Employer: International Organization For Migration (IOM)
Location: Panama City, Panama
Appointment : Fixed term, one year with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : January 06, 2016
Reference Code : VN2015/136(P)-EXT
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants. Context: Under the direct daily operational, technical and administrative supervision of the Global Head of SSU Geneva, the Regional Field Security Officer (RFSO) for North America, Central America, South America and the Caribbean, and in coordination with the Head of Panama Administrative Center and Regional Directors (RD`s), will be responsible for actively assisting the IOM Regional Offices (RO) with staff security related matters. S/he will also be responsible under the direction of the Head of PAC and RD’s and in coordination with the Chiefs of Missions (COM), to assist all IOM Missions within the North America, Central America, South America and the Caribbean regions when and where necessary.
OPEN TO INTERNAL AND EXTERNAL CANDIDATES IOM has a proactive recruitment policy to increase the representation of nationals of nonrepresented member states. Qualified applicants from the following countries will be favourably considered: Antigua and Barbuda, Bahamas, Belize, Benin, Botswana, Cambodia, Cape Verde, Czech Republic, Comoros, Djibouti, El Salvador, Gabon, Gambia, Guinea, Guyana, Holy See, Iceland, Israel, Lesotho, Libya, Luxembourg, Maldives, Malta, Marshall Islands, Montenegro, Micronesia, Mongolia, Namibia, Nauru, Papua New Guinea, Paraguay, Republic of Congo, Saint Vincent and the Grenadines, Samoa, Seychelles, Somalia, Suriname, Swaziland, Timor Leste, Trinidad and Tobago, Vanuatu, Venezuela, Vietnam, Yemen Applications from qualified female candidates are especially encouraged.
The RFSO will implement appropriate safety and security management procedures that will effectively address issues surrounding staff safety, security and the protection of IOM assets. The successful candidate will, in coordination with the Global Head of SSU Geneva, provide supervisory and technical assistance to mission security professionals and nominated mission security focal points. In addition the RFSO will be accountable and responsible, for security and safety matters related directly or indirectly to IOM personnel and property in the IOM missions that are located within the Regional Area of Operations and those that fall under the influence of the two Regional Offices S/he will assist and provide technical advice in the development, design and implementation of the required and appropriate IOM country specific and regional safety and security procedures related to the protection of IOM staff, its assets and program operations. Specifically, s/he will assist in establishing and maintaining an appropriate level of security awareness throughout the missions within the region and all the associated programmes. The RFSO should have experience working in hardship duty stations and having previous training in hostage incident management scenarios would be an advantage. He / She will also be expected to prepare mission-specific training activities, to ensure that security training is carried out professionally and within IOM and UNDSS training standards. The selected RFSO will be expected to undertake extended deployments when and where necessary to assist when required, all IOM missions and offices that are located within the Regional Area of Operations and those that fall under the two ROs located in North America, Central America, South America and the Caribbean.
Core Functions / Responsibilities:
1. Establish and maintain effective working exchanges and relationships with security officials of other international organizations, regional government counterparts and partner security services, all the regions United Nations Department of Safety and Security (UNDSS) offices and all appropriate security focal points, in order to ensure up to date security-related information that is beneficial to the regional overview and country specific missions and offices is obtained.
2. Develop and maintain a close working relationship with all UN Department of Safety and Security (UNDSS) country mission chief / security advisors while acquiring an in-depth and comprehensive working knowledge of the IOM/UNDSS Memorandum of Understanding (MOU) related to various security protocols stipulated in the existing MOU as well as attend all Security Management Team (SMT) meetings in country.
3. Maintain an overview and ensure adherence by all IOM staff members to the UNDSS Travel Request Information Process (TRIP), the Movement of Personnel (MOP) procedures and the UN security clearance policy. Also ensure all IOM staff members have a working knowledge of the UN Minimum Operating Security Standards (MOSS), Minimum Operating Residential Security Standards (MORSS), Mission Security Risk Assessments (SRAs) and the UNDSS Field Security Handbook - that includes an understanding of various UNDSS evacuation/emergency and security plans.
