Regional Security and Safety Manager , Kenya

Employer: Plan
Location: Kenya
Closing date: 10 Aug 2015

The Role
The role reports to Regional Director of Operations based at the Regional Office (Direct) & Global Security and Safety Advisor based in Woking.

The role will offer additional support to Plan International Country office and will be guided by the CD specific country security support needs with an FTE of 20%.

The Regional scope of the role will entail advising Country Directors (CDs) and Security management teams/ focal persons on various security matters; contribute in implementing the global policies and strategies as may be changed from time to time. Facilitate the rollout of security standards, operating procedures, and regular reporting on compliance. Training on local focal teams and management on Plan guidelines, risk assessments and facilitating external training as necessary. Reviews security incidences and contributes to country recommended measures as may be necessary. Disseminates security information from IH and or external if not available in country to aid country leadership with decision making and proactive actions. Country Security management Roles (with a special attention to be given to the country Office - 20%).

Dimensions of Role

Effectively maintains strong links and relationships regionally with other security-related networks and organizations and assists countries to develop effective security networks & responses relevant to their context
Requires regular contact with IH, Head of Global security, CDs, country SFPs/ managers /CDs, and/or their designates on various aspects of security management
Regular contact with the Deputy Regional Director – Operations (DRD-Ops) for leadership support in the delivery of the role.
There is medium contact with national, regional and IH program team members and other external stakeholders to develop and implement programs to support the fulfilment of Plan’s Security strategy.
Report writing and analysis (sample will be requested)
Role has medium to high contact with other staff in the Regional Office to foster understanding and support in the delivery of the organisation’s business goals, incl Administration (Risk), HR (Health and Safety – H&S) and Disaster Risk Management (DRM).
Moderate to high contact with Children while on field mission.

National focus for scanning of security environment and adjusting security phases, policies and procedures accordingly
Country-wide security management in line with the acceptance model and Plan International standards
Country-wide security plan development and influences compliance to Plan International policies and procedures.
Capacity development of security focal points across field locations.
Developed for management security related alerts for Plan International Kenya.

Typical Responsibilities

Regional level Security and Safety – 80%

Policies, Strategy and Standards Implementation and Performance
Provides an objective overview and analysis of security trends and issues across the region and their implications to Plan International regionally; as well as advise regional management accordingly.
Give advice as necessary to CDs / Country Security managers and focal points regarding various implementation decisions to ensure Plan’s duty of care at all times.
Coordinate teams of Security Experts and also Focal point persons on Security and staff safety matters.
Disseminates information, guidelines and policies as approved globally from time to time.
Contributes towards policy and Global strategy amendments as called upon from time to time.
Mentors and builds capacity of all full time country security managers and all country Security Focal Points (SFPs) throughout the region directly/through their line managers/Country Directors (CDs).
Shares and ensures all countries are using approved and updated templates, tools and guidelines for security management.
Shares ideas for operationalisation and implementing security and safety polices and protocols.
Reviews country proposed security ratings timely or on case by case based on context changes and advises Country Offices (CO) and Regional Office (RO) management on any areas that needs change or review.
Reviews country generated SOPs and advises on any improvement required and recommends for sign off by CDs

Reporting, Monitoring and Compliance
Monitors and supports country offices compliance with global and/or regional security, policy, procedures and guidelines; supports country offices within the region to upgrade and continuously improve their capability and compliance with global security standards or initiatives; and to be an effective liaison point within the region for the global Head of Security and other Regional Security Advisers.
Receives and consolidates quarterly country security and compliance reports for onward submission to International Headquarters (IH).
As part of RO team, review security risk registers and advises the DRD-Ops on areas to engage the Regional Leadership Team on.
Reviews all security and Vehicle incident reports and follows up recommended management actions.
Produces a proactive mapping of security hot spots across the region, upcoming events to the DRD-Ops.
Produces a monthly departmental report.

Disaster Team Collaboration and Networking
Forms part of the Disaster Risk Management deployable ‘GO team that undertakes initial assessments before decision to respond are made.
Provides professional opinion to CD and RD on staff safety and measures required before any major staff deployment is made .Contributes towards decision to deploy
Steps in to cover as security manager (where local capacity is limited) for any over Orange level 2 category disasters or conflict zone responses.
Establishes clear communication protocols between all country security appointments and/or CDs, especially in emergency situation.
Works with the regional security focal community, internal and externally including UN and interagency forum.
Liaises with external security specialists for information’s sharing relevant to the region and shares with ROMT and specific CD as necessary after validation of accuracy.
Assists in gathering information for situation reports (SITREPS) and security related alerts, advisories by country teams.
Reviews and monitors security budgets and their implementation.

Country Oriented Tasks- 20%

Assessment and analysis
Guides teams on how to undertake security risk assessments during field missions to programme areas and potential programme areas; report on findings and design necessary improvements.
Supports the identification and mitigation of potential security risks to staff, assets and operational/program security and validates mitigation measure within security risk assessments.
Ensure that incident report forms are properly compiled by staff and distributed to Country Office and Region Office.
Monitor events, review incidents and coordinate analysis, follow-up actions and recommendations.
Provide security update, which includes situational analysis, actions taken and actions recommended, to the Senior Management Team on a regular and a per request basis.
Submit written weekly and monthly reports to Country Director and regional security management.
Provide informed recommendations in the context of security assessments and reviews.
Assess application of security policies and level of vulnerability of facilities; recommend changes to enhance security.
Coordinate and manage the proper use of telecommunications systems.
Develop and implement security training plan for all staff; develop and apply evaluation processes to determine whether
training competencies are met at country and at project level.

Support programme implementation
Advise on safe movement of staff, e.g. proper vehicle fleet management policies, adequate safety and communications equipment in vehicles, and training of drivers in established procedures and requisite skills.
Inputs on need basis in programme proposal development to ensure adequate consideration of safety and security needs and inclusion of safety and security costs.
Develops guidelines and criteria for assessing premises and new office moves and locations.
Provide safety and security support and advice to area and field managers.

Knowledge, skills and behaviour
Demonstrable knowledge and experience in security management, advisory, analysis and capacity building role in an international organisation setting.
A minimum of 5 years proven work experience at senior level in a role that covers multiple country and regional remits.
A relevant degree in areas of Security and Safety, Social Sciences, International Development or related fields.
In-depth knowledge or work experience in post-conflict and/or complex emergency environment.
Deep and clear understanding of humanitarian principles, codes of conduct and ideally, specific sub-sector work: protection, health, shelter, linked to INGO field operations contexts.
Good understanding and experience in neutrality in local conflicts and conflicting parties interaction with all parties and maintaining a position of (humanitarian) neutrality is a necessity of the role.
Experience in missions such as within peace-keeping, civilian protection, police services settings will be an added advantage.
Proven ability to be flexible and work well under pressure in fast-paced team environments.

· Striving for high performance.
· Strategic thinking and innovation.
· Decision making and risk management.
· Influence and communication.
· Building effective teams and partnerships.
· Developing people.
· Self-awareness and resilience.

Travel requirement may be up to 70-80% of time spent travelling both within country and externally.

How to apply:
Applicants must have the right to work in any of the countries where Plan International operates within the Region of Eastern and Southern Africa.

Please note that only applications and CVs written in English will be accepted. Only shortlisted candidates will be contacted.

The position title should be the subject of your email application. Applications should be sent to: