Oct 18, 2015

National Security/Administrative Officer, Tripoli

Employer: UNDP
Location: Tripoli , Libya
Languages Required : English
Duration of Initial Contract : One Year


The National Security/Admin Officer (NS/AO) is responsible for all aspects of the day-to-day office logistics and operations pertaining to the safety and security and logistics of all UNDP personnel, eligible dependants/partners, contractors, resources, assets, facilities, programmes, and projects in addition to promoting, enabling and supporting UNDP programme delivery throughout Libya Country Office while ensuring compliance with all United Nations security policies, procedures and regulations. In terms of functional matters related to UNDP security, the NS/AO will report to the UNDP Security Office through the Deputy Regional Security Specialist (DRSS)/Field Security Specialist (FSS), as applicable, collocated at the duty station, who will serve as the primary supervisor. The NS/AO will coordinate on continuous basis with UNDSS mission in Libya, as directed by the DRSS/FSS.At the Field Level, in such instances where the DRSS or FSS is on mission or otherwise away from the office, the NS/AO will be supervised by the Country Director (CD), who will serve as the secondary supervisor.

Duties and Responsibilities
Summary of Key Functions

Threat and Risk Assessment;
Security Plan and Business Continuity;
Minimum Operating Security Standards;
Information Management;
Funds and Asset Management;
Office and Residential Security;
Efficient administrative support;
Support to common services;



Provide guidance and support to the Country Director (CD) and CO management team to enable effective programme planning, implementation and delivery within the framework of all UN security policies and procedures.
Ensure the mainstreaming of security into all levels of programme design, implementation and delivery through the substantive monitoring of on-going and future projects and programmes, providing innovative and proactive support, direction and solutions where required, with the guidance of the DRSA. Serves as permanent member of Project Appraisal Committee (PAC).
To protect and minimize the risk to UNDP personnel, property and operations in all locations and at the same time enabling UNDP programme delivery throughout [insert name of country;
Maintain a security network of international and national personnel.
Participate as a member of the security cell established by UNDSS in country.

Threat and Risk Assessment
Conduct threat and risk assessments of UNDP operations and facilities as and when required, identifying and implementing appropriate risk mitigation measures.
Assist/provide inputs to the Security Management Team through the UNDP Country Director (CD).
Follow-up on security incidents and detentions of UNDP staff with relevant authorities.

Security Plan and Business Continuity
Ensure that UNDP procedures conform to the UN Security Framework.
Provide inputs and assist UNDSS in order to establish, maintain and update the country specific security plan and contingency plans in accordance with the UN Security Policy Manual.
Ensure that all UNDP personnel are included in the Security Plan of the respective duty stations, (including all UNDP offices housing staff covered under the security umbrella) to be prepared by UNDSS.
Follow-up with UNDP Operations on required actions related to the implementation of the security and contingency plans.
Ensure that UNDP has a fully functional Warden System in accordance with the country-specific MOSS and Security Plan.
Provide security related contributions to the CO Business Continuity Plan, with guidance from the DRSS. Update information in relevant websites.
Facilitate security clearances for all UNDP staff covered under the security umbrella when travelling in areas where required.
Brief UNDP staff on security precautions and measures, as required.

Minimum Operating Security Standards:
Ensure that all UNDP facilities, including project offices and international staff residences, are MOSS and MORSS compliant.
Ensure that all UNDP personnel are provided with, and proficient in the use of, safety and security equipment, including communications equipment, vehicle emergency equipment and personal security safeguards in accordance with the country-specific MOSS;
Establish internal communication systems so that UNDP communications are integrated into the appropriate UN Security Emergency Communications System;
Provide advice on selection and procurement of appropriate security/emergency/safety equipment;
Provide orientation and training to international and national staff members on security guidelines, communication procedures, travel precautions, emergency procedures and existing restrictions in movement, such as curfews, restricted and dangerous areas.

Information Management
Provide timely and accurate security advice to the UNDP Management, programme managers, project managers and visiting consultants.
Immediately report all security related incidents involving UNDP staff and eligible dependents to the Country Director, D/RSS (or FSS, if present in the duty station) and UNDSS in country.
In cooperation with the HR unit, maintain updated UNDP staff lists, including details of visiting missions and consultants.
In coordination with UNDSS in country, establish good relationships with national law enforcement, military and civil intelligence authorities, counterparts in the Diplomatic Missions and municipal/civic/traditional leaders.
In coordination with UNDSS in country, conduct investigations of death of a staff/family member under suspicious and unclear circumstances.
Participate in inter-agency security coordination efforts.

Funds and Asset Management
Support the mainstreaming of security costs ensuring that all projects/programmes contribute resources to implementation of security measures.
Formulate and manage the annual work plan and related budget, initiates budget revisions for approval from the DRSS, ensuring that costs and expenditures remain within budgeted and approved limits.
Ensure the procurement and proper control, inventory and safekeeping of all security and safety equipment (this includes armoured vehicles), conducting regular inventory checks and report any deficiencies to the DRSS.

Office and Residential Security
Conduct periodic appropriate security assessments of UNDP premises, project offices and equipment, providing advice on shortfalls in security preparedness with recommended mitigation measures and ensuring the implementation thereof.
Implement and ensure the highest degree of access control mechanisms (visitor/vehicle screening) at all UNDP facilities, including project offices, ensuring compliance with security SOPs.
Represent UNDP security interests in any common premises that UNDP occupies ensuring that staff safety and security are primary considerations.
Day to day security operations, including security guard management.