4. Provide advice, technical support and assistance to the two IOM Regional Directors (RDs) located in North America, Central America, South America and the Caribbean, to the Head of PAC, and when required, to the Chiefs of Missions (CoM) and Heads of Office in the regional areas of responsibility in order to maintain their accountability and responsibilities as set-out in the UN “Framework of Accountability” document, regarding safety/security matters that will impact IOM’s operations and programmes. S/he will provide relevant technical and strategic analysis on potential threats/risks to staff/programmes and ensure that appropriate safety/security information is disseminated to the relevant IOM local security professionals and all mission/programme managers and their staff.
5. Acquire comprehensive operational understanding of IOM programs in the region and provide advice, including Security Risk assessments in areas where IOM works or is planning to work with its teams.
6. Oversee the performance of all local security professionals/assistants or designated Security Focal Points (SFP) who are based in the country offices of the regional areas of North America, Central America, South America and the Caribbean, to ensure that the appropriate level of staff safety and security is being delivered and supported.
7. In consultation with IOM mission appoint security professionals and country specific security focal points , inform the RD, Head of PAC, Chiefs of Mission, Heads of Offices, Heads of Sub-offices, Programme Managers and Project Managers on all safety/security management issues and mitigation measures for the safe implementation of programs, and the protection of IOM staff and assets.
8. In collaboration with SSU’s Operations Centre, the local security assistants, Head of PAC and Regional Directors located in the North America, Central America, South America and the Caribbean areas, the regional UNDSS offices, and in coordination with the Global Head of SSU, conduct security assessments and evaluations, monitor all security threats/trends that will enable a comprehensive threat/risk analyses to be undertaken and a written report provided.
9. In conjunction with IOM country specific security professionals, offer the appropriate assistance, recommendations, and input, into the design and implementation of IOM specific mission evacuation procedures, emergency security policy, IOM security-related strategies, mission-specific security Standard Operation Procedures (SOPs) and Business Continuity Plans. Establish a concrete course of action for their implementation.
10. If required, and in the absence of a UNDSS presence in countries where IOM has operations, support the IOM/UN Mission in that country by assisting with the design of; emergency/evacuation plans; security-related strategies; emergency response plans, and establish a concrete course of action for their implementation. Although these plans may be considered IOM-specific, every effort should be made to follow UNDSS emergency/standard operating procedures.
11. Work closely with the RD`s, Head of PAC, COMs, HoO`s, IOM country specific security professionals and SFP within the area of responsibility and other colleagues to jointly implement planned training activities, as required.
12. Prepare mission-specific training activities, seminars, briefings, coordinate staff participation, and manage administrative, logistic and budgetary issues (if necessary) to ensure that security training is carried out professionally and within IOM and UNDSS training standards.
13. In conjunction with the respective IOM country specific security professionals and country SFP, closely monitor and report on staff deployment numbers (staff ceilings) established for the mission/s by the UN Designated Official (DO) during emergencies, in coordination with the Security Management Team (SMT) and UNDSS, in efforts to ensure that security clearance procedures are applied fairly, vis-à-vis all of the agencies working under the UNDSS Security Management System.
14. Conduct and develop Rapid Risk/Threat Assessments (RRTA) during emergency operations, directly related to the immediate deployment of staff and assets; addressing all aspects of personal safety and security (nature of the natural/manmade disaster, armed conflict, health issues and environment hardship factors). These assessments will include an awareness of potential medical health/welfare risks and if identified, reporting to and collaboration with IOM’s Occupational Health Unit (OHU) will be required. To the extent possible and prior to the actual emergency begin declared, pro-active threat assessments, analysis and recommendations should be carried out/offered as part of the overall emergency planning processes.
15. Conduct regular reviews of existing IOM / UN security documents for IOM premises, compounds and field offices within the regions, with the aim of ensuring that they are functional and are updated. 16. Support Missions during the project development process utilizing the UNSMS Security Risk Management methodology by providing security analysis, operating procedures and other related support.
17. When on mission within the Regional Areas of North America, Central America, South America and the Caribbean and in coordination with the Regional Directors, Head of PAC, Chiefs of Mission/Heads of Office, attend as an observer the UN Security Management Team meetings and advise the Regional Directors and Head of PAC of salient security issues raised in those fora.
18. When on mission within the Area, in coordination with the Chief of Mission/Head of Office and if deemed necessary or required, in cooperation with relevant security partners, test the functionally and implementation of IOM-specific emergency communications systems and evacuation plans, to ensure they are functional, effective and address the mission/program requirements
19. Report security matters that have a direct impact on the regional operations of IOM, immediately to the appropriate RD`s located in Europe and to the Global Head of Staff Security Unit Geneva.
20. In coordination with the both RDs covering North America, Central America, South America and the Caribbean and SSU Head of Security at HQ Geneva, investigate security breaches/incidents in the region, working closely with local authorities in efforts to ensure IOM staff, its assets and interests are protected and appropriate and corrective measure taken.
21. Perform such other duties as may be assigned.
Required Competencies Behavioural
Takes responsibility and manages constructive criticism;
Works effectively with all clients and stakeholders;
Promotes continuous learning; communicates clearly;
Takes initiative and drives high levels of performance management;
Plans work, anticipates risks, and sets goals within area of responsibility;
Displays mastery of subject matter;
Contributes to a collegial team environment;
Creates a respectful office environment free of harassment and retaliation, and promotes the prevention of sexual exploitation and abuse (PSEA);
Incorporates gender-related needs, perspectives, and concerns, and promotes equal gender participation; Displays awareness of relevant technological solutions;
Works with internal and external stakeholders to meet resource needs of IOM. Technical
Interfaces with the UNDSS, safety/security counterparts, relevant government agencies, and other stakeholders to prepare adequate responses to security management challenges;
Anticipates and prepares adequate responses to matters affecting staff safety/security;
Displays availability outside of regular hours to respond to challenges. Emergency and Crisis
Works effectively in high-pressure, rapidly changing environments;
Coordinates actions with emergency response actors and making use of coordination structures; Supports adequate levels of information sharing between internal units, cluster partners, IOM and other emergency response actors;
Establishes and maintains effective relationships with implementing partners;
Makes correct decisions rapidly based on available information.
Required Qualifications and Experience Education
Master’s degree in Security Management/Social Sciences, Law, Disaster Management, International Studies, Communications or a related field from an accredited academic institution with eight years of relevant professional experience; or University degree in the above fields with ten years of relevant professional experience.
Experience in security management, military experience, law enforcement, Disaster Risk Management preferably at an international level;
Previous experience in UN Missions, International Peacekeeping or Emergency Missions;
Experience in planning and execution of security agencies or organizations highly desirable;
Previous HIM Training and SSAFE TOT would be an advantage;
Previous experience in dealing with law enforcement agencies is an advantage;
Proven ability to collaborate with senior military and government counterparts.
Fluency in English and Spanish is required. Working Knowledge of French would be an advantage.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by January 06, 2016 at the latest, referring to this advertisement. For further information, please refer to: http://www.iom.int/how-apply In order for an application to be considered valid, IOM only accepts online profiles duly filled in and submitted with a cover letter not more than one page specifying the motivation for applications.
Only shortlisted candidates will be contacted.
You can track the progress of your application in your personal application page in the IOM e-recruitment system. Posting period: From 23.12.2015 to 06.01.2016 Requisition: VN 2015/136 (P) – Regional Field Security Officer (P4) – Panama City, Panama (54718061) Released Posting: VN 2015/1236 (P) – Regional Field Security Officer (P4) – Panama City, Panama (54718074) Released