Aug 15, 2016

Head, Operations, Operations Section, Protective Security Branch, NATO Office of Security

Employer: NATO
Location: Brussels, Belgium 

The NATO Office of Security (NOS) is responsible for the overall coordination of NATO security among member, Partner, Mediterranean Dialogue, Istanbul Cooperation Initiative, Contact nations and NATO civil and military bodies. In this connection it is responsible for ensuring the correct implementation of NATO security policy NATO wide. The Protective Security Branch (PRB), one of the three branches within the NOS exists to ensure the security and safety of the NATO Headquarters, its people, infrastructure and information. In coordination with the Host Nation, it analyses threats and vulnerabilities, determining and then acting to minimise risks in these areas. Its staff work in the following domains: access management; security regulations and infractions; physical security; security guarding; fire, first aid and CBRN; emergency procedures; information assurance; security awareness and “special events” (NATO Ministerial meetings and other high-level conferences at the NATO Headquarters, and in NATO member and Partner nations). It also advises the NATO satellite offices on protective security issues. 

The incumbent is responsible for managing daily security operations at the NATO HQ. He/she is also responsible for coordinating all security aspects of events outside the NATO HQ and elsewhere (Ministerial and special events). He/she manages the Planning Office, the NATO Security Force and the Fire and First Aid unit and contract staff. He/she reports directly to the Head PRB.

Qualifications and Experience Essential
The incumbent must: 
 possess a university degree or equivalent qualification from an institute of recognised standing; 
 possess professional experience of at least 5 years in security management; 
 possess demonstrated management abilities and have experience in managing different teams under one operational objective; 
 possess a sound knowledge of current trends in security operations, fire prevention and emergency procedures; 
 possess excellent writing skills and be able to draft clear and concise reports; 
 possess the following minimum levels in the official languages of NATO (English/French): V (“Advanced”) in one and III (“Intermediate”) in the other; 
 have the flexibility to work unsocial hours in response to crises and urgent requirements;  be willing to travel extensively. 

The following would be considered an advantage: 
 a good knowledge of NATO’s security policy and its supporting directives; 
 be well versed in NATO’s political activities and its organisation; 
 at least 10 years’ experience in a national (civilian or military) security organisation; 
 demonstrated experience in the human resources aspects of staff management (recruitment, performance management, complaints procedures, overtime management, etc.); 
 experience working effectively in a multi-national, multi-cultural organisation; 
 formal officers level training at national military/police staff academy or equivalent. 

Planning and Execution Manage the daily operations and missions of the operational units within the Protective Security Branch. Plan, coordinate and implement security measures required for North Atlantic Council (NAC) activities, ministerial, summits and other high level meetings, at NATO HQ and abroad, in close collaboration with the Security Authorities of the hosting nations concerned and in accordance with NATO Security Policy. Plan and organise with relevant stakeholders all security measures necessary for any other event at NATO HQ. 
Financial Management 
Plan, coordinate and monitor the budgets, annual expenditure and financial resources for the operational units and outsourced contracts in an efficient manner, avoiding duplication. Ensure all contracts are prepared and purchases executed in a timely manner. - 

Organisational Efficiencies 
Identify and implement process improvement initiatives within his/her services. People Management Manage and supervise the staff in his/her Section as appropriate and build a coordinated and efficient team. As the NOS Team Leader for the preparation of summit, ministerial and any other high level meetings, provide the necessary leadership for managing the staff. 

Knowledge Management 
Ensure his/her services are equipped with adequate tools and processes to carry out its basic function. 

Expertise Development 
Supervise and advise, where necessary, on the professional education and training of all staff in his/her section. Supervise the implementation of proposed corrective measures following inspections and controls and with respect to security incidents. 

Stakeholder Management 
Ensure effective cooperation and interaction with other IS clients or services in order to provide timely services to the community. Serve as the principal point of contact with delegations and hosting nations concerned for the security aspects of the preparation of ministerial, summit and other high level meetings. 

Representation of the Organization 
As appropriate, represent the PRB at internal and external meetings. Attend, and when relevant assist, working groups and committees on behalf of PRB. Understand, support and promote the PRB vision, mission and objectives. 

Policy Development 
Harmonise and standardise aspects of related policies and procedures for the PRB operational units. Understand the work environment and initiate and develop related goals, strategies and work plans 

Project Management 
Identify and use resources wisely. Review project performance of own projects as directed. Identify opportunities for improvement. Respond to changes in requirements and respond in a positive and flexible manner to change and uncertainty. Establish clear plans and timeframes for project implementation. Take responsibility for managing work projects to achieve results. See projects through to completion and identify lessons. Monitor project progress and adjust plans as required. Consider the ramifications of issues and longer-term impact of own work and work area. Perform any other related duty as assigned. 

The Head, Operations Section reports to the Head, PRB. He/she liaises closely with other Heads of Section within PRB, with the NOS Administrative Officer for administrative matters, with Delegations, Missions and with other Heads of HQ International Staff services for operational security matters. 

Direct reports: 4 Indirect reports: 93 

The incumbent must demonstrate: 
 Achievement 
 Change Leadership 
 Conceptual Thinking
 Developing Others 
 Impact and Influence 
 Initiative 
 Leadership 
 Organisational Awareness 
 Self-Control 

Contract to be offered to the successful applicant (if non-seconded): Definite duration contract of three years; possibility of renewal for up to three years, during which the incumbent may apply for conversion to an indefinite duration contract. Contract clause applicable: In accordance with the contract policy, this is a post in which turnover is desirable for political reasons in order to be able to accommodate the Organisation's need to carry out its tasks as mandated by the Nations in a changing environment, for example by maintaining the flexibility necessary to shape the Organisation's skills profile, and to ensure appropriate international diversity. The maximum period of service foreseen in this post is 6 years. The successful applicant will be offered a 3-year definite duration contract, which may be renewed for a further 3-year period. However, according to the procedure described in the contract policy the incumbent may apply for conversion to an indefinite contract during the period of renewal and no later than one year before the end of contract. If the successful applicant is seconded from the national administration of one of NATO’s member States, a 3-year definite duration contract will be offered, which may be renewed for a further period of up to 3 years subject also to the agreement of the national authority concerned. The maximum period of service in the post as a seconded staff member is six years. Serving staff will be offered a contract in accordance with the NATO Civilian Personnel Regulations. 

Applications must be submitted using one of the following links, as applicable: 

 For NATO civilian staff members only: please apply via the internal recruitment portal (for more information, please contact your local Civilian HR Manager); 

 For all other applications: 

ADDITIONAL INFORMATION: Due to the broad interest in NATO and the large number of potential candidates, telephone or e-mail enquiries cannot be dealt with. Appointment will be subject to receipt of a security clearance (provided by the national Authorities of the selected candidate) and approval of the candidate’s medical file by the NATO Medical Adviser. Applicants who are not successful in this competition may be offered an appointment to another post of a similar nature, albeit at the same or a lower grade, provided they meet the necessary requirements. Please note that we can only accept applications from nationals of NATO member countries. NATO as an employer values diverse backgrounds and perspectives and is committed to recruiting and retaining a diverse and talented workforce. NATO welcomes applications of nationals from all Member States and strongly encourages women to apply. Please note that the International Staff at NATO Headquarters in Brussels, Belgium is a non-smoking environment