Administrative support focusing on achievement of the following results
Organization and coordination of shipments and customs clearance.
Support with protocol matters, registration of staff, coordination with local authority on space and other administrative matters.
Coordination of transportation services, regular vehicle maintenance and insurance.
Checking and certifying of vehicle daily log and gas consumption, update and maintenance of vehicle history report.
Prompt reporting and investigation of cases of vehicle accidents, damage, loss or theft of items; update and maintenance of vehicle history report.
Obtain clearances from Civil Aviation for overflying, technical stopovers, refuelling of UN flights going over/trough Libya and arranging for Handling Agent services as necessary.

Ensure proper common services focusing on achievement of the following results
Maintenance of common services/office space management to ensure integrated activities on common services.
Liaison and supervision of premises contractual services providers as assigned.

The NS/AO will, in consultation with the RSA/DRSS and the CD, respond to requests from the DO/UNDSS, to perform UN system related security tasks.
Supervise the training and day-to-day operations of UNDP Drivers with specific oversight on the proper and safe operation of armoured vehicles.
Any other security related tasks assigned by the RSA/DRSS (or FSS, if present).

Impact of Results
As the appointed UNDP security and safety practitioner in the country, the NS/AO will ensure continuous facilitation of safety and security of UNDP personnel, enabling safe UNDP programme delivery and activities within the context of UNDP's development role, and working within the UN and UNDP security policy and framework.

More specifically, the NS/AO is to protect and minimize the risk to UNDP personnel, property and operations in all locations while at the same time enabling UNDP programme delivery throughout the duty station through:
Ensuring that security risk management is mainstreamed into all aspects of UNDP programming and operations activities at the specific country office level by strengthening the security arrangements of all UNDP facilities, project offices and accommodation premises.
Supervision of all security equipment (including armoured vehicles), ensuring the highest levels of safety for all UNDP personnel
Participating as a member of the security cell as established by the UNDSS in country.

Core Values

An ability to work honestly, openly, impartially and in accordance with the values of the United Nations;
Ability to work in a calm, competent and committed manner;
Is conscientious and efficient in meeting commitments, observing deadlines and achieving results.

Respect for Diversity
An ability to work effectively, respectfully, and inclusively with people from different backgrounds and with different perspectives.

Core Competencies
Clearly and effectively speaks and writes, tailoring language, tone, style and format to different audiences;
Listens to others, correctly interprets messages from others and responds appropriately;

Works collaboratively with colleagues to achieve organizational goals;
Builds consensus for task purpose and direction with team members;
Solicits input by genuinely valuing others' ideas and expertise and is willing to learn from others.

Planning & Organizing
Identifies priority activities and assignments, adjusting priorities as required;
Allocates appropriate amount of time and resources for completing work;
Foresees risks and allows for contingencies when planning.

Adheres to organizational rules, regulations and standards;
Delivers outputs for which one has responsibility within prescribed time, cost and quality standards.

Client Orientation
Provides services, support, advice, guidance to internal or external clients, and seeks to see things from their points of view;
Establishes and maintains productive partnerships with clients by gaining their trust and respect.

Actively seeks to improve programmes or services;
Demonstrates resourcefulness by finding new solutions to address operational or strategic problems.

Commitment to Learning
Keeps abreast of new occupational/professional developments;
Contributes to the learning of colleagues and subordinates;
Provides constructive security advisory, training, coaching and feedback for others.

Managerial Competencies

Clearly communicates links between the Organization's strategy and the work unit's goals;
Identifies strategic issues, opportunities and risks.

Is proactive in developing strategies to accomplish objectives;
Empowers others to translate vision into results;
Establishes and maintains relationships with a broad range of people to understand needs and gain support.

Empowering Others
Delegates responsibility, clarifies expectations and gives staff autonomy in important areas of their work;
Holds others accountable for achieving results related to their area of responsibility;
Involves others when making decisions that affect them.

Building Trust
Operates with transparency;
Places confidence in colleagues, staff members and clients;
Treats sensitive or confidential information appropriately.

Judgment/Decision Making
Identifies key issues in complex situations;
Considers potential positive and negative impacts of decisions on others and on the Organization;
Determines that the actions proposed will satisfy the expressed and underlying needs for the decision.

Required Skills and Experience

University Degree (Bachelor's Degree or Equivalent), preferably in social sciences, management, or a related security field, or formal multi-year education in Security Management, such as military or police, Junior Command and Staff College (minimum 9 months full time) qualification with command experience.
Formal training in security risk management is an asset.

A minimum of 2 years of relevant security and development related experience (No prior experience is necessary if applicant is in possession of an Advanced University Degree in a relevant security field). Formal multi-year education in Security Management, such as military or police senior Command and Staff College (minimum 9 months full time) qualification, with command experience at senior level, is considered equivalent to an Advanced University Degree.
Previous experience of working in a conflict/post-conflict or crisis environment is an asset.
In-depth knowledge of security management and risk management.
Knowledge of UNDP business, operations and programming cycle.
Knowledge of UNDP Country Office structure; roles and responsibilities of the Resident Coordinator, CD, DO, SMT, UNDSS and UN Security management System.

Lamguage Requirments
Fluency in written and spoken English is essential;
Knowledge of the language spoken at the duty station is an asset.

Interested and qualified candidates should apply on-line through the UNDP Job site at http://www.ly.undp.org/content/libya/en/home/operations/jobs/ and please ensure to fill in and upload Personal History Form - P.11 which is available at http://www.ly.undp.org/content/libya/en/home/operations/jobs/ in the relevant field of the on-line application;

Incomplete applications or applications received after the closing date will not be given consideration. Please note that only applications that are short-listed will be contacted;
Please combine all your documents into one (1) single PDF document as the system only allows to upload maximum one document.

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.