the provision of passenger and cargo handling services (including dangerous goods requiring special handling) in support of a field mission from the established movement control facility and monitors that all activities are carried out in accordance with the UN rules, regulations and applicable safety procedures;
•Compiles passenger and cargo manifests and communicates them to the aircrew, surface transport and riverine personnel;
•Monitors to ensure that aircraft, vehicles and vessels are loaded in accordance with passenger and cargo manifests;
•Briefs passengers on schedules, routes, timing and safety requirements;
•Monitors check-in and check-out activities for outgoing and incoming passengers and cargo; Participates in the integrated search and rescue operations for the UN assets and other assets upon request and coordinates the availability and operational readiness of the required personnel and equipment.

Other Daily Duties:

•Maintains the electronic databases in accordance with the established procedures and deadlines;
•Monitors that appropriate reference documents are current, readily available and accessible to all relevant personnel;
•Participates in the development of the standard operating procedures for the related movement control processes;
•Participates in the development of budget proposals for the mission's movement control operations;
•Participates in the preparation of operational plans, performance reports, and responses to internal and external audit observations;
•Participates in the development of technical specifications for goods and services, provides inputs to the responses to bids and technical evaluations to ensure that vendor’s proposals meet technical requirements;
•Conducts inventories and physical annual checks of relevant facilities and equipment;
• Performs other related duties as required.Competencies

Professionalism: Sound knowledge of all forms of transport, with thorough knowledge of movement control related processing and safety requirements; Knowledge of aviation safety and UN rules, regulations and procedures; ability to work independently in managing difficult and time sensitive situations as well as conflicting priorities; Proven analytical and evaluative skills; Shows pride in work and in achievements; Demonstrates professional competence and mastery of subject matter; Is conscientious and efficient in meeting commitments, observing deadlines and achieving results; Is motivated by professional rather than personal concerns; Shows persistence when faced with difficult problems or challenges; remains calm in stressful situations; Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work..

Teamwork: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others' ideas and expertise; Is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; Identifies priority activities and assignments and adjusts priorities as required; Allocates appropriate amount of time and resources for completing work; Foresees risks and allows for contingencies when planning; Monitors and adjusts plans and actions as necessary; Uses time efficiently.Education

A high school diploma or equivalent is required. Training in the planning, coordination and control of at least two (2) modes of transport is required. A valid IATA and/or IMO dangerous goods certificate is required.Work Experience

A minimum of eight (8) years of progressively responsible experience in movement control, multi-modal transportation, airline operations, logistics management or a related field is required. Experience in the use of IATA and/or IMO rules and procedures for the transportation of dangerous goods is required. Experience in international operations in a post conflict environment is desirable.Languages

English and French are the working languages of the United Nations. Fluency in English and Arabic (both oral and written) is required.Assessment

Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

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