Jul 18, 2016

Administrative Security Specialist

Employer: Triple Canopy
Location: Baghdad Iraq
Administrative Security Specialist - (OGNA.4)

Position Summary:

Primary responsibility is in the area of document/correspondence management as lead administrator and operator for the Correspondence and Translation Tracking System (CATTS).
Serves as CATTS database manager, custodian, and instructor. Solely responsible to enter new foreign military sales documentation/correspondence into CATTS.
Advises supervisor, Director’s Action Group, appropriate functional team lead and case managers of receipt and input of new foreign military sales documentation/correspondence.
Responsible to keep all foreign military sales correspondence letterhead accurate and up-to-date.
Responsible to ensure all foreign military sales correspondence is correct, error-free and signed by appropriate leadership.
Prepares documents for expedited delivery or special mail handling, supply orders, and purchase requests.
Organizes and maintains all administrative files.
Maintains all administrative, subject, country, and miscellaneous paper and online files as directed by supervisor.
Reviews office procedures and recommends changes to improve the efficiency and effectiveness of office operations.
Creates and maintains calendars for the office and schedules appointments, meetings, and other activities.
Receives visitors and answers, screens, refers, and returns telephone calls.
Provides routine information and assistance as required in support of Security Assistance case development and management.
Provides distinguished visitor coordination, support, and protocol.
Establishes and maintains liaison with counterparts in other Office of Security Cooperation-Iraq organizational elements to include the Commanders Initiative Group, Directors Action Group, and functional team leaders to exchange information on administrative and office management support matters.
Provides travel support to principle leadership to include itinerary planning, procurement of lodging and travel reservations, support to file travel vouchers in the Defense Travel System (DTS).
Provides support to planning, execution, action items, and reporting on meetings as required; to include agenda preparation, reproduction of meeting materials, note-taking and meeting minutes. In coordination with embassy Regional Security Officers, coordinates and plans travel of Security Assistance personnel within the International Zone and the Red Zone.

Job Requirements
Experience Requirements

1 year of equivalent experience required.
Must be proficient in Microsoft Office® suite.
On-the-job training will be required for CATTS, but must be familiar with Microsoft SharePoint® and Microsoft Access ® as CATTS is built in SharePoint and the archives are in Access.
Previous executive administrative support is desired.
Previous foreign military sales administrative support is highly desired.
Previous experience supporting military and diplomatic mission in Iraq is highly desired.

Training Requirements
High School diploma or equivalent required, Bachelors degree desired.


About Our Company
Triple Canopy provides mission support, security and training services to government agencies and multinational corporations worldwide. Triple Canopy values diversity and its impact on a high performance culture. We are an Equal Opportunity (EEO) Employer and consider all qualified applicants for employment without regard to race, color, religion, national origin, sex, sexual orientation, age, disability, veteran status, genetic information, or any other legally protected status. As set forth in its Code of Business Ethics and Conduct, Triple Canopy / Constellis Group is committed to the highest standards of integrity, ethical behavior, and compliance with all applicable laws. As a prospective employee of Triple Canopy / Constellis Group, I will support these objectives by complying with all applicable domestic and international laws and regulations and fulfilling humanitarian responsibilities towards all those affected by the Company’s business activities. I also agree to respect the various cultures in all parts of the world in which it operates.