Employer: Economic and Social Commission for Western Asia
Closing: 13 September 2015
Appointment against this post is on a local basis; candidates shall be recruited in the country of the duty station, irrespective of nationality and length of time the candidate may have been in the country. If no suitable candidate is identified, overseas candidates will be considered subject to a passing grade on the relevant entry-level examinations at the duty station.
The candidate is responsible for any expenses incurred in order to take the examination and, in the event of an employment offer, any costs relating to travel and relocation to the duty station.
Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers In accordance with established rules and procedures.
Org. Setting and Reporting
This post is located in the Security and Safety Section (SSS) of the Economic and Social Commission for Western Asia (ESCWA). Under the overall guidance of the Chief, Security and Safety Section (SSS) and the direct supervision of the Inspector of the Security Operations Unit, the incumbent carries out a full range of the duties of the centralised Planning and Scheduling Unit. She/he is responsible of the planning of conferences, events and activities within and outside ESCWA UN-House. Acts as the focal point between all SSS platoons and ensures timely and proper mobilization of manpower and resources.
Within delegated authority, the incumbent will be responsible for the following:
1 - Plans, reports and SOPs management: Reviews security arrangements and instructions and makes recommendations to the Security Inspector for enhancements in procedures to effectively deploy staff. Manages day-to-day security-related matters supported by SSS; Prepares, monitors and maintains security standard operating procedures (SOPs) and systems on monthly basis; Submits all mandatory reports and security related incidents in a timely manner to the Unit Inspector and Chief SSS; Assists the Inspectors in the development and implementation of security emergency plans, based on the complex Security Risk Assessment (SRA); Updates SSS emergency response plans on yearly basis; Prepares and sends DHSSS monthly report;
2 - Conference Planning: Plans and manages security arrangements and coverage for large number of external and internal events and conferences each year. Ensures that the preparation for conferences with broad variations in size, scale and security requirements is in accordance with guidance on the United Nations Security Management System (UNSMS). Prepares detailed Event Security Plan taking into account the event-specific SRA and clearly outlining the responsibilities, functions and tasks of all groups and individuals providing security support for the event. Coordinates with the host country security law enforcement to ensure that security arrangements are put in place. Conducts event-specific SRA, in collaboration with the CSO and host country law enforcement agency to determine the threats to the event and establish the appropriate level of security support required to mitigate the risks.
3 - Outside Missions Planning and Preparations: Maintains and update SSS mission list and provides the Chief of SSS with the overall security needs of the mission. Coordinates with the sponsor of the outside mission, the visa and travel unit for the weapons permit and airlines tickets; Briefs the selected SSS personnel on the security situation on the country of the assigned mission in line with the country approved Security Risk Assessment (SRA) and security level system (SLS);
4 - Scheduling and daily reports: Deploys and mobilizes security personnel including supervisors assigned to any unit in order to facilitate the needs of the service; Maintains annual leave plans and training plans for all SSS personnel to be used as a reference for rostering and deployment of SSS personnel; Submits a forecast of upcoming events in their respective areas in order to facilitate security management of personnel and post deployments; Prepares and assigns all overtime assignments for uniformed personnel including those assigned to specialized units in line with the approved standard operations procedures; Ensures posts are effectively manned and makes adjustments in light of changing requirements.
Professionalism - Knowledge of United Nations Security policies, procedures and practices. Demonstrated sound judgment in applying United Nations Security policies, procedures and practices and in applying technical expertise to resolve a range of protection issues/problems. Ability to lead and motivate officers under command as well as manage and evaluate performance of officers under command. Demonstrated decision-making capacity. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Teamwork - Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Planning and Organizing - Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Managing Performance - Delegates the appropriate responsibility, accountability and decision-making authority; makes sure that roles, responsibilities and reporting lines are clear to each staff member; accurately judges the amount of time and resources needed to accomplish a task and matches task to skills; monitors progress against milestones and deadlines; regularly discusses performance and provides feedback and coaching to staff; encourages risk-taking and supports creativity and initiative; actively supports the development and career aspirations of staff; appraises performance fairly.
Judgement/Decision-Making - Identifies the key issues in a complex situation, and comes to the heart of the problem quickly; gathers relevant information before making a decision; considers positive and negative impacts of decisions prior to making them; takes decisions with an eye to the impact on others and on the Organization; proposes a course of action or makes a recommendation based on all available information; checks assumptions against facts; determines the actions proposed will satisfy the expressed and underlying needs for the decision; makes tough decisions when necessary.
High school diploma or equivalent. Certification in Basic Firefighting and DSS Trauma Emergency Bag is desirable.
A minimum of seven years of experience in Security Service area of operations and management to include physical security.
English and French are the working languages of the United Nations Secretariat. Arabic is also the working language of ESCWA. For this post, fluency in oral and written English and Arabic is required.
The shortlisted candidates will undergo a written assessment and a competency-based interview. Only short-listed candidates will be contacted.